HARTLEPOOL SPECIAL NEEDS SUPPORT GROUP STATEMENT OF ACCOUNTS 31 DECEMBER 2023 Registered Charity Number.. 1031151 HARTLEPOOL SPECIAL NEEDS SUPPORT GROUP STATEMENT OF THE TRUSTEES, RESPONSIBILITIES The Trustees afe responsible for prepwin9 Ihe Tru8tee$' Report and the accounts in aecordance wlth applicable law and regulations. The Trusts68 ar8 responsible for keeping accounting re¢ord$ that dis¢lose vAlh reasonable aoGufacy at any time the financial posltion of Ihe Charty aftd enable them to ensuT8 that the accounts comply with the Charitles Act 2011, the ¢harty (Accounts and Reports) Regulations 2008 and provisions of Ihe trust deed. They are also responsible for safegu¥rding Ihe assets of Ihe Charity and.. hence for laklng ￿aSOnable steps for Ihe prevention and detecuon of fraud and other irregulariiies. Signed on behalfof the Trustees on . Mr$ J Shepherd- Chairperson Mrs K Taylor- Treasurer k I CL4Lo_ Trustees Annual Report 2023 HARTLEPOOL SPECIAL NEEDS r￿PrOt[ gty ruprotr(kn9 loe411a￿/1er rLiW Iqlq Trustees Re From 1st January to 31st December 2023 ort 2023 Structure Of The Organisation Hartlepool Special Needs Support Group is a Voluntary Organisation and consists of:. Trustees Jayne Shepherd Julie Carter Karen Taylor Marlene Barnard Ami Carroll Jamie Allison Shaun Mccabe I: Chair Secretary Treasurer Re-Elected February 2021-2024 Stepped down May 2023 Elected February 2021-2024 Elected February 2021-2024 Elected February 2021-2024 Co-opted November 2021-2024 Co-opted May 2023 Secretary Recruitment of Trustees Members can nominate trustees or themselves for positions, also trustees can appoint co-opted trustee5. Met a total of 9 times The Trustees meet monthly to monitor, set targets and discuss a range of issues relating to the efficient running of the group, including operational and financial reports from the Manager to whom the Trustees have delegated the day to day running of the Group. Additional or informal meetings are also held as required. Full members meeting are held at least three times a year. Staff and Volunteers Pat Allison Julie Carter Michelle Hall Bank of Staff 22 Volunteers 15 Manager Assistant Manager Administration Support & Care Various Roles Beneficiaries 97 Children and Young Adults who have a disability plus their Parent's, carers and siblings. 7 Affiliated Families Address Chartered Accountants Resource Centre Waltons Business Advisors Ltd 109 Park Road Maritime House Hartlepool Harbour Walk, TS26 9HR The Marina Hartlepool, TS24 OUX Bankers Virgin Money 118 York Road Hartlepool TS26 9BT Barclays Bank 148 Park Road Hartlepool TS26 9BT HSNSG Trustees Annual R¢port 2023 Chairs Report 2023 In 2023, Hartlepool Special Needs Support Group has been able to once again successfully provide a wide range of opportunities for its members. We now have a thriving Baby and Toddler Group on Tuesday mornings and regular parent/carer gatherings, we hope to introduce some new sessions and invite speakers to share information relevant to our families into the Resource Centre. Pat, Michelle and our newly appointed Assistant manager Julie continue to successfully run the office, enabling the smooth running of the group. The dedication of all staff and volunteers, as always, is very much appreciated. Hopefully we will be Seeing some Positive changes being made to the centre in the coming year. Here's to a productive and rewarding 2024 for all involved at Hartlepool Special Needs Support Group. Jayne Shepherd-chair of Trustees This Annual Report is circulated to all supporters, further copies are available from the Resource Centre. HSNSG Triisiees Annual Report 2023 History Hartlepool Special Needs Support Group was established in 1989, a voluntary organisation formed under a constitution adopted July 1990 and amended November 1993, November 1999, June 2003, January 2005 and May 2023 Registered Charity No. 1031151 We have been providing this service for thirty three years and have a proven track record of managing large sums of money effectively. In 1999, we started operating from our own premises. Over the years, we have become recognised as a specialist provider of services in our field. It is very apparent that our young people have an enhanced quality of life, are growing in confidence and are gaining the firm foundations and experiences upon which they can build in order to enjoy future opportunities. Aims and Objectives The Charity shall senie families, children and young people in the Borough of Hartlepool and those attending schools in this Borough (herein called "the Area"). From birth onwards, (herein referred to as young people). Such young people who enrol as children may remain as member5 after the age of 18, if deemed mutually appropriate by all parties. To relieve the needs and advance the education of children and young people with various profound physical or learning disabilitie5 Wlth varying complex need5, including life limiting conditions, and to support their families and carers. An essential part of our service is to raise public awareness and change preconceptions about disability by encouraging inclusive activitie5 through taking part in activities set in the public domain. The Manager and her team work hard to achieve the Group's objectives by carrying out the following: Develop the group, encourage participation, recruit, train and support Volunteers and staff. Design appropriate programmes of activities both at centre and outreach and look for new opportunities Support the children and young adults under their care Provide support and information to parent5 Develop links with other agencies Maintain link5 Wlth existing funding sources and research potential funders Ensure the smooth running of the resource centre Contingency Policv The Trustee5 agreed to continue this policy of keeping a contingency fund equal to six months running costs of the Charity. This policy is reviewed and monitored regularly. Risk Management The trustees have put systems in place to mitigate any major risks which affect the Charity. Public Beneflt The CharityTrustees consider they have complied with their duty in section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Commission. HSNSG Trustees Anniial Report 2023 Resource Centre and out in the wider community:" Throughout 2023 services have resumes with number of attendees increasing. Carer Support and Information sessions for parents and carers Children's Fun Club Babiesnoddlers/Parent & Carer Group Friends Fun Club Get-Together Club Youth Club Drama Club "Constellation" Multi-sensory Sessions Parent/Carers Social Events Film Nights Themed Social Sessions Use of centre for private use Training and awareness sessions Fundraising events (see Donations fundraising) Our Resource Centre HSNSG Trustees Annual Report 2023 Children's Fun Club The club is held every Monday evening during term-time with a busy schedule of activities enjoyed by children aged 3-12 years. Activities include arts, crafts, multisensory sessions, energetic and table top games. The children always enjoy participating in the extra fun session with lunch and treats held throughout the year during school/college holidays. All were excited for the Christmas party with a visit from Santa and a gift. Baby/Toddler/Parent Club Held on Tuesday mornings 10 am to 12 pm with regular attendance. The babies and toddlers enjoy accessing the multi-sensory room and play area and continue to have a great rapport with our work placement who supports the sessions. This gives parents, grandparents and carers an opportunity to meet in a relaxed environment with time for refreshments. Multi-sensory Room The multi-sensory room continues to be well used, with bookings from members, non-members and individuals. Get-Together Club This club is held every Wednesday during term time for over 18's, who enjoy completing various tasks including delivering messages, general office duties and preparing gifts for other regular clubs. The members help to organise and deliver various fundraising events including fayres, raffles etc, and always look forward to welcoming all visitors serving them delicious refreshments. Treats of pizza and cakes are enjoyed to all. Youth Club The club is held every Wednesday evening during term-time. The club is aimed for ages 12 years plus, or when agreed it is appropriate for the needs of a young person. The young people are always delighted to meet up and sociali5e with their friends, and enjoy an exciting, busy programme of activities including bingo, cold cookery and crafts etc with treats and prizes. The introduction of running a tuck shop is a big favourite. The year fi.nished with a party and visit from Santa. Friends Fun Club Friends Fun Club meet on Tuesdays 5.30 pm 7.30 pm for children aged 3 13 years. The Children are a lively group who enjoy singing on the microphone, dancing, performing and there is always time for some fun and games. The Stars are always enthusiastic in rehearsals for forthcoming performances in front of their family and friends. The year ended with a festive performance for their families, a Christmas party and a visit from Sants with personalised gifts. HSNSG Trustees Annual Rcport 2023 Constellation Constellation sessions are held on Thursdays 6 pm to 8 pm for a group of young people aged 13+ who enjoy performing. Stars work hard during the sessions to practice their individual and group parts in preparation for their annual show in a live theatre. Visits to theatre performances by other local groups were made this helps collate ideas for future shows. Along with Friends Fun Club they showcased their talents in a successful production of "Royalty The Princes and Princess, of Disnel, to a full audience. The year was finished with family entertainment evening followed by a Party with treats and a visit from Santa. Parent/Carer Sessions The regular coffee-mornings held at the base give parent/carers the opportunity to meet up with a coffee and chat with friends, sharing any relevant information. A delicious afternoon tea treat was served and well attended, with time to relax all thoroughly enjoyed. Hydro-Therapy Sessions We initially introduced various sessions for different age ranges in February. The baby/toddler session proved extremely popular held early evening Thursdays, this session continues and we have since started an extra evening on Wednesdays. This is a fun and relaxing activity, with parents enjoying the water as much as the children. Adapted Caravan Short Break Some of our families were given the opportunity to enjoy a short break in Reighton Sands staying in an adapted caravan, the site had a programme of activities on offer to book and enjoy. All attended reported the full family had benefitted from the break away and had a lovely time exploring the site, the adapted caravan was easily accessible, comfortable, attractive and met individuals needs. HSNSG Trustces Anniial Report 2023 Summer Scheme 2023 Due to our normal venue undergoing alterations we looked into alternative 5Ultable locations. After a number of enquiries and visits to various venues, Stranton Primary School were very helpful and suited our requirements. It was another great success enabling all children and young adults to participate and enjoy the full programme of activities on offer. Including in-house and external entertainers, i.e. Bubbleman, Circurama, Fae Parries, Farm Bus, Hartlepotz, Pets4People, Sparkling Treasures and Steve's Animal Ark. The added bonus of an on-site soft play area and bouncy castle was one of the highlights of the day for many. The specialized bikes hired were well used and popular, as were the visits from the fire engine and ice-cream van. All trips to the off- site hydro-therapy pool were enjoyed by all who attended. It was a lovely to see so manv members who have attended previous summer schemes and a delight to welcome a number of new families to our services. Quotes from parents/carers: This is Theo's first year at Summer Scheme and he will definitely be returning. He has enjoyed every minute and we feel he as been supported really well. can't fault any of the staff and I have felt at ease leaving him. l am so pleased to have found this Group, Guy would love to attend next year and even some clubs as he gets older. Staff could not be better, everyone is so friendly and understanding. I felt my child was in safe hands and well cared for. Evan and Leo enjoyed the Summer Scheme and will definitely be back next year. Thank you to everyone who made it possible. All the staff have done an amazing job as always, Jessica enjoyed the different activities and fun things on offer. We can't thank all staff enough for their support this summer. Children and young adults: Using our widget symbol individuals completed forms. All identified "happy face5" and the variety of activitie5 on offer were thoroughly enjoyed. Quotes from Staff and Volunteers: I have really enjoyed my time working during the summer scheme, I felt the activities were tailored to each individual ensuring everyone could be involved. I would love the opportunity to continue working with the children and young adults. I have enjoyed my time working at the summer scheme, it has helped me to develop new skills and appreciate other5. I have enjoyed working again during this years summer scheme, and activities were really good and engaging for all. All members of staff were helpful and easy to talk to for advice, I hope to continue working with Hartlepool Special needs Support Group. HSNSG Trustees Annlial Report 2023 HSNSG TTUStees Annual Report 2023 The Groups programme of activities out in the community. The following activities were enjoyed during the year by all who attended:_ No. of Visits Attendees • Annual Social Event-volunteers + Jump 360 Trampoline Park 120 • Larry's Lanes, Seaton Carew 174 • Cinema Visit and Pizza Hut 140 • Social Afternoons • Around the World in 80 Days, Darlington Hippodrome 23 • Dinoworld, Darlington Hippodrome 37 Rapunzel, Darlington Hippodrome 32 • Adventure Valley, Durham 49 • Cirque the Greatest Show, Darlington Hippodrome 41 • Golden Pirates, Billingham Forum 32 • Peter Pan, Hartlepool Town Hall 58 • Christmas Party, Catholic Club 84 • Snow White Panto, Darlington Hippodrome 74 HSNSG Trustees Annual Report 2023 Information Sharing We continue to work closely with the voluntary and statutory sector within our base and visiting events out in the community. Work Placements A number of young adults continue to attend carrying out various tasks including general office duties, checking and purchase of supplies, Preparing and setting-up other clubs, contributing to the running of the Charity whilst enabling them to build on their own skills and confidence. Training Course Basic First Aid Attendees l Tutors and Manager 13 Support staff and volunteers In-House Training Positive Behaviour & Disability Awareness l Tutor and Manager 13 Support staff and Volunteers Summer Scheme Introduction Manager & Admin 29 Support Staff and Volunteers HSNSG Trusiees Annual Report 2023 Volunteers We started 2023 rewarding our committed team of volunteers with a social evening, it was well attended and thoroughly enjoyed by all. We rely heavily on our dedicated team of volunteers to assist with the provision of our services, supporting children and young adults members enabling them to partlcipate and enjoy regular activities held at the resource centre or out in the community. Also providing help numerous ways behind the scenes contributing to the success ofthe Group. The Summer Scheme attracted some new students to the team offering their time during their.: Summer Break and continue to be involved. We are very proud of them all, we much appreciate the time and effort they give to the Group, well done. Thank You HSNSG TNstees Annual Report 2023 Grants, Trusts and Businesses We would like to acknowledge and thank the following for financial assistance:_ Hartlepool Families First Extended Activities and Play Schemes Happy Days The Teesside Charity Tesco Community Grant Members Personal Donations and Fundraising Events Donations Pauline Hunter Christmas cakes made & decorated Greg Foster, Alfie Smalles and Sam Robson families Adapted Caravan Short Breaks via The Teesside Charity Use of Centre and Equipment Hunter, Ellis Families, Roseanne Waites & Friends of Bluebell Meadow via Emrria Allison. Sensory Room Bookings Events Café & Tuck Shop Spring and Christmas Fayres with Raffles Easter Treats and Mince Pie afternoon Production and sale of Constellation and Friends DVD Through the efforts from members, friends, families and supporters who have donated or participated in fundraising events we raised a grand total of £13,032. Many hours of voluntary work were contributed by our Members and Supporters, it is impossible to place a value on the time given, but without it, much of the work undertaken could not be achieved. We very much appreciate all the donations and assistance from our Members, Friends & Supporters, not forgetting all the prizes. HSNSG Triistees Annual RepoN 2023 Core Fundraising Group: This is a small group of volunteers with their key aims to organise events and come up with ideas to increase funds and also general awareness of Hartlepool Special Needs Support Group. Events held in 2023 were: Race Night Great North Run Christmas Jumper Day We continue to receive great support from the local community and raised an amazing £6626.50 in the year. A huge 'Yhank you" to all involved with the events. HSNSG Trusiees Ar5nual Report 2023 FINANCIAL REVIEW- Accounts for the year end 31 December 2023 Full Accounts 2023 are available at the Resource Centre INCOME EXPENDITURE BALANCE £166,631 £141.656 £202,100 Finally - A message from your Manager, Pat Allison:_ l am delighted to report 2023 has been an extremely busy year lots of exciting activities and activities within the resource centre and out in the wider community. It has been wonderful to see the group back to participating and enjoying a jam packed programme at our regular clubs and out of school social activities and trips. It has been lovely to welcome new families and to see the number of members accessing our regular clubs and social opportunities increase. All our clubs provide a wide-range of activities all catered for the specific age-range and needs. I would like to take this opportunity to say l am super proud of our dedicated teams of support staff and volunteers who due to their commitment have allowed the Group to continue delivering services successfully throughout the year. Sadly we lost a special friend Ryan, who was a valued member of our Drama Club "Constellation" and participated in some social events building up a close network of friends, we will miss him dearly and he will always have a special place in our hearts. I would like to say a big thank you to Michelle for her continued support and efficiency in keeping the office and our systems running smoothly. Her relationships with the families has grown and developed getting to know them personally. In May this year Julie was a welcome addition to our team and has settled in well, getting to know families and all our staff. Also thank you to Abbie-Leigh for continuing her work placement with lots of enthusiasm. My appreciation must go to our wonderful team of staff, trustees and volunteers who have continued to show they commitment and dedication to the group. Throughout the year they help steer and ensure the smooth running of the group contributing to its success. As always l am overwhelmed with the support and generous donations from families, these are always appreciated and helps the group raise much needed funds. I would also like to thank all our children and young adults, parents and carers for their support. Well done everyone I look forward to another year. HSNSG Trustees Annual Report 2023 Hartlepool Special Needs Support Group 109 Park Road Hartlepool TS26 9HR HSNSG Contact:_ Pat Allison Manager Tel: (01429) 863766 Office e-mail; info@hsnsg.org.uk Website: www.hsnsg.org.uk Facebook: www.facebook.com/hsnsghartlepool Christmas Party, Catholic Club HARTLEPOOL SPECIAL NEEDS SUPPORT GROUP INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report on the accounts of the Hartlepool Special Needs Support Group for the year ended 31 De¢ember 2023, which are set out on pages 3 to 4. Thls rep¢)rt 1$ made solely lo the Charity's Trustees, as a body, in accordance wlh section 145 of the Charities Act 2011 and fegulalions made under section 154 of that Act. My work has been undertaken so that I might slate to the Charity's Trustees those matters l am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permttted by law. I do not accept or assume responsibility lo anyone other than the Charity and the Charity's Tnjstees as a body. for my work or for this report. Responsibilities and basi8 of report As the Charity Trustees you afe responsible for the preparation of the accounts in acGordan¢e wlh the requirements of the Charitie8 Act 2011 I"The Act") I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission undeT section 145(51(b) of the Act. Independent examinevs statement I have completed my examination. l ¢onfirm that no material matters have come to my attention on connection with the examination giving cause lo believe that in any material respect- accounting records were not kept in respect of the Hartlepool Special Needs Support Group as required by section 730 of the Act or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in eDnnection wrth the examination lo which attention should be drawn in this report in order to enable a proper unlerstanding of the accounts to be reached. Heather O'Driscoll FCA Waltons Business Advlsers LiTnitèd Chartered Accountants 28 February 2024 Receipts and payments accounts CC16a For the year from To Section A Receipts and payments Unrestricted funds Restricted fund$ Endowment fund$ Total funds Last period tothe n¢ar¢$¢ to th& n¢ar•$t£ to tho neare5t£ to th¢ n¢•r•st£ to th8 n8arost£ A1 Recei Trust gtstils and donations MÈmbers contribulKJns Members fundra4sing Inleresl lect payments ts 27.245 27.245 19.983 19.669 5.537 197 41,872 20,790 19,652 19.983 19.669 5.537 94.q97 91,541 Sub total (Gross income for AR) 139,3B6 27,245 168,631 174603 A2 Asset and investment sales. (see table). Sub total 139,386 27,245 166.631 174,603 A3Pa ments SaLqFies Professional fees Outin s & A￿V￿e5 Transport Expenses Expenses- Tru5t8es Prornotion Toys PDnting Poslage & Slat Prerni5es & Room Hirtr Te￿Phone Insurance Sundry Expenses Fund Raising Compuler costs 89,416 1,562 6,743 J,77 1.541 3.240 92.656 1,662 27.S03 3.770 1.541 91.464 2.852 25.434 2.082 1.280 20,760 34 228 1.206 4.780 778 3.286 138 360 589 228 2.286 6.945 778 3.266 138 360 589 242 2.851 7,7B6 975 2,690 970 2,565 340 1.080 2.165 Sub total 114411 27,245 141.666 141.727 A4 Asset and investment purchases. {see table) Flxed assot additions 1.960 1,980 1,960 1.960.00 504 604 Sub total Total payments 116,371 27,245 143.616 142,231 Net of receipts/(payments) AS Transfers between funds A6 Cash funds la$t year end Cash funds this year end 23,015 23,015 32.372 179,085 202.100 179,085 202.100 146.713 179,085 CCXX R1 accounts ISSI 2810212024 Section B Statement of assets and liabilities at the end of the period Unrestrlcted RoStrlct¥d funds funds Efidowment funds tr•n•rni£ 81 Cash funds Pank balances 201.P91 Cosh bgLgnces rolal cash funds 202,100 WvJp&JiAaf.4¥ Fun£llowhtGh *•tb•k)n Re*rthd B4 Assets fetained tor the ¢harlty's own use 49,$80 Unrnstrfaed 13,SSS Fund itsth*l¢b Wh•fi BS Llabilities PAYElatsity Swjned by one or ls%** 1rUst￿ on behalf of au th2 Inistees Date of roval Signature Print Name J Shepherd KTaykn CCXX R2 a¢counts ISSI 15102r2024