2022-12-31-accounts - Hartlepool Special Needs Support Group

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Trustees Annual Report 2021/2022

HSNSG Trustees Annual Report 2022

Trustees Report 2020/2021

From 1st October 2021 to 31st December 2022

Structure Of The Organisation

Hartlepool Special Needs Support Group is a Voluntary Organisation and consists of: -

Trustees

Jayne Shepherd - Chair Re - Elected February 2021 - 2024 Julie Carter - Secretary Re - Elected February 2022 - 2025 Karen Taylor - Treasurer Elected February 2021 - 2024 Marlene Barnard - Elected February 2021 - 2024 Ami Carroll - Elected February 2021 - 2024 Jamie Allison - Co - opted November 2021 - 2024

Recruitment of Trustees

Members can nominate trustees or themselves for positions, also trustees can - appoint co opted trustees.

Met a total of 9 times

Working Group met 8 times

The Trustees meet monthly to monitor, set targets and discuss a range of issues relating to the efficient running of the group, including operational and financial reports from the Manager to whom the Trustees have delegated the day to day running of the Group. Additional or informal meetings are also held as required. Full members meeting are held at least three times a year.

Staff and Volunteers

Pat Allison - Manager Michelle Hall - Administration Bank of Staff 17 - Support & Care Volunteers 15 - Various Roles

Beneficiaries

84 Children and Young Adults who have a disability plus their Parent’s, carers and siblings.

4 Affiliated Families

Address Chartered Accountants Bankers Resource Centre Waltons Business Advisors Ltd Virgin Money 109 Park Road Maritime House 118 York Road Hartlepool Harbour Walk, Hartlepool TS26 9HR The Marina TS26 9BT Hartlepool, TS24 0UX

HSNSG Trustees Annual Report 2022

Chairs Report 2023

In 2022, Hartlepool Special Needs Support Group has been able to once again successfully provide a wide range of opportunities for its members.

As always, I would like to say a big thankyou to Pat and Michelle, who work tirelessly to ensure the efficient running of the group and all staff and volunteers, who continue to provide excellent support and care, essential for the continued wellbeing and development of our members.

Looking forward to all the challenges and opportunities 2023 may have to offer.

Jayne Shepherd—Chair of Trustees

This Annual Report is circulated to all supporters, further copies are available from the Resource Centre.

HSNSG Trustees Annual Report 2022

History

Hartlepool Special Needs Support Group was established in 1989, a voluntary organisation formed under a constitution adopted July 1990 and amended November 1993, November 1999, June 2003 and January 2005, Registered Charity No. 1031151

We have been providing this service for thirty three years and have a proven track record of managing large sums of money effectively. In 1999, we started operating from our own premises.

Over the years, we have become recognised as a specialist provider of services in our field. It is very apparent that our young people have an enhanced quality of life, are growing in confidence and are gaining the firm foundations and experiences upon which they can build in order to enjoy future opportunities.

Aims and Objectives

The Charity shall serve families, children and young people in the Borough of Hartlepool and those attending schools in this Borough (herein called “the Area”). From birth onwards, (herein referred to as young people). Such young people who enrol as children may remain as members after the age of 18, if deemed mutually appropriate by all parties.

To relieve the needs and advance the education of children and young people with various profound physical or learning disabilities with varying complex needs, including life limiting conditions, and to support their families and carers. An essential part of our service is to raise public awareness and change preconceptions about disability by encouraging inclusive activities through taking part in activities set in the public domain.

The Manager and her team work hard to achieve the Group’s objectives by carrying out the following:

Develop the group, encourage participation, recruit, train and support Volunteers and staff.
Design appropriate programmes of activities both at centre and outreach and look for new opportunities
Support the children and young adults under their care
Provide support and information to parents
Develop links with other agencies
Maintain links with existing funding sources and research potential funders
Ensure the smooth running of the resource centre

Contingency Policy

The Trustees agreed to continue this policy of keeping a contingency fund equal to six months running costs of the Charity. This policy is reviewed and monitored regularly.

Risk Management

The trustees have put systems in place to mitigate any major risks which affect the Charity.

Public Benefit

The Charity Trustees consider they have complied with their duty in section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Commission.

HSNSG Trustees Annual Report 2022

Resource Centre and Out in the Wider Community

Throughout 2022 all efforts continued to build on resuming services - Covid. as pre

Carer Support and Information sessions for parents and carers
Children’s Fun Club
Babies/Toddlers/Parent & Carer Group
Friends Fun Club
Get - Together Club
Youth Club
Drama Club “Constellation”
Multi - sensory Sessions
Parent/Carers Coffee Morning
Film Nights
Themed Social Sessions
Use of centre for private use
Training and awareness sessions
Fundraising events (see Donations—fundraising)

Our Resource Centre

HSNSG Trustees Annual Report 2022

Children’s Fun Club

The club is held every Monday evening during term time with a busy - schedule of activities enjoyed by children aged 3 12 years. Activities include arts, crafts, multisensory sessions, energetic and table top games. The children were excited to participate in extra themed sessions Jubilee, Easter and Halloween with included lunch, treats and a memento of the occasion to take home. All looked forward to their Christmas party with a visit from Santa who distributed gifts.

Baby/Toddler/Parent Club

Held on Tuesday mornings 10 am to 12 pm attendance has increased, with new members joining us and regular attendance from those who have - been with us since first setting up in May 2021. The babies and toddlers - enjoy accessing the multi sensory room and play area, all have built up a great rapport with our work placement who supports the sessions. This gives parents, grandparents and carers an opportunity to meet in a relaxed environment with time for refreshments.,

- Multi Sensory Room

We have seen the usage of the multi sensory room increase over the past - year. With bookings from members and non members for individual use, friends gatherings and baby parties.

HSNSG Trustees Annual Report 2022

- Get Together Club

This club is held every Wednesday during term time for over 18’s, who enjoy completing various tasks Including shopping, delivering messages and general office duties. The members help to organise and deliver various fundraising events including fayres, raffles etc, also preparing of gifts for other regular club members, with the occasional treat of Pizza and Cakes.

Youth Club

The club is held every Wednesday evening during term time and occasionally during school/college holidays. The club is aimed for ages 12 years plus, or when agreed it is appropriate for the needs of a young person. The young people are always delighted to meet up and socialise with their friends, with an exciting and busy programme of activities planned by their Supervisor with input from the club’s members. They finished the year with a disco and visit from Santa.

HSNSG Trustees Annual Report 2022

Friends Fun Club

Due to its popularity Friends Fun Club continues to be held on Tuesdays 5.30 pm—7.30 pm for children aged 3—13 years. The Stars were always enthusiastic when singing, dancing, miming especially when in preparations for a live show in front of all their family and friends in a local theatre. They ended the year with a festive performance for their families, a Christmas party and a visit from Santa with personalised gifts.

Constellation

Constellation are a group of young people aged 13+ who really enjoy performing. Sessions are held on a Thursday 6.00 pm—8.00 pm during - term time. After a two year break of an Annual Show, the Stars were enthusiastic to collate ideas for a live performance to held at a local theatre during the Summer. Stars worked hard during the sessions to practice their individual and group parts. A successful production of “Kaleidoscope of Music and Dance” along with Stars from Friends Fun Club was thoroughly enjoyed by a full audience.. The year was finished with a party, treats and a visit from Santa and gifts for all stars.

HSNSG Trustees Annual Report 2022

– HARTLEPOOL SPECIAL NEEDS SUPPORT GROUP SUMMER SCHEME 2022

Another successful Summer Programme was delivered safely at High Tunstall School Block D. Following the success of the previous year it was decided to keep the same format with the 3 separate areas. All enjoyed a busy varied programme of activities including visits from external entertainers including Animal Arc, Bubble man, Circus Tricks, Farm Bus, Hartlepotz, Pets4People, Silly Sloths and Sparkling Treasures. The - - hydro therapy pool, specialized bikes, visits from ice cream van and Fire Engine as usual were a great hit.

Quotes from Parents/Carers:

The Summer scheme provides Greg with an invaluable way of socialising with - like minded young adults. The scheme provides a safe environment where he can flourish with the assistance of empathetic and caring staff who provide support and encouragement, this enables Greg to enhance his own experience.

Isaac comes home extremely happy, very excited for the next time,. Although he finds it hard to explain his days of activities he loves swimming and making crafts. All the staff I have spoken to have been wonderful and they are a credit to you. I was very nervous dropping him off on the first day, when I collected him his lovely chilled demeanour made me jump for joy. This Group has provided Isaac with a safe area to grow and create, thank you for providing this.

Grace really enjoys her time at Summer Scheme, she arrives and leaves full of excitement for the next day. Thank you for all that you do.

Amazing value for money with a great variety of activities. Thank you to everyone involved. You have made an often difficult 6 weeks holidays much easier for us and more enjoyable for Cole.

Ciaran and Shea especially enjoyed swimming, bubble man and the animals. Overall we are extremely grateful for all you do and services you provide for families like ours. I don’t know what I would do without the Group, the boys really enjoyed themselves and will be back next summer.

Children and young adults — Using our widget symbol individuals completed forms all identified “happy faces, and the variety of activities on offer were thoroughly enjoyed.

Quotes from Parents/Carers:

I thoroughly enjoyed every minute of the scheme, it has made me re consider my future career as I am now thinking of studying teaching, specialising in SEND.

I have really enjoyed the 3 weeks, it has been lots of fun and I fell lucky to have had this opportunity.

I have loved every minute, thank you for the amazing opportunity. I would love to keep working with you all regularly and see everyone again next week.

HSNSG Trustees Annual Report 2022

The Groups programme of activities out in the community.

The following activities were enjoyed during the year by all who	attended:-
No. of	Visits
Jump 360—Trampoline Park	6
Larry’s Bowling Seaton Carew	5
Cinema Visit and Pizza Hut	5
Social Afternoons	3
Mocktail Sessions, Black Olive	2
Wizard of Oz, Hartlepool Town hall	1
Adventure Valley, Durham	1
Demon Dentist, Darlington Hippodrome	1
Shrek the Musical, Darlington Hippodrome	1
Stockeld Park, Wetherby	1
Jack and the Beanstalk, Hartlepool Town Hall	1
Christmas Party, Catholic Club	1
Peter Pan, Darlington Hippodrome
Parent/Carers took time-out for themselves at our social Afternoons
 Sambucca’s Restaurant
 Afternoon Tea @ Place in the Park

HSNSG Trustees Annual Report 2022

Information Sharing

We continue to work closely with the voluntary and statutory sector by inviting speakers to our base and also visiting events in the community.

Work Placements

A number of Young adults continue to attend carrying out various tasks including general office duties, checking and purchase of supplies, - Preparing and setting up other clubs, contributing to the running of the Charity whilst enabling them to build on their own skills and confidence.

Training

Course

Basic First Aid

Attendees

1 Tutors and Manager 10 Support staff and volunteers

- In House Training

Positive Behaviour & Disability Awareness

1 Tutor and Manager 10 Support staff and Volunteers

Summer Scheme Introduction

Emergency First Aid at Work

Manager & Admin 28 Support Staff and Volunteers 1 Tutor 7 Staff

HSNSG Trustees Annual Report 2022

Volunteers

We started 2022 rewarding our committed team of volunteers with a social evening, it was well attended and thoroughly enjoyed by all.

We rely heavily on our dedicated team of volunteers to assist with the provision of our services, supporting children and young adults members enabling them to participate and enjoy regular activities held at the resource centre or out in the community. Also providing help numerous ways behind the scenes contributing to the success of the Group. The Summer Scheme attracted some new students to the team offering their time during their Summer Break and continue to be involved.

We are very proud of them all, we much appreciate the time and effort they give to the Group, well done.

HSNSG Trustees Annual Report 2022

Grants, Trusts and Businesses

We would like to acknowledge and thank the following for financial assistance:

Hartlepool Families First—Extended Activities and Play Schemes Repeat for Kids Utilita Quorum Development Fisherman’s Arms

Members Personal Donations and Fundraising Events

Donations

The Foster Family (Greg’s Grandparents) Pauline Hunter—Christmas cakes made & decorated Alfie Smailes, Jamie Haresnape and Adam Burgon’s families Families and Friends of Livvy Dunn and Wendy Slee Teesside Hero Grant via P. Allison Oxford Road Baptist Church via James Price

Adapted Caravan Short Breaks via The Teesside Charity

Use of Centre and Equipment

Hunter, Allison and Maddison Families Sensory Room Bookings

Events

Café & Tuck Shop, Autumn, Spring and Christmas Fayres with Raffles Easter Treats and Mince Pie afternoon

Production and sale of Constellation and Friends DVD

Through the efforts from members, friends, families and supporters who have donated or participated in fundraising events we raised a grand total of £11,154 throughout this 15 months report.

Many hours of voluntary work were contributed by our Members and Supporters, it is impossible to place a value on the time given, but without it, much of the work undertaken could not be achieved. We very much appreciate all the donations and assistance from our Members, Friends & Supporters, not forgetting all the prizes.

HSNSG Trustees Annual Report 2022

Core Fundraising Group:

This is a group of volunteers with their key aims to organise events and come up with ideas to increase funds and also general awareness of Hartlepool Special Needs Support Group.

Events held in 2022 were:

 Great North Run

 Christmas Jumper Day

Although 2022 was a quiet year we continued to receive great support from the local community and raised an amazing £8,492 in a 15 month period. Making the total amount £32,660 in the Core Fundraising pot.

A huge “Thank you” to all involved with the events.

We are looking forward to building on events and are excited to bring back our popular Christmas Shopping Extravaganza at the end of 2023.

HSNSG Trustees Annual Report 2022

FINANCIAL REVIEW - Accounts for the year end 31 December 2022 Full Accounts 2021/22 are available at the Resource Centre

INCOME 174,603 EXPENDITURE 141,727 BALANCE 179,085

Finally - A message from your Manager, Pat Allison: -

I am thrilled to report this past year has seen us resume a full and exciting programme of weekly clubs and activities held at the resource centre and out in the wider community.

Sadly we lost two very special friends, Livvy and Wendy were valued members of the Charity participating in many group and personal social events, also building up a close network of friends. Their passing had a huge impact on the Group and all members, we miss them dearly and will always have a place in our hearts.

I was delighted to nominate 3 families to access a short break enabling all to enjoy some quality time together, all reported back this was much needed and had come at the right moment to help recharge batteries and have some - time out.

I would like to take this opportunity to say I am super proud of our dedicated teams of support staff and volunteers who due to their commitment have allowed the Group to continue delivering services successfully throughout the year. I would like to say a big thank you to Michelle for all her support and help - in keeping the office running smoothly. Also to Abbie Leigh for continuing her work placement with lots of enthusiasm.

As always I am overwhelmed with the support and generous donations from families, these are always appreciated and helps the group raise much needed funds. I would also like to thank all our children and young adults, parents and carers for their support.

Well done everyone

HSNSG Trustees Annual Report 2022

Hartlepool Special Needs Support Group 109 Park Road Hartlepool TS26 9HR

- Contact : Pat Allison Manager Tel : (01429) 863766 - Office e mail : info@hsnsg.org.uk Website : www.hsnsg.org.uk Facebook : www.facebook.com/hsnsghartlepool

HSNSG Trustees Annual Report 2022

HARTLEPOOL SPECIAL NEEDS SUPPORT GROUP STATEMENT OF ACCOUNTS 31 DECEMBER 2022 R•gl$tored Charlty Numb•r- 1031151

HARTLEPOOL SPECIAL NEEDS SUPPORT GROUP STATEMENT OF THE TRUSTEES, RESPONSIBILITIES The Trustee5 arB responsible for prepariThJ tha Trustees, Report and the accounts in @ccord8nc* with applicable law and regUlatr. Th6 Trusteès are responsible for keeping acwunts.ng records that diselose wlth w$on8e aceuraey at any time the financial position of the Charrty and enable them lo ensure that the eCunts comply wth tho Charityès Act 2011, the Charity IA¢counts and Reports) R8gulations 2008 and ProVS of the trust deed. They are abso responsible for safeguarding assets of the Charity and,. herKe lor taking reasonabte stops for the preventlon and detection of fraud and other irregularities. Signed on behalf of th8 Trusteas on . Mrs J Shepherd- Chalrperson Mrs K Taytor- Treasurer

HARTLEPOOL SPECIAL NEEDS SUPPORT GROUP INOEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report on the accounts of the Hartlepool Spec181 Needs Support Group for the period ended 31 Decembor 2022, which are set OLtI on page5 3 to 4. This report 15 rn8d8 solely lo the Chanty's Trustees. as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work ha8 b88n undertak8n so that I mioht stale to the Charit$ Trustees those matters l am required lo stale to them in an independent examingrfs report and for no other purpose. To th• fu118sI 8xlent permitted by law, I do not accopt or assuma responsibility to anyone olher than Ihe Charity and the Charity's Trustees as a body. lor my work or for this reptsrt. Responslblllties and bast5 of report As the Charity Trustees you are responsible for the PParaon of the ants in accordance with the r8quiram8nts of the Charitios Act 20111"The Act") I report in respect of my gxarnination of the aco)unts carri8d out undèf soction 145 of the 2011 Act and in carrying out my examination I have followed all appluble Dire¢tion$ givon by th6 Charity Commissh)n uler section 14515llbl of the Act. Independent examFn¢rf5 Statemant I have cornet8d my examinatiw. I confimi that no material matters h8V8 comg to rny attèntion on eonnaction with Ihe examination givlng causo to b81i8ve that in any matortal respect.. accounting records were not kept In respect of the Hartlepool Special Nèèds Support GroLtP as required by seotion 130 of the Act or 2. the accounts do Mt accord with those rerA)rd8. I havè no concems and haw come a0$$ no other mattors in CL)nnection with the examination to which attention should ba drawn in this report in order to enable a proper understanding ot thè accounts to be reache¢. H881h8r O'Driscoll FCA Wallons Bu8in83s A¢Jvlsers Limitsd Chartered Accountants 9 March 2023

----- Start of picture text -----
Hartlepool Special Needs Support Group 1031151
Receipts and payments accounts CC16a
For the period 02/10/2021 31/12/2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Trust grants and donations 4,771 37,101 - 41,872 9,469
Members contributions 20,790 - 20,790 13,418
Members fundraising 19,652 - 19,652 15,824
Interest 748 - 748 1,186
Direct payments 91,541 - 91,541 29,647
- - - - 24,044
Coronavirus job retention scheme income
- - - - -
Sub total (Gross income for
AR) [ 137,502 ] 37,101 - 174,603 93,588
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 137,502 37,101 - 174,603 93,588
A3 Payments
Salaries 84,411 7,053 - 91,464 50,392
Professional fees 2,852 - 2,852 2,684
Outings & Activities 475 24,959 - 25,434 3,880
Transport - 2,082 - 2,082 405
Expenses 1,280 - 1,280 743
Expenses - Trustees 130 - 130 120
Promotion 66 - 66 33
Toys 242 242 633
Printing Postage & Stat 1,084 1,767 - 2,851 2,720
Premises & Room Hire 6,546 1,240 - 7,786 4,503
Telephone 975 - 975 858
Insurance 2,690 - 2,690 2,503
Sundry Expenses 970 - 970 1,140
Fund Raising 2,565 - 2,565 530
Computer costs 340 - 340 328
- - -
Sub total [ 104,626 ] 37,101 - 141,727 71,472
A4 Asset and investment
purchases, (see table)
- - -
Fixed asset additions 504 - 504 458
Sub total [ 504 ] - - 504.00 458
Total payments 105,130 37,101 - 142,231 71,930
Net of receipts/(payments) 32,372 - - 32,372 21,658
A5 Transfers between funds - - -
A6 Cash funds last year end 146,713 - - 146,713 125,055
Cash funds this year end 179,085 - - 179,085 146,713
----- End of picture text -----

CCXX R1 accounts (SS)

09/03/2023

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B4 Assets retained for the charity’s own use B5 Liabilities	Bank balances (agree balances with receipts and payments account(s)) *Total cash funds* Cash balances Details PAYE liability Signature Details Details Fixed assets	Unrestricted funds Restricted funds to nearest £ to nearest £ 179,076 - 9 - - - 179,085 - OK OK Fund to which asset belongs Cost (optional) Restricted - Unrestricted - - - - - - - - Fund to which liability relates Amount due (optional) - - - - Print Name R J Shepherd K Taylor	Endowment funds to nearest £ - - -
			-
			OK
			Current value (optional) 53,941 14,860 - - - - - - - When due (optional) Date of approval 21/02/2023 21/02/2023

CCXX R2 accounts (SS)

09/03/2023

HARTLEPOOL SPECIAL NEEDS SUPPORT GROUP STATEMENT OF ACCOUNTS 31 DECEMBER 2022 R•gl$tored Charlty Numb•r- 1031151

CCXX R1 accounts (SS)

09/03/2023

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B4 Assets retained for the charity’s own use B5 Liabilities	Bank balances (agree balances with receipts and payments account(s)) *Total cash funds* Cash balances Details PAYE liability Signature Details Details Fixed assets	Unrestricted funds Restricted funds to nearest £ to nearest £ 179,076 - 9 - - - 179,085 - OK OK Fund to which asset belongs Cost (optional) Restricted - Unrestricted - - - - - - - - Fund to which liability relates Amount due (optional) - - - - Print Name R J Shepherd K Taylor	Endowment funds to nearest £ - - -
			-
			OK
			Current value (optional) 53,941 14,860 - - - - - - - When due (optional) Date of approval 21/02/2023 21/02/2023

CCXX R2 accounts (SS)

09/03/2023