Trustees Annual Report 2020 HARTLEPOOL SPECIAL NEEDS rukrotf9t
Trustees Report 2020
From 1st January to 31st December
Structure Of The Organisation
Hartlepool Special Needs Support Group is a Voluntary Organisation and consists of: -
Trustees
Jayne Shepherd - Chair Re - Elected February 2018 - 2021 Julie Carter - Secretary Re - Elected February 2019 - 2022 Karen Taylor - Treasurer Elected February 2018 - 2021 Marlene Barnard - Elected February 2018 - 2021 Ami Carroll - Elected February 2018 - 2021 Jamie Allison - Co - opted November 2018 - 2021 Grace Guerin - Co - opted November 2018 - 2021
Recruitment of Trustees
Members can nominate trustees or themselves for positions, also trustees can - appoint co opted trustees.
Met a total of 5 times plus 7 meetings held via Zoom
The Trustees meet monthly to monitor, set targets and discuss a range of issues relating to the efficient running of the group, including operational and financial reports from the Manager to whom the Trustees have delegated the day to day running of the Group. Additional or informal meetings are also held as required. Full members meeting are held at least three times a year.
Staff and Volunteers
Pat Allison - Manager - Administration Office Staff Bank of Staff 14 - Support & Care Volunteers 20 - Various Roles
Beneficiaries
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82 Children and Young Adults who have a disability plus their Parent’s, carers and siblings.
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4 Affiliated Families
Address
Chartered Accountants Bankers
Resource Centre Waltons Clark Whitehill Ltd Yorkshire Bank 109 Park Road Maritime House 118 York Road Hartlepool Harbour Walk, Hartlepool TS26 9HR The Marina TS26 9BT Hartlepool, TS24 0UX
HSNSG Trustees Annual Report 2020
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Chairs Report 2020
Who could have predicted what a strange year 2020 was going to be?
I would like you all to join me in thanking Pat for all her hard work and dedication during these unprecedented times. She has continued to make sure our children and young adults have been supported, with Hartlepool Special Needs Support Group providing a range of activities, including zoom calls, as government guidelines have allowed.
Michelle has continued to keep the day to day running of the group up to date in the office and staff and volunteers have gone above and beyond to provide support, care and kindness to our members throughout this extremely difficult year.
Hopefully, in 2021, we can all embrace the ‘new normal’ and see Hartlepool Special Needs Support Group continue to develop and grow. Together, I know, we can accomplish something very special.
Jayne Shepherd—Chair of Trustees
This Annual Report is circulated to all supporters, further copies are available from the Resource Centre.
HSNSG Trustees Annual Report 2020
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History
Hartlepool Special Needs Support Group was established in 1989, a voluntary organisation formed under a constitution adopted July 1990 and amended November 1993, November 1999, June 2003 and January 2005, Registered Charity No. 1031151
We have been providing this service for thirty years and have a proven track record of managing large sums of money effectively. In 1999, we started operating from our own premises.
Over the years, we have become recognised as a specialist provider of services in our field. It is very apparent that our young people have an enhanced quality of life, are growing in confidence and are gaining the firm foundations and experiences upon which they can build in order to enjoy future opportunities.
Aims and Objectives
The Charity shall serve families, children and young people in the Borough of Hartlepool and those attending schools in this Borough (herein called “the Area”). From birth onwards, (herein referred to as young people). Such young people who enrol as children may remain as members after the age of 18, if deemed mutually appropriate by all parties.
To relieve the needs and advance the education of children and young people with various profound physical or learning disabilities with varying complex needs, including life limiting conditions, and to support their families and carers. An essential part of our service is to raise public awareness and change preconceptions about disability by encouraging inclusive activities through taking part in activities set in the public domain.
The Manager and her team work hard to achieve the Groups objectives by carrying out the following:
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Develop the group, encourage participation, recruit, train and support Volunteers and staff.
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Design appropriate programmes of activities both at centre and outreach and look for new opportunities
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Support the children and young adults under their care
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Provide support and information to parents
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Develop links with other agencies
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Maintain links with existing funding sources and research potential funders
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Ensure the smooth running of the resource centre
Contingency Policy
The Trustees agreed to continue this policy of keeping a contingency fund equal to six months running costs of the Charity. This policy is reviewed and monitored regularly.
Risk Management
The trustees have put systems in place to mitigate any major risks which affect the Charity.
Public Benefit
The Charity Trustees consider they have complied with their duty in section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Commission.
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Resource Centre and Out in the Wider Community
At the start of 2020 services continued to be enjoyed. at our centre. In March due to Covid 19 unfortunately the Resource Centre was closed due to the national lockdown. We started to slowly resume - the following services in September with limited numbers:
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Support and Information sessions for parents and carers
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Children’s Fun Club
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Youth Club
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Get - together Club
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Drama Club “Constellation”
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Friends Fun Club
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Multi - sensory Sessions
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Use of centre for private bubbles
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Fun sessions—Circus tricks & Halloween party
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Training and awareness sessions
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Fundraising events (see Donations—fundraising)
Our Resource Centre
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Children’s Fun Club
- The club is normally held every Monday evening during term time. It is always - a busy active club for children aged 3 12 years that involves activities such as arts, crafts, themed parties, multisensory sessions, energetic and table top games. We resumed this club at a reduced capacity with a busy schedule of new activities introduced, this enabled the children to adapt to the new challenges they were facing and the transitions in their education placements.
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Get Together Club
This is usually held every Wednesday during term time for over 18’s. They enjoyed completing various tasks which included shopping, delivering messages and general office duties. When the club restarted the young adults coped extremely well with the new routines that had been put in place. Keeping busy with various tasks required to help the smooth running of other clubs. The young adults prepared items for all the Christmas sessions plus the wrapping of 63 Christmas activities pack to distribute amongst members.
Youth Club
- The club is normally every Wednesday evening during term time, for young people aged 12 years plus, or when agreed it is appropriate for the needs of a young person. The young people meet up to socialise with their friends. All adapted really well to the new procedures in place with being more aware of the pandemic and the importance of Hands, Face, Space. They were delighted to be reunited with their friends after the unexpected big break for a catch up. Also enjoying new activities.
Social Afternoon
This was introduced to help those who were in need of somewhere to physically visit and socialise. Six sessions made up of two age appropriate groups proved to be successful. All children and young adults thoroughly enjoyed especially following the struggles of not seeing friends for a number of months.
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Constellation
Constellation are a group of young people aged 13+ who really enjoy performing. - - Sessions are held on a Thursday 6 8pm during term time. Throughout lockdown all stars continued to work on projects and practice at home to produce a short performance to entertain all via our Facebook page From September the club continued via Zoom, initially we knew this would be a challenge for all, after only a few sessions our Stars amazed us with their skills, hard work and dedication to showcase their talents. Following instructions using signing, singing, acting and using hand held props to produce a recorded performance. We finished off the year with a personalised present delivered to all Stars.
Friends Fun Club
The Friends Fun Club ran for a short period from January to March. The children - aged 3 13 years, really enjoy singing on the microphone, dancing, performing and there is always time for some fun and games. Unfortunately at present this Club is still on hold.
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The Groups programme of activities out in the community, trips and parent carers social events, were limited this year due to Covid 19.
The following were enjoyed in the beginning of the year by all - who attended:
Parent/Carer Social Afternoon
Film Night
Larry’s Bowling Seaton Carew
Cinema Visit and Pizza Hut
Jump 360—Trampoline Park
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Lockdown , Activities HSNSG Trustees Annual Report 2020 Page 9 of16
Gnome Run
Water Bucket Challenge
Christmas Jumper Day
HSNSG Trustees Annual Report 2020
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Information Sharing
We continue to work closely with the voluntary and statutory sector by inviting speakers to our base and also visiting events in the community.
Work Placements
A number of Young adults continue to attend carrying out various tasks including general office duties, checking and purchase of supplies, - Preparing and setting up other clubs, contributing to the running of the Charity whilst enabling them to build on their own skills and confidence.
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Catcote Futures attend weekly term time to carry out work tasks to help to keep the Resource Centre clean and attractive.
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Hartlepool 6th Form College: To help students gain relevant experience in the field of their College Course and future career choice.
Unfortunately from March 2020 work placements were put on hold due to the national lockdown. In September the groups work placements returned. Following government guidelines we hope to welcome back external work placements in the near future.
TRAINING
COURSE
RQF Emergency First Aid at Work
ATTENDEES
1 Tutor 1 Manager 5 Support staff and volunteers
- IN HOUSE TRAINING
Covid –19 Procedures and Safety Measures
Procedures and Safety Measures 1 Manager 17 Support Staff and Volunteers Positive Behaviour—Workshop Format 1 Manager and Trustee 9 Support Staff and Volunteers
HSNSG Trustees Annual Report 2020
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Volunteers
We started 2020 with rewarding our committed team of volunteers with a social evening, it was well attended and it was thoroughly enjoyed by all.
Our volunteers continue to help support all members enabling them to participate and enjoy regular clubs and the social opportunities on offer from January to March.
Unfortunately March saw an unusual turn of events and the Resource Centre was forced to close. All come together to use their personal skills, knowledge and experience of the children and young adults to put new strategies in places. The aim of this was to help prevent isolation and encourage members their engagement with the group and their friends regularly.
Their ideas were a huge success and included videos of members enjoying activities in their own home surroundings. All waited in anticipation for the daily 6 pm showing, 105 in total. This certainly proved to be a highlight of the day during these uncertain times.
Home deliveries of activity packs, toys, meals and personal courtesy welfare calls were provided to members helping to keep members and their families in touch.
Fundraising events and repairs to resource centre were also carried out.
We heavily rely on our dedicated team of volunteers to assist with the provision of our services and are very proud of them all, we much appreciate their contribution.
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Grants, Trusts and Businesses
We would like to acknowledge and thank the following for - financial assistance:
Happy Days
Hartlepool Families First—Extended Activities and Play Schemes
Donations and Fundraising
- We received very generous donations from a number of families: Luke and Cameron, James Price, Alfie Smailes and Helen Taylor
Members, friends, families and supporters who have donated or participated:
Jamie Allison—Gnome Run Abbie–Leigh Thomson—Water Challenge Ewan McWilliam— Designing and selling prints Kia Marsh—Raffle
- Pauline Hunter Masks plus Cakes made & decorated Simon Hunter—Coast to Coast Bike Ride Sam Gretton—Christmas Reindeer Cake Raffle Jen Davies— Christmas Jumper Cookies Hartlepool Supporters Club via Anthony Farman Eileen Gibbon via Andrew Allison
Billy Horsley Via Freemasons
Many hours of voluntary work were contributed by our Members and Supporters, it is impossible to place a value on the time given, but without it, much of the work undertaken could not be achieved.
We very much appreciate all the donations and assistance from our Members, Friends & Supporters, not forgetting all the prizes.
HSNSG Trustees Annual Report 2020
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Core Fundraising Group:
This is a group of dedicated volunteers with their key aims to organise events and come up with ideas to increase funds and also general awareness of Hartlepool Special Needs Support Group.
Events held in 2020 were:
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Sponsored Gnome Run
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Sponsored Bike Ride
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Christmas Jumper Day
2020 was a year like never before but we still managed to arrange a few events , the events have proved very popular with both our members and the wider community and have raised over £4,000 for Hartlepool Special Needs Support Group.
Since we began in 2014, our events have become a stable in the yearly calendar of the Group. It is fantastic that our fundraising and social activities have become a regular part of Hartlepool Special Needs Support Group’s programme and we hope to return with as many as possible once the climate permits.
A social distanced half marathon was completed by one of our volunteer who was expecting to complete the Great North run and instead of pushing one of our members they pushed a large Gnome around the streets of Hartlepool. This gained huge support from the general public and our members alike with the route being planned to pass as many doors as possible. A phenomenal £1660 was raised on this event alone.
Even during the pandemic our Christmas Jumper Day was again a huge success, raising almost as much as the previous year. We would like to say a massive “thank you” to English Martyrs School and Sixth Form College, who for the 6[th ] year running participated and hit a record amount of £1300 raised.
We have continued to use social media as a platform to promote our events and awareness of the services, helping to increase vital funds and raising the profile of Hartlepool Special Needs Support Group in the local community, with our Facebook page reaching over 2100 people.
In addition to our organised events we have continued to receive individual support from people choosing to donate to us as part of Facebook birthday collections. Amazon Smile also proves to be a popular option for earn as you spend donations with monthly payments being sent our way.
We would like to say a huge thank you to all our members, their families and the wider community for their support during 2020. We would also like to say thank you to the local businesses, schools and community groups who continue to support our events.
Jamie Allison, Grace Brock, Sam Gretton, Thomas Mallinson, Shaun Potts.
HSNSG Trustees Annual Report 2020
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FINANCIAL REVIEW - Accounts for the year end 1 October 2020 Full Accounts 2019/20 are available at the Resource Centre
INCOME £89,061 EXPENDITURE £78,900 BALANCE £125,055
Finally - A message from your Manager, Pat Allison: -
2020 was certainly a challenge for us. Hit by the complex and extraordinary situation thrown at us due to the Covid 19 pandemic resulting in lockdown and the temporary closure of the Resource Centre.
I am extremely proud to say everyone adapted really well and stepped up to a very different way of life. As the pandemic swept the country we continued to support our members and their families in a number of ways including telephone calls, emails, social media etc. We delivered services in new ways with many of us having to come to grips with technology. All enjoyed taking part in the activities including the toilet roll and water challenge. We successfully delivered activity packs, toys, family meals and Christmas parcels were much appreciated by all.
I would like to thank Michelle for all her support and help in keeping the office - running and Abbie Leigh for her continuing her work placement.
I would also like to thank all support staff and volunteers who met to help plan and prepare sessions to resume as safely as possible and make it fun for members to attend and adapt smoothly to the new procedures in place. We have a dedicated and committed team, their help and support has been invaluable throughout the year.
I am again overwhelmed with the support and generous donations from families particularly in these difficult times., these are always appreciated and helps the group raise much needed funds. May I take this opportunity to thank all our children and young adults, parents and carers for all their support.
Well done everyone, I think we are all looking forward to a New Year.
HSNSG Trustees Annual Report 2020
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Hartlepool Special Needs Support Group 109 Park Road Hartlepool TS26 9HR
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- Contact : Pat Allison Manager Tel : (01429) 863766 - Office e mail : info@hsnsg.org.uk Website : www.hsnsg.org.uk Facebook : www.facebook.com/hsnsghartlepool
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PHOTO
Constellation At Home
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HSNSG Trustees Annual Report 2020
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