Trustees’ Annual Report for the period
From 1 September 2023 to 31 August 2024
Charity name: Oatlands Pre School
Charity registration number: 1031129
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aim of the pre-school is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by offering appropriate play facilities and training courses. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Operation of a charity run Pre-School from 9am to 1pm, five mornings a week, for 2-4 year-olds. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making |
Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | At Oatlands Pre-School we are proud to have continued to deliver a very high standard of early years education to our children, providing a safe and engaging learning environment, and helping to prepare them for their formal educational journey at infant school. This has been recognised through our granting of a Good Ofsted rating again in July 2024. We are pleased to have continued to retain and develop our highly experienced staff. This allows us to provide a level of care and commitment for our children which we believe is not achievable within many commercially run settings. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The pre-school remains financially viable, making a (small) profit in the financial year. This is despite increasing pressure from funding requirements and increasing costs. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to enable the charity to meet its financial obligations through holding working capital as well as to provide a period of financial stability in the event that an excess of expenditure over income arises. The trustees consider this good governance in regard to the charity’s responsibility to the parents and children it provides services to. |
| Amount of reserves held | Para 1.22 | £40,330.24 (NatWest Business Reserve Account only) -£3,610.54 (NatWest Current Account) £57,057.00 (Santander Account) £93,776.68 Combined Total as at 31 August 2024 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fees, funding, fundraising through clubs and events / initiatives supported by parents and local community |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 |
| A description of the principal risks facing the charity |
Para 1.46 | Rising costs of operations being unable to be offset by government funding / rates charged Pressure from government requirements of offering funded places Competition from other local pre-school settings |
|---|---|---|
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
|
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by parents of pre-school children, no more than 40% of whom can be non-parents of current pre-school children. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works
Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Oatlands Pre School |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1031129 |
| Charity’s principal address | Oatlands Village Hall 8 St Mary’s Road Weybridge Surrey KT13 9PT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mrs Selena Gardiner | Chair | |||
| Mrs CarlyWalton | Co-Treasurer | |||
| Mrs Katie Metcalf | Co-Treasurer | |||
| Mrs Laura Rust | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent Examiner and Accountant |
FJ Wilde FCCA MBA DChA PgDip |
4 Marigold Drive, Bisley, Surrey, GU24 9SF |
Name of chief executive or names of senior staff members (Optional information)
Lois Patrick - Manager
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Selena Gardiner Laura Rust ~~a~~ Position (eg Secretary, Chair, etc) Chair Secretary ~~PT~~
Date 24 March 2025 ~~ee~~
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Oatlands Preschool members of 31/08/2024 Charity no 1031129 On accounts for the year (if any) ended Set out on pages 1 and 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2022 .
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 27 March 2025 ~~esta 7~~ Name: FJ Wilde ~~Ce~~ Relevant professional FCCA DChA qualification(s) or body (if any): Address: 4 Marigold Drive Bisley Surrey GU24 9SF
October 2018
1
IER
Charity Name No (if any) Oatlands Preschool 1031129 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/09/2023 31/08/2024 ~~ee ee ee~~ Section A Receipts and payments
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||
| A1 Receipts | |||||||||
| Fees | 180,247 | - | - | 180,247 | 138,414 | ||||
| Other income | 16,587 | - | - | 16,587 | 32,394 | ||||
| Fundraising | 2,313 | - | - | 2,313 | 3,021 | ||||
| Interest income | 628 | - | - | 628 | 309 | ||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total(Gross income for | |||||||||
| AR) | 199,775 | - | - | 199,775 | 174,138 | ||||
| A2 Asset and investment sales, (see table). - - - - - - - - - ~~Sub total~~- - - - - Total receipts 199,775 - - 199,775 174,138 ~~SS555~~ |
|||||||||
| A3 Payments | |||||||||
| Wages | 143,584 | - | - | 143,584 | 126,528 | ||||
| Pension costs | 4,179 | - | - | 4,179 | 3,827 | ||||
| Training | 1,165 | - | - | 1,165 | 852 | ||||
| Uniforms | 121 | - | - | 121 | 511 | ||||
| Consumables | 1,078 | - | - | 1,078 | 2,615 | ||||
| Activity | 5,643 | - | - | 5,643 | 667 | ||||
| Proffessional and legal fees | 323 | - | - | 323 | 1,417 | ||||
| PlayEquipment | 3,565 | - | - | 3,565 | 602 | ||||
| Premises costs | 15,883 | 15,883 | 15,862 | ||||||
| Office expenses (Inc IT & software, | |||||||||
| postage, printing,telephone & internet) | 10,494 | 10,494 | 5,620 | ||||||
| Payroll and accountancy | 3,655 | 3,655 | 6,359 | ||||||
| Fundraising | - | - | - | ||||||
| Other(Inc Bank Fees) | 6,764 | 6,764 | 14,623 | ||||||
| Insurance | 1,209 | - | - | 1,209 | - | ||||
| **Sub total ** | 197,663 | - | - | 197,663 | 179,483 |
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 197,663 - - 197,663 179,483 ~~—_——————~~ |
|---|
| Net of receipts/(payments) 2,112 - - 2,112 - 5,345 A5 Transfers between funds - - - - - A6 Cash funds last year end 91,832 - - 91,832 97,177 Cash funds this year end 93,944 - - 93,944 91,832 ~~=SSS~~ |
CCXX R1 accounts (SS)
24/03/2025
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | ||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | |||
| Categories | Details | funds | funds | funds | |
| to nearest £ | to nearest £ | to nearest £ | |||
| B1 Cash funds | - 3,611 - - 40,330 - - 57,057 168 - - 93,944 - - Total cash funds Nat West Current Nat West Reserve Petty Cash Santander ~~rs~~ |
||||
| (agree balances with receipts and payments | (agree balances with receipts and payments | ||||
| account(s)) | OK | OK | OK | ||
| Unrestricted | Restricted | Endowment | |||
| funds | funds | funds | |||
| Details | to nearest £ | to nearest £ | to nearest £ | ||
| B2 Other monetary assets | - - - - - - - - - - - - - - - - - - ~~—===~~ |
||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||
| B3 Investment assets | - - - - - - - - - - ~~nee~~ |
||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||
| B4 Assets retained for the charity’s own use |
151 - 799 - 143 - 75 - - - - - - - - - - - Office equipment (2021) Laptop (2021) Office furniture (2021) IT equipment (2023) ~~mie~~ |
||||
| Fund to which | Amount due | When due | |||
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities |
liability relates (optional) (optional) - - - - - Date of approval 24/03/2025 24/03/2025 Details Print Name Selena Gardiner Katie Metcalf Signature ~~——~~ |
||||
| CCXX R2 accounts (SS) | 2 | 24/03/2025 |
Signed by one or two trustees on behalf of all the trustees
CCXX R2 accounts (SS)