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2020-08-31-accounts

Trustees’ Annual Report for the period

From 1 September 2019 to 31 August 2020

Charity name: Oatlands Pre School

Charity registration number: 1031129

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The aim of the pre-school is to enhance the
development and education of children primarily
under statutory school age by encouraging
parents to understand and provide for the
needs of their children through community
groups and by offering appropriate play facilities
and training courses.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Operation of a charity run Pre-School from 9am
to 1pm, five mornings a week, for 2-4 year-olds.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 At Oatlands Pre-School we are proud to have
continued to deliver a very high standard of
early years education to our children, providing
a safe and engaging learning environment, and
helping to prepare them for their formal
educational journey at infant school. This has
been recognised through our granting of a
Good Ofsted rating in September 2018.
We are pleased to have continued to retain and
develop our highly experienced staff. This
allows us to provide a level of care and
commitment for our children which we believe is
not achievable within many commercially run
settings.
From March 2020, there were exceptional
circumstances due to the covid-19 pandemic for
us to deal with, and we have demonstrated our
resilience and commitment to the children’s
development throughout this period.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The Pre-School currently remains financially
viable. However, it has made a loss this year. It
is noted that in the subsequent financial year, a
redundancy process has been implemented
which results (in 2020-21 year) in a redundancy
payment additional cost for the year, and
enables the long term and ongoing viability of
the Pre-School.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held to enable the charity to meet
its financial obligations through holding working
capital as well as to provide a period of financial
stability in the event that an excess of
expenditure over income arises. The trustees
consider this good governance in regard to the
charity’s responsibility as a good employer and
to the parents and children it provides services
to.
Amount of reserves held Para 1.22 £83,111
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected by parents of pre-school children, no
more than 40% of whom can be non-parents of
current pre-school children.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name Oatlands Pre School
Other name the charity uses
Registered charity number 1031129
Charity’s principal address Oatlands Village Hall
St Mary’s Road
Weybridge
Surrey KT13 9PT

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person
(or body) entitled
to appoint trustee
(ifany)
Mrs R Paisley Treasurer
Mrs S Gardiner Chair
Mrs C Collard Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address
Independent
Examiner
and
Accountant		 FJ Wilde FCCA
MBA DChA PgDip		 4 Marigold Drive, Bisley, Surrey, GU24 9SF

Name of chief executive or names of senior staff members (Optional information)

Lois Patrick - Manager

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Selena Docherty Position (eg Secretary, Chair, etc) Chair Date 7th February 2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Oatlands Preschool members of On accounts for the year 31/08/2020 Charity no 1031129 ended (if any) Set out on pages 1 and 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2020 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 7 February 2022 Name: FJ Wilde Relevant professional FCCA DChA qualification(s) or body (if any):

Address: 4 Marigold Drive Bisley Surrey GU24 9SF

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

1

IER

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER

Oatlands Preschool 1031129 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/09/2019 31/08/2020

Section A Receipts and payments Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
149,717
793
-
516
12,479
-
-
-
163,505
-
-
-
163,505
141,373
2,580
397
451
2,653
568
279
13,193
761
2,159
3,166
152
1,765
169,497
-		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
149,717
793
-
516
12,479
-
-
-
163,505
-
-
-
163,505
141,373
2,580
397
451
2,653
568
279
13,193
761
2,159
3,166
152
1,765
169,497
-
23
23
169,520
- 6,015		 Last year
to the nearest £
FEES 149,717 175,116
FUNDRAISING 793 2,414
MILK REFUND - -
OTHER INCLUDING BANK INTEREST 516 762
GRANT - FURLOUGH 12,479 -
- -
- -
- -
Sub total(Gross income for
AR)		 163,505 178,292
A2 Asset and investment sales,
(see table).
-
- -
Sub total - -
Total receipts
A3 Payments
178,292
WAGES 141,373 153,526
PENSION COSTS 2,580 1,645
TRAINING 397 1,342
UNIFORMS 451 28
CONSUMABLES 2,653 6,776
PROFESSIONAL AND LEGAL FEES 568 763
PLAY EQUIPMENT 279 237
PREMISES COSTS 13,193 15,348
INSURANCE 761 565
OFFICE EXPENSES (Inc IT & software,
postage, printing, telephone & Internet)		 2,159 2,452
PAYROLL AND ACCOUNTANCY 3,166 3,520
FUNDRAISING 152 78
OTHER(Inc Bank Fees) 1,765 2,220
**Sub total ** 169,497 188,500
A4 Asset and investment
purchases, (see table)
- - - -
LAPTOP and PHONE 23 - - 23 510
**Sub total ** 23 - - 23 510
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
189,010
- 6,015 - 6,015 - 10,718
- - -
89,126 89,126 99,844
83,111 83,111 89,126

CCXX R1 accounts (SS)

07/02/2022

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Nat West Current
Nat West Reserve
Petty Cash
Details
Details
Laptop (Nov 2018)
Panasonic Telephone (April 2019)
Laptop charger (June 2020)
Details
Santander
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
11,370
-
39,372
-
32,339
-
30
-
83,111
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
440
70
23
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Selena Docherty (Chair)		 Endowment
funds
to nearest £
-
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Selena Docherty (Chair) 07/02/2022

CCXX R2 accounts (SS)

07/02/2022

2