## **Trustees' Annual Report for the period**
Period start date Period end date 01 09 2024 31 08 2025
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by** LEPS PTFA **Registered charity number (if any)** 1031052 **Charity's principal address** Little Ealing Primary School PTFA Weymouth Avenue Ealing, London **Postcode W5 4EA**
Little Ealing Primary School PTFA
## **Names of the charity trustees who manage the charity**
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21|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||EmilyCauldwell|President|||
||Jamie Fergus
Crockett|Chair (and treasurer)|||
||Ruth Gibson|Secretary|||
||Peter James Alan
Elson|Treasurer Elect|||
||Caroline Salmon|Events Co-Ordinator|||
||Liesa Dornan|Events Co-Ordinator|||
||Alexa Fereday|Events Co-Ordinator|||
||Rosa Appleby Ellis|Recycling and
Environmental Lead|||
||Louise Sullivan|Communications|||
||Karolina Meyer|Teacher|||
||Martin Jackson|Teacher|||
||||||
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||||||
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**TAR**
March **2012**
1
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution)[Constitution ] Trust How the charity is constituted
(eg. trust, association, company) Nominated and elected at AGM Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The charity is governed by a team of 11 trustees who meet regularly and make decisions on which fundraising activities take place plus organise and deliver each event. This team is supported and guided by a team of 24 Class representatives who co-ordinate all the activities and communication for each event plus collect valuable feedback. These trustees liaise with the school and take clear guidance from the school on how the funds raised are to be spent for the benefit of the children and school.
The charity continually fosters and develops relationships with Little Ealing Primary School, with the head teacher serving as President and Trustee of the charity, and 2 additional staff members as a valued additional trustees of the charity.
- A purchasing policy is in place that requires pre-authorisations for purchases on behalf of the charity. An Expense Policy exists for the management of all claims. Issuance of payment for claims, is by cheque and requires two signatures from nominated three approvers. The Chair signs all cheques over £200. The charity will be moving to a new account with online expense payment using appropriate authorisation policies next year.
For the year 24/25 the Chairman (who has acted as Treasurer since 2021) has continued to perform the role of acting Treasurer, with clear guidance from the Treasurer elect and qualified accountant Peter Elson. The new treasurer will complete the accounts for 25/26
To ensure appropriate financial controls are in place, there are regular trustee financial reviews and updates to ensure a correct degree of oversight and compliance, including reviewing of bank statements and
**TAR**
March **2012**
2
scrutinizing of fundraising budgets. This has been considerably simplified by an agreed strategy of moving to cashless payments.
The charity has a target for profit and a budget which is set at the AGM at the start of the year; performance against this budget is monitored throughout the year.
Each event organised sets a budget for income and costs. The treasurer and trustees review the financial performance of each event at their regular meetings.
Notification of events is made to the local council where necessary in order to obtain proper and appropriate licenses. Adequate liability insurance is maintained.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
1. To raise money for Little Ealing Primary School to contribute towards improved facilities and equipment to improve the education, educational environment and social development of the children whilst supporting all the key stakeholders of the school.
2. To organise events that foster engagement from children, teachers and parents to build and enhance the community spirit of the school.
3. To enable the children, parents and teachers to have fun.
**TAR**
March **2012**
3
1. The main source of the public benefit is the ability of the charity to make grants to Little Ealing Primary School.
2. The Trustees of the charity are fully aware of the importance of public benefit, and how fundraising activities undertaken allow the charity to make these donations to the school.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
3. The charity continues to ensure that the fundraising events enhance the community spirit around the school. As well as the highly profitable events such as the Summer and Christmas Fairs, the charity holds numerous other events; discos aimed at the children; a summer leaving party for the older children; others like Comedy night, Quiz Night and Wreath Making aimed at the parents. This year we have also developed new netball events for parents and children which continues to develop the community and engagement.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
All grants made by the charity are requested by schoolteachers and approved the school Head. Once a grant request is approved by the school Head, it is then submitted to the Chair of Trustees. The grant request is then discussed at the next Trustees meeting for consideration by the Trustees which is then either approved or challenged. The Trustees cannot reject grant requests from the school, but they can challenge potential grants based on costs to be incurred, risks and the potential benefits to the school and the children. The Charity Trustees do not propose grant requests, just as the charity trustees do not dictate school policies or the school curriculum. This ensures that no parent can influence any particular area of school funding.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Volunteers are involved at many stages of the fundraising. Volunteers are organised through the class representative network, and they provide the valuable resources that enable all the fundraising activities to take place. Their input is encouraged either informally via the Class Reps. or through formal events such as the AGM and Parents Evenings.
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March **2012**
4
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This year has been another good year for fund raising.
The profit for 24/25 is only slightly down, on the average of the two previous years) due to the cessation of one event (comedy) and also the impact of inflation on key costs (food).
All events continue to generate a surplus for the main purpose of the charity, and we continue to develop our work on ecommerce activities to reduce costs and expand our potential fundraising opportunities.
We are building our reserves to deliver some significant projects to develop many of the facilities of the school.
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March **2012**
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## **Section E Financial review**
We maintain a £4000 reserve.
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
The main source of funds is our calendar of fundraising events.
All our expenditure is either to support fundraising events, or in grants to the school.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Jamie Fergus Crockett
**Position (eg Secretary, Chair,** Chairperson **etc)**
**Date** 30.06.26
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March **2012**
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**Charity Name No (if any) little Ealing Primary School PTFA 1031052 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01.09.24 31.08.25
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Restricted**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|---|---|
||**71,936**||**-**||**-**||**71,936**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**71,936**||**-**||**-**||**71,936**||**-**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**-**|
|||||||||||
|Cost of Fundraising|**31,126**||**-**||**-**||**31,126**||**-**|
|Payments to Other charities|**-**||**-**||**-**||**-**||**-**|
|Insurance|**162**||**-**||**-**||**162**||**-**|
|Garnts To Little EalingPrimarySchool|**78,210**||**-**||**-**||**78,210**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**109,498**||**-**||**-**||**109,498**||**-**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**-**|
|||||||||||
||**- 37,562**||||||**- 37,562**||**-**|
||**-**||||||**-**||**-**|
||**103,489**||||||**103,489**||**-**|
||**65,927**||||||**65,927**||**-**|
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash
Bank
Savings
**Details**||**Unrestricted**
**funds**
**to nearest £**
**2,861**
**9,436**
**53,630**
**65,927**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**||**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**||**Endowment**
**funds**
**to nearest £**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||OK|
||||||||**Endowment**
**funds**
**to nearest £**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**
**Details**
Signature||**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**When due**
**(optional)**|
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
||||||||Date of
approval|
|||||||||
|||||||||
Charity Name
Little Ealing Primary School PTFA
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees/ members of**
**On accounts for the year** 31.08.25 **Charity no** 1031052 **ended (if any) Set out on pages** 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2025** . **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's** I have completed my examination. I confirm that no material matters have **statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: • accounting records were not kept in accordance with section 130 of the Act or • the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
29/06/2026 **Signed: Date: Name:** Peter Elson
**Relevant professional** FCA CTA (ICAEW & CIOT) **qualification(s) or body (if any):**
**Address:** 17 Venetia Road, Ealing, London, W5 4JD
## **IER**
> 1 **October 2018**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
**IER**
2