2024-08-31-accounts

Trustees' Annual Report for the period

01 09 2023

From

To

Period start date Period end date

31 08 2024

Section A Reference and administration details ~~ee~~

Charity name Little Ealing Primary School PTFA ~~CP~~ Other names charity is known by LEPS PTFA ~~Pe~~ Registered charity number (if any) 1031052 Charity's principal address Little Ealing Primary School PTFA Weymouth Avenue Ealing, London Postcode W5 4EA

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) ~~ee es~~ 1 Caroline Hodges President ~~es es ee~~ 2 Fergus Crockett Chair ~~ee es es~~ 4 Joanna Wills Secretary ~~es es ee~~ 5 Fergus Crockett Acting Treasurer ~~ee es es~~ 6 Ellen Hodgson Assistant Treasurer ~~es es ee~~ Peter Elson Treasurer Elect ~~ee es es~~ 7 Carrie Salmon Events Co-Ordinator ~~es es Ge~~ 8 Liesa Dornan Events Co-Ordinator ~~ee es es~~ 9 Alexa Fereday Events Co-Ordinator ~~es es~~ 10 Ruth Harrington Events Co-Ordinator 11 Aisha Riaz Events Co-Ordinator 12 Lara Rodrigues Events Co-Ordinator ~~e e e~~ ~~e oe~~ 13 Katie Hirst Communications ~~es ee~~ 14 Louise Kean Wood Merchandise ~~ee esGe~~ Class Rep Co15[Lindsay Turnham ] ordinator ~~ee eses~~ Class Rep Co16[Ellen Love ] ordinator ~~ee ee~~ Class Rep Co17[Emily Cracknell ] ordinator ~~ee ee~~ Recycling and 18[Rosa Appleby Alis ] Environmental Lead ~~ee ee~~ 19 Nazia Dar Teacher ~~ee~~ ~~ee Gs~~ 20 Karolina Meyer Teacher 21 Martin Jackson Teacher ~~ee eses ee es es~~

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution

• (eg. trust deed, constitution)

Trust How the charity is constituted

(eg. trust, association, company) Nominated and elected at AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

The charity is governed by a team of 21 trustees who meet regularly and make decisions on which fundraising activities take place plus organise and deliver each event.

These trustees liaise with the school and take clear guidance from the school on how the funds raised are to be spent for the benefit of the children and school.

The charity continually fosters and develops relationships with Little Ealing Primary School, with the head teacher serving as President and Trustee of the charity, and 3 additional staff members as a valued additional trustee of the charity.

A purchasing policy is in place that requires pre-authorisations for purchases on behalf of the charity. An Expense Policy exists for the management of all claims. Issuance of payment for claims, is by cheque and requires two signatures from nominated three approvers. The Chair signs all cheques over £200.

For the year 23/24 the Chairman (who has acted as Treasurer since 2021) has continued to perform the role of acting Treasurer, with clear guidance from the Treasurer elect and qualified account Peter Elson. It is hoped to separate these roles in 24/25 when time commitments allow. To ensure appropriate financial controls are in place, there are regular trustee financial reviews and updates to ensure a correct degree of oversight and compliance, including reviewing of bank statements and scrutinizing of fundraising budgets. This has been considerably simplified by an agreed strategy of moving to cashless payments. 24.

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The charity has a target for profit and a budget which is set at the AGM at the start of the year; performance against this budget is monitored throughout the year. Each event organised sets a budget for income and costs. The treasurer and trustees review the financial performance of each event at their regular meetings.

Notification of events is made to the local council where necessary in order to obtain proper and appropriate licenses. Adequate liability insurance is maintained.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

1. To raise money for Little Ealing Primary School to contribute towards improved facilities and equipment to improve the education, educational environment and social development of the children whilst supporting all the key stakeholders of the school.

2. To organise events that foster engagement from children, teachers and parents to build and enhance the community spirit of the school.

3. To enable the children, parents and teachers to have fun.

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1. The main source of the public benefit is the ability of the charity to make grants to Little Ealing Primary School.

2. The Trustees of the charity are fully aware of the importance of public benefit, and how fundraising activities undertaken allow the charity to make these donations to the school.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

1. The charity continues to ensure that the fundraising events enhance the community spirit around the school. As well as the highly profitable events such as the Summer and Christmas Fairs, the charity holds numerous other events; discos aimed at the children; a summer leaving party for the older children; others like Comedy night, Quiz Night and Wreath Making aimed at the parents.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

All grants made by the charity are requested by schoolteachers and approved the school Head. Once a grant request is approved by the school Head, it is then submitted to the Chair of Trustees. The grant request is then discussed at the next Trustees meeting for consideration by the Trustees which is then either approved or challenged. The Trustees cannot reject grant requests from the school, but they can challenge potential grants based on costs to be incurred, risks and the potential benefits to the school and the children. The Charity Trustees do not propose grant requests, just as the charity trustees do not dictate school policies or the school curriculum. This ensures that no parent can influence any particular area of school funding.

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Volunteers are involved at many stages of the fundraising. Volunteers are organised through the class representative network, and they provide the valuable resources that enable all the fundraising activities to take place. Their input is encouraged either informally via the Class Reps. Or through formal events such as the AGM and Parents Evenings.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

This year has been another good year for fund raising. The surplus recorded this year is lower than last year, due to late claiming of expenses (circa. £12,360) pertaining to events within 22/23 All events continue to generate a surplus for the main purpose of the charity, and we continue to develop our work on ecommerce activities to reduce costs and expand our potential fundraising opportunities.

We are building our reserves to deliver some significant projects to develop many of the facilities of the school.

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Section E Financial review

We maintain a £4000 reserve.

Brief statement of the charity’s policy on reserves

Details of any funds materially None in deficit

Further financial review details (Optional information)

The main source of funds is our calendar of fundraising events. You may choose to include additional information, where All our expenditure is either to support fundraising events, or in grants to relevant about: the school.

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Jamie Fergus Crockett Position (eg Secretary, Chair, Chairperson etc) Date 10.06.25

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	Charity Name		No (if any)
	little Ealing Primary School PTFA		1031052
	Receipts andpayments accounts				CC16a
	01.09.23 Period start date For the period from	To	31.08.24 Period end date
Section A Receipts and payments
	Unrestricted funds Restricted funds	Endowment funds	Total funds		Last year
	to the nearest £ to the nearest £	to the nearest £	to the nearest £		to the nearest £
A1 Receipts
73,072 - - 73,072 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Sub total(Gross income for AR)73,072 - - 73,072 - ~~======~~
A2 Asset and investment sales, (see table). ~~—~~	- - - -	- -	- -		-
Sub total	Sub total - -	-	-		-
Total receipts	73,072 -	-	73,072		-
A3 Payments
Cost of Fundraising 40,264 - Payments to Other charities - - Insurance 153 - Garnts To Little EalingPrimarySchool 33,241 - - - - - - - - - - - Sub total 73,657 - ~~aa ~~		- 40,264 - - - - - 153 - - 33,241 - - - - - - - - - - - - - - - - - 73,657 - ~~===~~
A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 73,657 - - 73,657 - Net of receipts/(payments) - 585 - - - 585 - A5 Transfers between funds - - - - - A6 Cash funds last year end 104,073 - - 104,073 - Cash funds this year end 103,488 - - 103,488 - Section B Statement of assets and liabilities at the end of the period Categories Unrestricted funds Restricted funds Endowment funds to nearest £ to nearest £ to nearest £ 2,739 - - 33,906 - - 66,844 - - 103,488 - - Cash Bank Savings B1 Cash funds Details Total cash funds ~~—————~~ ~~_==~~ ~~SSS~~
	(agree balances with receipts and payments	(agree balances with receipts and payments
	account(s))	OK	OK		OK
		Unrestricted	Restricted		Endowment
		funds	funds		funds
	Details	to nearest £	to nearest £		to nearest £
B2 Other monetary assets	- - - - - - - - - - - - - - - - - - ~~=~~
	Details	Fund to which asset belongs	Cost (optional)		Current value (optional)
B3 Investment assets	- - - - - - - - - - ~~===~~
	Details	Fund to which asset belongs	Cost (optional)		Current value (optional)
B4 Assets retained for the			-		-
charity’s own use			-		-
			-		-
			-		-
			-		-
			-		-
			-		-
			-		-
			-		-
		Fund to which	Amount due		When due
	Details	liability relates	(optional)		(optional)
B5 Liabilities	- - - - - ~~===~~
Signed by one or two trustees on behalf of all the trustees	Date of approval Print Name Signature 1 ~~——————~~

CCXX R1 accounts (SS)

23/06/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Little Ealing Primary School PTFA

On accounts for the year 31.08.24 Charity no 1031052 ended (if any) Set out on pages 2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .

• Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Date: 22/06/2025 ~~7~~

Signed: Date: 22/06/2025 Name: Peter Elson ~~PO~~ Relevant professional FCA CTA (ICAEW & CIOT) qualification(s) or body (if any): Address: 17 Venetia Road, Ealing, London, W5 4JD

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

2

IER