## CROMWELL DISTRICT SCOUT COUNCIL 

Trustee's Annual Report & Accounts for the year ending 31st December 2022 

## **TRUSTEES: Ex- Officio – Appointment** 

District Chair District Commissioner District Treasurer District Explorer Scout Commissioner District Youth Commissioner 

## **Name** 

Mr M Wenham Mrs S Best Mr D Kerr Mr P Graham Miss C Hitchins 

## **TRUSTEES: Elected** 

Mrs S McConnachie-Kessel Mrs M Perryman Mr D Stevens Mr O Hucklesby Mr T Best DDC 

## **TRUSTEES:Nominated – Appointment** 

## **Name** 

Mr J Traynor Ms Maddi Ferries Mrs L Smith 

**BANKERS:** Barclays Bank PLC, Huntingdon Business Centre,The Pavement, St Ives Branch, Huntingdon, Cambs, PE27 4AQ 

**CUSTODIAN TRUSTEES** : The Scout Association Trust Corporation in respect of District Campsite and Headquarters. 

**District Registration Number with the Scout Association :** 10713 

**Charity Registration Number:** 1030974 

**Contact:** Mr Michael Wenham, 34, Ashton Close, Needingworth, Huntingdon, Cambs, PE27 4UA 

Page 1 




Cromwell District Scout Council -Trustees Annual Report for the year ended 31[st] December 2022 

The annual census taken at the end of January saw our young people membership increase by 6% but still not back to pre-covid levels. We have 722 young people supported by 280 adults. Adult volunteer recruitment continues to be a an problem we still face. The exciting newes is that during late 2022 one of the groups (RAF Wyton) were the first group within our District opened up a new Squirrel Drey and there are further plans for another in the new year. There are still Groups that are struggling to get their Sections up and runing after covid. 

Our 3 Explorer Units continue to flourish and we had 22 Young Leaders working with 10 of our District Group's giving them the support during section meetings. 

We currently have 21 Network members that take part in planned activities subject to fitting in with their careers and further education commitments. 

Our District Lead Volunteer (DC) and her deputy have now completed their 2nd term and my thanks go to them both for all the work they have been doing and providing the necessary support to the Groups. 

The District Badge Secretary has sold over 8,000 badges during the year and our young people have gained 43 Bronze, 36 Silver & 20 Gold Awards. Not leaving out the adults 3 were awarded with the Chief Scout Commendations, 5 their Award for Merit, 2 the Silver Acorn & 1 the Silver Wolf. 

The AAC panel held 13 meetings, saw 33 new leaders, considered 21 change and additional roles and considered 21 reviews. 

St George's Day Event was very well attended and enjoyed by all with lots of activities taking place at Copley after the renewal of promise ceremony. The refreshements being provided by the young people due to attend the WSJ together with their supporters. 

CMC have provided 3 trips this year, to Coppermines, Glenbrook & Cornel giving the chance for our young people and adult volunteers to get out and about on the hills. 

The Beavers have enjoyed their annual sausage sizzles & nights away with Beavers in Tents. 

The Cubs have had another very active year again with sausage sizzles, night hike, and the water fun event 

Our thanks goes to 2nd St Ives for providing the water activites via the WOW weekends 

The District has now purchased a minibus and is available for use by Scout & Guide groups 

Copley has had a very succesful year with over 1,500 camp / sleep over nights achieved. It is so good to see the site being used especially after laying dormant during the covid restrictions. 

It just remains for me to thank all of you that make Scouting happen in Cromwell, The commissioners, the ASU's, the Copley Site Managers and Maintenance Crew, the secretaries, the leaders, the exective members, the supporters. Without you we would not be the successful District we are. 

The District is a Trust established under its rules that are common to all Districts, and the Trustees are appointed in accordance with the Policy, Organisation & Rules of the Scout Association and The accounts have been drawn up on the receipts and payments basis that is consistent with the previous year and approved by the Trustees on the 20th February 2023 and signed on their behalf by the District Chair 



Cromwell District Scout Council -Trustees Annual Report for the year ended 31[st] December 2022 

## **Financial Report** 

The end of year accounts for 2022 confirmed that we were back to normal times after Covid. It actually turned out to be a real growth year with the overall District Accounts (including Explorer and support units, which are self -controlled) showing an increase in net surplus in banks and similar funds of over 2021 by 20% plus. 

The funds directly managed by the District showed a similar picture, with receipts up by 22% against 2021 (38% up on the buddget for 2022), largely coming from a full and busy year of Copley site lettings at £13,245. 

The extra activity levels also added to payments, which went up 45% on 2021 (28% over the 2022 budget). The resulting net surplus figures ended up at £10,666 (68% more than budgeted expectation) , ironically down on the 2021 surplus which had been boosted by a large government Covid grants and little activity. The overall balances still look healthy over 2022, an 18% increase to £68,656. 

## Other significant movements in our accounts involved: 

A somewhat unwelcome receipt in April when the District received the balances from the bank account of the 1st Ramsey Scout Group, which had unfortunately ceased operation. The amount (£11,507) was placed in a segregated fund to be retained until Scouting in Ramsey can be re-established. A small proportion of the fund has been spent on necessary electrical works to bring it up to to a standard for possible future use for Scouting and has been let in the short term producing an income to boost the fund. 

An allocation of £8,000 to planned maintenance for forthcoming projects- sourced from the property reserve. As it happened two major projects - a new mower for the Copley site and renewing the corridor flooring in the building - did not happen in 2022 and only just over £2,000 was spent in the last year. The two outstanding projects are now coming to fruition with the mower bought in April 2023 and the flooring works being contracted as I prepare this report. 

A large element of our balances was transferred to a savings account in the Redwood Bank in December in order to avoid exceeding the government guaranteed £85,000 in the Barclays current account during membership fee collection. The savings account will also add interest to the £40,000 held in it, which the current account does not produce. We will however have to carefully monitor planned future spending as the attractive interest rate is dependant on a 95 day notice of withdrawals. 

Thus the overall picture is one of higher income and expenditure following activity growing back to pre-covid levels. Total balances remain healthly following an increased net surplus. 

## Reserves: 

Our reserve policy have been re-structured to match the changing circumstances now that we no longer need a Covid reserve. The unspent Covid reserve of £17,154, which had been split between District and Group support, has been used to: 

A) re-establish the pre- Covid Contingencies Reserve at £12,000, raised from its historic £10,000 level 

B) adjust the depleted Property Reserve back to £20,000. This reserve was originally established at £30,000 but had been halved over recent years by a series of projects - car park resurfacing and the two projects projects approved for Planned Maintenance funding in 2022, now happening this year. Reserves are, of course, there to be used when needed and we still have a substantial reserve, but the original sums were built up over many years of small annual surpluses. The drop of £10,000 in the property reserve over 3 years should be a reminder of the need to keep our annual budgeting at a level which will, on average, produce a small annual surplus that will gradually rebuild reserves to cover longer term future demands David Kerr District Treasurer 

Page 2A 



CROMWELL DISTRICT SCOUT COUNCIL RECEIPTS AND PAYMENTS ANNUAL ACCOUNT SUMMARY FOR THE YEAR END 31ST DECEMBER 2022 

|Total Receipts for the Year<br>Total Payments for the Year<br>Net Surplus / Deficit for the year<br>Cash, Bank and similar funds brought forward<br>Cash, Bank and similar funds carried forward|This Year<br>Total<br>£<br>63,714.51<br>48,024.36<br>15,690.15<br>86,659.09<br>102,349.24|Previous<br>Year<br>Total<br>£<br>42,757.49<br>29,871.21|
|---|---|---|
|||12,886.28<br>73,772.81|
||102,349.24|86,659.09|



The above accounts and accompanying statement(s) of assets and liabilities were approved 

by Trustees on 20th  February 2023 and signed on their behalf by          M wenham Mike Wenham 

Independent Examiners Statement 

I have independently examined  the records and the accounts as set out on pages 3 to 8 and in my opinion the accounts are in accordance with the records produced to me. 

Name Graeme Huttley 

Signed G Huttley Date:-  2nd May 2023 

NOTE   Figures for all 3 Explorer Units, Network, both Active Support Units, Badge Secretary are separate activities but are included in the general fund for audit purposes. 

Page 3 



## CROMWELL DISTRICT SCOUT COUNCIL RECEIPTS FOR THE YEAR END 31ST DECEMBER 2022 

|MEMBERSHIP SUBSCRIPTIONS<br>Less paid to HQ\County\Rebates<br>INVESTMENT INCOME RECEIVED<br>Building Society Interest<br>DONATIONS/GRANTS<br>Donations<br>Grants HDC - Covid 19<br>ACTIVITIES<br>Copley Scouting Centre<br>Beavers<br>Cubs<br>Young Leaders<br>All Sections District Camp<br>International Trips<br>Eurojam<br>Midas, D1 Train, Insurance Excess<br>Cygnet<br>Safety<br>Cromwell Explorer Scout Unit & Network<br>Nulli Secundi Explorer Sea Scout Unit<br>Cromwell Mountain Club ASU<br>Cromwell District Active Support Unit<br>Ramsey Scout group<br>FUND RAISING<br>District<br>St Georges Day<br>OTHER INCOME<br>Gift Aid Rebate<br>Rates Refund HDC - Covid<br>SUNDRY RECEIPTS<br>Phone<br>Badges<br>TOTAL RECEIPTS FOR THE YEAR|This Year<br>Total<br>£<br>35,378.00<br>29,241.00<br>6,137.00<br>0.00<br>0.00<br>0.00<br>0.00<br>13,245.10<br>420.00<br>631.50<br>0.00<br>0.00<br>612.07<br>0.00<br>60.00<br>2,805.46<br>0.00<br>12,987.31<br>2,444.68<br>6,402.62<br>0.00<br>11,507.23<br>51,115.97<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>6,461.54<br>6,461.54<br>63,714.51|Previous<br>Year Total<br>£<br>35,299.50<br>29,358.00|
|---|---|---|
|||5,941.50|
||||
|||2.99|
|||0.00<br>18,708.00|
|||18,708.00|
|||4,295.03<br>0.00<br>554.00<br>0.00<br>0.00<br>215.00<br>0.00<br>0.00<br>1,185.00<br>672.00<br>7,758.83<br>593.22<br>0.00<br>204.50<br>0.00|
|||15,477.58|
|||0.00<br>0.00|
|||0.00|
|||0.00<br>0.00|
|||0.00|
|||0.00<br>2,627.42|
|||2,627.42|
||||
||63,714.51|42,757.49|



Page 4 



CROMWELL DISTRICT SCOUT COUNCIL PAYMENTS FOR THE YEAR END 31ST DECEMBER 2022 

|PREMISES<br>New Equipment / Repairs<br>Cleaning<br>Rates<br>Water & Septic Tank<br>Electricity - Light and Heat<br>Insurance<br>BT - Phone & Internet<br>Fire Extinguishers<br>DONATIONS/GRANTS<br>Donations<br>ACTIVITIES<br>Copley Scouting Centre<br>Planned Maintenance<br>Beavers<br>Cubs<br>Young Leaders<br>All Sections District Camp - Refunds<br>International Trips<br>Safety<br>Midas, D1 Training, Insur excess<br>Cygnet<br>Network<br>Cromwell Explorer Scout Unit & Network<br>Nulli Secundi Explorer Sea Scout Unit<br>Cromwell Mountain Club ASU<br>Cromwell District Active Suport Unit<br>Ramsey Scout Group<br>FUND RAISING EXPENSES<br>District<br>ADMIN/ESTAB EXPENSES<br>TRUSTEE  / DISTRICT EXPENSES<br>OTHER EXPENSES<br>AGM<br>St Georges Day<br>Covid 19 Group Payments<br>PURCHASE OF BADGES<br>SUNDRY PAYMENTS<br>TOTAL PAYMENTS FOR THE YEAR|This Year<br>Total<br>£<br>0.00<br>2,178.64<br>176.64<br>466.85<br>2,121.52<br>1,737.30<br>984.86<br>130.36<br>7,796.17<br>0.00<br>0.00<br>1,283.91<br>2,035.07<br>505.12<br>891.11<br>41.15<br>0.00<br>612.07<br>110.27<br>518.21<br>2,339.96<br>0.00<br>10,322.35<br>2,112.08<br>4,356.83<br>19.00<br>2,444.84<br>27,591.97<br>0.00<br>0.00<br>176.90<br>27.02<br>515.18<br>5,537.00<br>6,079.20<br>6,380.12<br>0.00<br>48,024.36|Previous<br>Year Total<br>£<br>0.00<br>1,646.38<br>90.17<br>104.48<br>375.64<br>1,635.55<br>638.94<br>104.29|
|---|---|---|
|||4,595.45|
|||0.00|
|||0.00|
|||2,186.57<br>7,733.17<br>0.00<br>484.76<br>84.00<br>0.00<br>0.00<br>1,217.12<br>0.00<br>1,614.30<br>390.00<br>6,004.23<br>2,141.02<br>9.00<br>262.15<br>0.00|
|||22,126.32|
|||0.00|
|||0.00|
||||
|||421.27|
|||23.00<br>0.00<br>476.14|
|||499.14|
||||
|||2,229.03|
||||
|||0.00|
||||
||48,024.36|29,871.21|



Page 5 



## CROMWELL DISTRICT SCOUT COUNCIL 

## STATEMENT OF ASSETS AND LIABILITIES AT 31ST DECEMBER 2022 

|MONETARY ASSETS<br>Cash Bank and similar funds<br>Bank Current Account ( s )<br>Bank Deposit Account ( s )<br>Building Society Account ( s )<br>Cash in hand<br>NON-MONETARY ASSETS Assets for Charities own use<br>Badge Secretary's stock<br>Land and Buildings<br>Scouting Equipment, Furniture etc|This Year<br>Total<br>£<br>60,633.75<br>41,714.71<br>0.00<br>0.78<br>102,349.24<br>2,800<br>2,800<br>407,196<br>1,050|Previous<br>Year<br>Total<br>£<br>84,936.20<br>1,713.60<br>0.00<br>9.29|
|---|---|---|
|||86,659.09|
|||3,147.00|
|||3,147.00|
|||407,196.00<br>1,235.00|



Page 6 



CROMWELL DISTRICT SCOUT COUNCIL - OPENING BALANCES 

|1<br>District<br>2<br>CESU<br>3<br>Nulli Secundi Explorers<br>4<br>CMC Active Support<br>5<br>CD Active Support<br>6<br>Badge Secretary<br>7<br>Young Leaders<br>Allocated of District Funds<br>Property Refurbishment Reserve<br>Covid 19 Grant<br>District Camp<br>Planned Maintenance<br>D1 Train, Midas,insur excess<br>Beavers<br>Cubs<br>Scouts<br>International Trip Support<br>Cygnet<br>Ramsey Scout Group<br>Non Allocated Funds|£<br>Opening<br>Balance<br>01.01.2022<br>58,072.08<br>12,702.47<br>2,667.53<br>9,956.09<br>205.36<br>3,055.56<br>0.00<br>86,659.09<br>15,156.44<br>22,690.72<br>2,097.02<br>7,376.85<br>584.00<br>997.10<br>59.34<br>1,020.81<br>1,075.00<br>80.70<br>0.00<br>6,934.10<br>58,072.08|£<br>Closing<br>Balance<br>31.12.2022<br>68,656.46 * see below<br>15,367.43<br>3,000.13<br>12,001.88<br>186.36<br>3,136.98<br>0.00<br>102,349.24<br>32,000.00<br>0.00<br>2,097.02<br>13,341.78<br>125.79<br>911.98<br>-200.27<br>1,020.81<br>1,075.00<br>546.20<br>9,062.39<br>8,675.76<br>68,656.46|
|---|---|---|
||58,072.08|68,656.46|



Page 7 



## CROMWELL DISTRICT SCOUT COUNCIL - CLOSING BALANCES 

|1<br>District<br>2<br>CESU & Network<br>3<br>Nulli Secundi Explorers<br>4<br>CMC ASU<br>5<br>Active Support Unit<br>6<br>Badge Secretary<br>7<br>Young Leaders|£<br>Bank<br>Current<br>Account<br>31-Dec-22<br>28,656.46<br>15,367.43<br>1,790.86<br>12,001.88<br>185.58<br>2,631.54<br>0.00<br>60,633.75|£<br>Bank<br>Deposit<br>Account<br>31-Dec-22<br>40,000.00<br>0.00<br>1,209.27<br>0.00<br>0.00<br>505.44<br>0.00<br>41,714.71|£<br>Building<br>Society<br>Account<br>31-Dec-22<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00|£<br>Cash<br>in<br>Hand<br>31-Dec-22<br>0.00<br>0.00<br>0.00<br>0.00<br>0.78<br>0.00<br>0.00<br>0.78|£<br>Total<br>31-Dec-22<br>68,656.46<br>15,367.43<br>3,000.13<br>12,001.88<br>186.36<br>3,136.98<br>0.00|
|---|---|---|---|---|---|
||60,633.75|41,714.71|0.00|0.78|102,349.24|



Page 8 



CROMWELL EXPLORER, RAMWELL NETWORK SCOUT UNIT ACCOUNTS FOR PERIOD 1ST JANUARY TO 31ST DECEMBER 2022 

|1<br>Subscriptions<br>2<br>Membership<br>3<br>Insurance<br>4<br>Rent<br>5<br>Gift Aid<br>6<br>Activities<br>7<br>Trips Totals<br>8<br>Donations<br>9<br>Badges<br>10<br>Misc<br>11<br>Equipment<br>12<br>Ramwell<br>13<br>Network<br>Total<br>Opening Balance 01.01.2022<br>Receipts<br>Payments<br>Closing Balance 31.12.2022|Receipts<br>2,800.00<br>819.37<br>2,211.00<br>5,194.00<br>592.44<br>462.00<br>0.00<br>778.50<br>130.00<br>12,987.31<br>12,702.47<br>12,987.31<br>-10,322.35<br>15,367.43|Payments<br>1,503.50<br>385.26<br>672.00<br>2,502.26<br>3,837.71<br>581.42<br>183.01<br>212.91<br>334.00<br>110.28|
|---|---|---|
|||10,322.35|
||||
||15,367.43||



Page 9 



NULLI SECUNDI EXPLORER SEA SCOUT UNIT ACCOUNTS FOR THE PERIOD ENDING 31ST DECEMBER 2022 

|1.0<br>Subscriptions<br>2.0<br>Membership<br>3.0<br>Hall Hire<br>4.0<br>Donations<br>5.0<br>Fundraising<br>6.0<br>Activities<br>7.0<br>Camps<br>8.0<br>Uniform/Clothing/Badges<br>9.0<br>Insurance / Registration<br>10.0<br>Equipment<br>11.0<br>Misc<br>12.0<br>Interest (Deposit Account)<br>Opening Balance 01.01.2022<br>Receipts<br>Payments<br>Closing Balance 31.12.2022<br>Current account<br>Deposit Account<br>Overall Balances|Receipts<br>799.00<br>0.00<br>0.00<br>315.00<br>130.00<br>75.06<br>915.00<br>210.00<br>0.00<br>0.00<br>0.00<br>0.62<br>2,444.68<br>2,667.53<br>2,444.68<br>-2,112.08<br>3,000.13<br>2021<br>Open Balance<br>1,458.88<br>1,208.65<br>2,667.53|Payments<br>0.00<br>0.00<br>0.00<br>0.00<br>18.00<br>190.66<br>865.77<br>62.90<br>811.39<br>20.60<br>142.76<br>0.00|
|---|---|---|
|||2,112.08|
|||2022<br>Close Balance<br>1,790.86<br>1,209.27|
||2,667.53|3,000.13|



Page 10 



CMC ACCOUNTS FOR PERIOD 1ST JANUARY TO 31ST JANUARY 2022 

|1.0<br>Trips<br>1.1<br>Coppermines<br>1.2<br>Glenbrook<br>1.3<br>Cornel<br>1.4<br>Trip Refunds<br>1.5<br>Glenbrook 2023<br>1.6<br>MK Big Rock 2023<br>1.7<br>Meggernie 2023<br>2.0<br>Miscellaneous<br>2.1<br>MIDAS<br>2.2<br>FA kits<br>2.3<br>Polo Shirt Sales<br>Opening Balance 01.01.2022<br>Current Account<br>Receipts<br>Payments<br>Closing Balance 31.12.2022<br>Current Account  Barclays|Receipts<br>1,247.76<br>1,130.00<br>1,430.00<br>150.00<br>0.00<br>532.00<br>1,525.00<br>329.86<br>58.00<br>6,402.62<br>9,956.09<br>9,956.09<br>6,402.62<br>-4,356.83<br>12,001.88<br>12,001.88|Payments<br>1,008.91<br>877.66<br>1,048.71<br>60.00<br>152.50<br>0.00<br>420.00<br>566.11<br>32.00<br>190.94|
|---|---|---|
|||4,356.83|
||||
||12,001.88||



Page 11 



CROMWELL DISTRICT ACTIVE SUPPORT UNIT 

## ACCOUNTS FOR PERIOD 1ST JANUARY TO 31ST DECEMBER 2022 

|1.0<br>Receipts<br>1.1<br>Membership Fees<br>1.2<br>Founders Meal<br>1.3<br>Aboretum Visit<br>1.4<br>Boat Trip<br>1.5<br>Donations<br>2.0<br>Payments<br>2.1<br>Founders Meal<br>2.2<br>BBQ<br>2.3<br>Activities Boat Trip<br>2.4<br>Uniform, Scarves, Badges<br>2.5<br>Donation<br>2.7<br>Quiz Expenses<br>3.0<br>Summary<br>3.1<br>Opening Balance 01.01.2022<br>3.2<br>Receipts<br>3.3<br>Payments<br>3.4<br>Closing Balance 31.12.2022<br>Bank<br>Cash in Hand|2022<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>0.00<br>19.00<br>0.00<br>0.00<br>19.00<br>205.36<br>0.00<br>-19.00<br>186.36<br>185.58<br>0.78<br>186.36|2021<br>0.00<br>204.50<br>0.00<br>0.00<br>0.00|
|---|---|---|
|||204.50|
|||204.50<br>36.40<br>0.00<br>0.00<br>0.00<br>0.00|
|||240.90|
||||
||186.36||



Page 12 



BADGE SECRETARY ACCOUNTS 1ST JANUARY TO 31ST DECEMBER 2022 

## 2022 Badge Secretary Accounts Summary 

|Closing Balance 31st Dec 2021<br>Bank Deposit<br>Bank Current<br>Cash in hand<br>Open Balance 1st Jan 2022<br>Receipts:<br>Badge Sales Cash<br>Badge Sales Cheques<br>Badge Sales Direct Payments<br>Premium Account Interest<br>Total<br>Payments<br>Closing Balance 31st Dec 2022<br>Bank Deposit<br>Bank Current<br>Cash in hand<br>Total<br>Debtors C/F 31/12/2022<br>Badges Stock<br>Less old stock written off|504.95<br>2,542.10<br>8.51|
|---|---|
||3,055.56|
||3,055.56<br>183.29<br>33.47<br>6,244.29<br>0.49|
||9,517.10<br>-6,380.12|
||3,136.98|
||505.44<br>2,631.54<br>0.00|
||3,136.98|
||0.00<br>3,527.58<br>-727.12|
||2,800.46|



Page 13