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2021-12-31-accounts

CROMWELL DISTRICT SCOUT COUNCIL

Report & Accounts

for the year ending 31st December 2021

TRUSTEES: Ex- Officio – Appointment

Name

District Chair Mr M Wenham District Commissioner Mrs S Best District Treasurer Mr D Kerr District Explorer Scout Commissioner Mr P Graham District Youth Commissioner Miss C Hitchins

TRUSTEES: Elected

Mrs S McConnachie-Kessel Mrs M Perryman Mr D Stevens Mr O Hucklesby Mr T Best Deputy District

TRUSTEES:Nominated – Appointment

Name

BANKERS: Barclays Bank PLC, Huntingdon Business Centre,The Pavement, St Ives Branch, Huntingdon, Cambs, PE27 4

CUSTODIAN TRUSTEES : The Scout Association Trust Corporation in respect of District Campsite and Headquarters

District Registration Number with the Scout Association : 10713

Charity Registration Number: 1030974

Contact: Mr Michael Wenham, 34, Ashton Close, Needingworth, Huntingdon, Cambs, PE27 4UA

Page 1

4AQ Page 1

Cromwell District Scout Council -Trustees Annual Report for the year ended 31[st] December 2021

2021 saw the appointment of our new District Commissioner Sue Best, not the easiest start for her especially as we were Still in semi lockdown with the task of rebuilding the District Team. However The DC has risen to the task with the help of her Deputy and is now fully immersed in her new role

With the Covid restrictions being lifted by mid way through the year it was a slow process to get back to some sort of normality, however by the year end most groups had either returned or were in the process of returning to f2f although even now we still have a few sections that are not up and running

The annual census taken at the end of January indicated that membership numbers were on the increase and making inroads towards our pre-covid numbers although adult recruitment still remains one of the biggest problems we face

Both the District Commissioner and I attend at least one Group Executive meeting a year, this allows us a better understanding of which groups require support and in which sector

With the advice from county the District has rolled out the use of using ‘official’ scouting email addresses for adult members and the uptake from groups has been favorably received with many up and running now using office 365

Our young leaders continue to be an extremely valuable resource in supporting Beavers, Cubs & Scouts meetings within the District

I am pleased to announce that the District Executive currently has three 18-25 year old members and I understand that this is likely tho increase

Definitely an important move to have more young people involved in the decision making process after all we are a young persons organisation

With scouting not coming out of lockdown restrictions until half way through the year the shortfall on Copley receipts continued and the District were fortunate to receive a further £18.7k from the Governments Local Restrictions Support Grant via the Huntingdon District Council. This grant allowing the District to support groups with their covid costs together with being able to set up a reserve policy that the Treasurer will cover later in his finacial report

Badge sales during the year remained high a clear indication that you cannot keep scouting down even in times of great restrictions

Running the District takes a lot of scouting time and this is provided by 45 members and my thanks go out to them. Yes that number surprised me. When we speak of the District Team we immediately think of commissioners and those working closely with them. However there are a great number of volunteers that are in support. The Secretary’s, the ASU members, the Network members, the Appointments Panel, the Copley Maintenance Crew & site Managers and the Executive Members. It is no wonder that District is so successful

The District is a Trust established under its rules that are common to all Districts, and the Trustees are appointed in accordance with the Policy, Organisation & Rules of the Scout Association and The accounts have been drawn up on the receipts and payments basis that is consistent with the previous year and approved by the Trustees on the 21st February 2022 and signed on their behalf by the District Chair

Financial Report

This summary has been adapted of our 2021 accounts to incorporate a response to questions raised on our reserves, which have become a very significant element of our accounts over the two years since we reviewed our reserves policy.

The 2021 Accounts were still set in the strange circumstances of Covid restrictions and reduced activities in the real world. It was a year of two halves - the first still dominated by Covid restrictions and grants, the second by a gradual return to more normal activity

The overall balances still look healthy with a net surplus in 2021 of nearly £13K, only slightly less than that in 2020. As in 2020 the overall results were abnormal against a typical year, largely due to Covid factors in the first half of the year.

The receipts total (c £42K) is inflated by two elements: - government Covid 19 grant (c £19K, paid through HDC);

Page 2A

Finacial Report Contd

On the payments front (total c £30K) there were substantial calls on planned maintenance, including £6K for resurfacing the car park, and rising expenses for the Copley site as it was increasingly used (c £2K).

Thus the overall picture is one of a increasing income and expenditure following activity growing back towards normal levels in the second half of the year. Total balances remain healthy, largely due to government support from Covid 19 compensation measures.

Turning to Reserves :

The first question received on reserves was ‘What progress have the Trustees made to meet the (Charity) Commission’s policy requirements. Put simply, they were met by producing a policy on what reserves we should hold, how much and what for. We now review the position annually in our report and accounts (as in this one) and monitor the reserve totals in our budget reviews during the year.

Under our reserves policy, adopted in 2020, there were two elements:

Covid 19 Reserves started with nearly £10K from 2020 and gained another £18.7K in 2021, giving a total of £27.5K. During the year we divided this in half with one half allocated for District use and the other to support Groups and Units.

£5.3K of the District element was used to compensate for Covid related losses in 2020. This leaves £8.9K in reserve to cover any future District emergencies. Any post-Covid remainder can revert to the long-establish title of Copley emergency reserve ready for the next problem that emerges, hopefully when we are no longer here to deal with it, as often use to be the case with reserve funds

Just £676 of the Groups and Units half was used to support groups with specific Covid issues. The remaining £13.8K is still available to support Groups and Units with specific problems or to subsidise all groups, for example the District levy for 2022 was not increased for inflation and reduced by 50p per head with losses to the District covered from this fund.

The Property Reserve started with £27.5K and had no additions during 2021. The reserve was depleted during the year by the previously mentioned car park resurfacing (£6K) and £6.4K transfers to the Planned Maintenance allocation for other property projects. The reserve now stands at £13.3K (in May 2022) – less than half of its value of £30K when it was set up in 2020

The last point has been underlined to illustrate our continuing monitoring and to emphasise that we need to budget in future years rto re-build a safe level of reserves

Page 2B

CROMWELL DISTRICT SCOUT COUNCIL RECEIPTS AND PAYMENTS ACCOUNT SUMMARY FOR THE YEAR END 31ST DECEMBER 2021

Total Receipts for the Year
Total Payments for the Year
Net Surplus / Deficit for the year
Cash, Bank and similar funds brought forward
Cash, Bank and similar funds carried forward		 This Year
Total
£
42,757.49
29,871.21
12,886.28
73,772.81
86,659.09		 Previous
Year
Total
£
47,796.74
33,687.84
14,108.90
59,663.91
86,659.09 73,772.81

The above accounts and accompanying statement(s) of assets and liabilities were approved

by Trustees on 21st February 2022 and signed on their behalf by M wenham Mike Wenham

Independent Examiners Statement

I have independently examined the records and the accounts as set out on pages 3 to 8 and in my opinion the accounts are in accordance with the records produced to me.

Name Graeme Huttley

Signed G Huttley Date:- 18th April 2022

NOTE Figures for all 3 Explorer Units, Network, both Active Support Units, Badge Secretary are separate activities but are included in the general fund for audit purposes.

Page 3

CROMWELL DISTRICT SCOUT COUNCIL RECEIPTS FOR THE YEAR END 31ST DECEMBER 2021

MEMBERSHIP SUBSCRIPTIONS
Less paid to HQ\County\Rebates
INVESTMENT INCOME RECEIVED
Building Society Interest
DONATIONS/GRANTS
Donations
Grants HDC - Covid 19
ACTIVITIES
Copley Scouting Centre
Beavers
Cubs
Young Leaders
All Sections District Camp
International Trips
Eurojam
Midas, D1 Train, Insurance Excess
Cygnet
Safety
Cromwell Explorer Scout Unit & Network
Nulli Secundi Explorer Sea Scout Unit
Cromwell Mountain Club ASU
Cromwell District Active Support Unit
FUND RAISING
District
St Georges Day
OTHER INCOME
Gift Aid Rebate
Rates Refund HDC - Covid
SUNDRY RECEIPTS
Phone
Badges
TOTAL RECEIPTS FOR THE YEAR		 This Year
Total
£
35,299.50
29,358.00
5,941.50
2.99
0.00
18,708.00
18,708.00
4,295.03
0.00
554.00
0.00
0.00
215.00
0.00
0.00
1,185.00
672.00
7,758.83
593.22
0.00
204.50
15,477.58
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,627.42
2,627.42
42,757.49		 Previous
Year Total
£
41,328.00
34,009.50
7,318.50
19.92
0.00
10,000.00
10,000.00
1,334.90
0.00
0.00
250.00
9,051.50
0.00
860.00
80.00
450.00
0.00
7,243.74
3,782.44
5,026.00
277.50
28,356.08
0.00
0.00
0.00
0.00
176.64
176.64
52.74
1,872.86
1,925.60
42,757.49 47,796.74

Page 4

CROMWELL DISTRICT SCOUT COUNCIL PAYMENTS FOR THE YEAR END 31ST DECEMBER 2021

PREMISES
New Equipment / Repairs
Cleaning
Rates
Water & Septic Tank
Electricity - Light and Heat
Insurance
BT - Phone & Internet
Fire Extinguishers
DONATIONS/GRANTS
Donations
ACTIVITIES
Copley Scouting Centre
Planned Maintenance
Beavers
Cubs
Young Leaders
All Sections District Camp - Refunds
Eurojam
Safety
Midas, D1 Training, Insur excess
Cygnet
Network
Cromwell Explorer Scout Unit & Network
Nulli Secundi Explorer Sea Scout Unit
Cromwell Mountain Club ASU
Cromwell District Active Suport Unit
FUND RAISING EXPENSES
District
ADMIN/ESTAB EXPENSES
TRUSTEE / DISTRICT EXPENSES
OTHER EXPENSES
AGM
St Georges Day
Covid 19 Costs
PURCHASE OF BADGES
SUNDRY PAYMENTS
TOTAL PAYMENTS FOR THE YEAR		 This Year
Total
£
0.00
1,646.38
90.17
104.48
375.64
1,635.55
638.94
104.29
4,595.45
0.00
0.00
2,186.57
7,733.17
0.00
484.76
84.00
0.00
0.00
1,217.12
0.00
1,614.30
390.00
6,004.23
2,141.02
9.00
262.15
22,126.32
0.00
0.00
421.27
23.00
0.00
476.14
499.14
2,229.03
0.00
29,871.21		 Previous
Year Total
£
0.00
914.30
176.64
109.70
818.80
1,595.95
791.54
105.09
4,512.02
0.00
0.00
1,043.56
3,712.08
0.00
0.00
276.80
9,500.00
0.00
0.00
0.00
50.00
0.00
5,624.67
2,098.49
3,868.17
441.50
26,615.27
0.00
0.00
191.39
0.00
0.00
193.44
193.44
2,175.72
0.00
29,871.21 33,687.84

Page 5

CROMWELL DISTRICT SCOUT COUNCIL

STATEMENT OF ASSETS AND LIABILITIES AT 31ST DECEMBER 2021

MONETARY ASSETS
Cash Bank and similar funds
Bank Current Account ( s )
Bank Deposit Account ( s )
Building Society Account ( s )
Cash in hand
NON-MONETARY ASSETS Assets for Charities own use
Badge Secretary's stock
Land and Buildings
Scouting Equipment, Furniture etc		 This Year
Total
£
84,936.20
1,713.60
0.00
9.29
86,659.09
3,147
3,147
407,196
1,235		 Previous
Year
Total
£
52,120.44
1,713.44
19,874.72
64.21
73,772.81
3,642.00
3,642.00
325,040.00
1,453.00

Page 6

CROMWELL DISTRICT SCOUT COUNCIL - OPENING BALANCES

1
District
2
CESU
3
Nulli Secundi Explorers
4
CMC Active Support
5
CD Active Support
6
Badge Secretary
7
Young Leaders
Allocated of District Funds
Property Refurbishment Reserve
Covid 19 Grant
District Camp
Planned Maintenance
D1 Train, Midas,insur excess
Beavers
Cubs
Scouts
International Trip Support
Cygnet
Non Allocated Funds		 £
Opening
Balance
01.01.2021
45,585.49
10,947.87
4,215.33
9,965.09
241.76
2,657.17
160.10
73,772.81
28,094.94
10,000.00
1,648.52
2,740.02
584.00
997.10
-9.90
1,020.81
0.00
510.00
0.00
45,585.49		 £
Closing
Balance
31.12.2021
58,072.08 * see below
12,702.47
2,667.53
9,956.09
205.36
3,055.56
0.00
86,659.09
15,156.44
22,690.72
2,097.02
7,376.85
584.00
997.10
59.34
1,020.81
1,075.00
80.70
6,934.10
58,072.08
45,585.49 58,072.08

Page 7

CROMWELL DISTRICT SCOUT COUNCIL - CLOSING BALANCES

1
District
2
CESU & Network
3
Nulli Secundi Explorers
4
CMC ASU
5
Active Support Unit
6
Badge Secretary
7
Young Leaders		 £
Bank
Current
Account
31-Dec-21
58,072.08
12,702.47
1,458.88
9,956.09
204.58
2,542.10
0.00
84,936.20		 £
Bank
Deposit
Account
31-Dec-21
0.00
0.00
1,208.65
0.00
0.00
504.95
0.00
1,713.60		 £
Building
Society
Account
31-Dec-21
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00		 £
Cash
in
Hand
31-Dec-21
0.00
0.00
0.00
0.00
0.78
8.51
0.00
9.29		 £
Total
31-Dec-21
58,072.08
12,702.47
2,667.53
9,956.09
205.36
3,055.56
0.00
84,936.20 1,713.60 0.00 9.29 86,659.09

Page 8

CROMWELL EXPLORER, RAMWELL NETWORK SCOUT UNIT ACCOUNTS FOR PERIOD 1ST JANUARY TO 31ST DECEMBER 2021

Receipts Payments

1
Subscriptions
2
Membership
3
Insurance
4
Rent
5
Gift Aid
6
Activities
7
Trips Totals
8
Misc
9
Equipment
10
Ramwell
11
Network
Total
Opening Balance 01.01.2021
Receipts
Payments
Closing Balance 31.12.2021		 3,020.00
324.00
867.97
810.20
750.00
801.66
630.00
555.00
7,758.83
10,947.87
7,758.83
-6,004.23
12,702.47		 1,262.50
636.70
648.00
1,266.67
516.45
716.22
180.86
718.00
58.83
6,004.23
12,702.47

Page 9

NULLI SECUNDI EXPLORER SEA SCOUT UNIT ACCOUNTS FOR THE PERIOD ENDING 31ST DECEMBER 2021

1.0
Subscriptions
2.0
Membership
3.0
Hall Hire
4.0
Donations
5.0
Fundraising
6.0
Activities
7.0
Camps- Zoom
8.0
Uniform/Clothing/Badges
9.0
Insurance / Registration
10.0
Equipment
11.0
Misc
12.0
Interest (Deposit Account)
Opening Balance 01.01.2021
Receipts
Payments
Closing Balance 31.12.2021
Current account
Deposit Account
Overall Balances		 Receipts
196.00
0.00
0.00
167.94
70.21
25.00
0.00
133.00
0.00
0.95
0.00
0.12
593.22
4,215.33
593.22
-2,141.02
2,667.53
2020
Open Balance
3,006.80
1,208.53
4,215.33		 Payments
0.00
0.00
0.00
0.00
0.00
40.70
0.00
681.80
1,014.15
315.78
88.59
0.00
2,141.02
2021
Close Balance
1,458.88
1,208.65
4,215.33 2,667.53

Page 10

CMC ACCOUNTS FOR PERIOD 1ST JANUARY TO 31ST JANUARY 2021

1.0
Trips
1.1
Aviemore
1.2
Coppermines (cancelled trip)
1.3
Scout Association Training Grant
1.4
Trip Refunds
2.0
Miscellaneous
2.1
OSM Fees 2020 & 2021
2.2
Polo Shirt Sales
Opening Balance 01.01.2021
Current Account
Receipts
Payments
Closing Balance 31.12.2021
Current Account Barclays		 Receipts
0.00
9,965.09
9,965.09
0.00
-9.00
9,956.09
9,956.09		 Payments
9.00
9.00
9,956.09

Page 11

CROMWELL DISTRICT ACTIVE SUPPORT UNIT

ACCOUNTS FOR PERIOD 1ST JANUARY TO 31ST DECEMBER 2021

1.0
Receipts
1.1
Membership Fees
1.2
Founders Meal
1.3
Aboretum Visit
1.4
Boat Trip
1.5
Donations
2.0
Payments
2.1
Founders Meal
2.2
BBQ
2.3
Activities Boat Trip
2.4
Uniform, Scarves, Badges
2.5
Donation
2.7
Quiz Expenses
3.0
Summary
3.1
Opening Balance 01.01.2021
3.2
Receipts
3.3
Payments
3.4
Closing Balance 31.12.2021
Bank
Cash in Hand		 2021
0.00
204.50
0.00
0.00
0.00
204.50
204.50
36.40
0.00
0.00
0.00
0.00
240.90
241.76
204.50
-240.90
205.36
204.58
0.78
205.36		 2020
0.00
277.50
0.00
0.00
0.00
277.50
277.50
0.00
0.00
0.00
0.00
0.00
277.50
205.36

Page 12

BADGE SECRETARY ACCOUNTS 1ST JANUARY TO 31ST DECEMBER 2021

2021 Badge Secretary Accounts Summary

Closing Balance 31st Dec 2020
Bank Deposit
Bank Current
Cash in hand
Open Balance 1st Jan 2021
Receipts:
Badge Sales Cash
Badge Sales Cheques
Badge Sales Direct Payments
Premium Account Interest
Total
Payments
Closing Balance 31st Dec 2021
Bank Deposit
Bank Current
Cash in hand
Total
Debtors C/F 31/12/2021
Badges Stock		 504.91
2,126.18
26.08
2,657.17
2,657.17
128.92
205.00
2,293.46
0.04
5,284.59
-2,229.03
3,055.56
504.95
2,542.10
8.51
3,055.56
92.96
3,147.34

Page 13

YOUNG LEADERS YEAR ENDING 31ST DECEMBER 2021

Date Ref Receipts Payment Balance
2021
Opening Balance 1st Jan 2021 160.10
Apr 16 4 YL Belts 60.00 100.10
Aug 14 OSM Subscriptions 24.00 76.10
76.10
Summary
Opening Balance 01.01.2021
Receipts
Payments
Transfer to District Acct 27 Aug
Transfer to District Acct 15 Sep
Closing Balance 31.12.2021
Bank
Cash in Hand
Transfer to District Acct 27 Aug
Transfer to District Acct 15 sep		 0.00
0.00

Page 14