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2023-12-31-accounts

RIVERSIDE PLAYGROUP

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Riverside
Playgroup
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UNAUDITED

TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST ] DECEMBER 2023

RIVERSIDE PLAYGROUP

CONTENTS

Page
Reference and administrative details of the charity, its trustees and advisers. 1
Trustees Report 2-4
Independent Examiners Report 5
Statement of Financial Activities
 6
Balance Sheet
 7
Notes to the Financial Statements 8-11

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

Trustees and Management Committee

Trustees Paul Gutherson (Chairperson)

Management Committee Rachel Gutherson (Secretary) Tricia Reeson (Treasurer) Jane Lewis Kerry Daff Samantha Wherry

Charity Registered Number

1030937

Principal Office Riverside Playgroup North Holme Road Louth LN11 0HG

Independent Examiner

Steve Gladwin 14 Andrews Close Louth Lincolnshire LN11 0BP

1

TRUSTEE’S REPORT FOR THE YEAR ENDED 31[ST] DECEMBER 2023

The trustees submit their annual report and the financial statements of Riverside Playgroup (the charity) for the year ended 31st December 2023. The Trustees confirm that the annual report and the financial statements comply with the requirements of the Charities Act 2011, the requirements of the charity's governing document and the Charities SORP (FRS102)

Structure, governance and management Constitution

The charity is constituted under a constitution dated 1993 and is a registered charity.

Method of appointment or election of Trustees

The strategic management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of Trust deed.

Organisational Structure and decision making

The day-to-day management of the charity is delegated to the Playgroup management team, who report to the management committee.

Risk Management

The management committee has undertaken a risk assessment of all activities organised by the Playgroup in furtherance of its objectives and of the Playgroup facilities and this is reviewed on an annual basis.

Policies and objectives

The charity is constituted under a constitution dated 1993 and is a registered charity no 1030937.

The playgroup aims to provide a service for the local community by providing a happy and relaxed environment for children of any culture and/or ability to learn through play. Children are encouraged by example and teaching to care for and respect not only themselves but also others and their environment.

The playgroup aims to:

The playgroup actively promotes creativity and imaginative play and equality of opportunity for everyone. Children are encouraged to feel part of their community by having visitors and visits to local facilities and places of interest in the town.

The playgroup maintains a working partnership with parents as this is recognised as being of major value and importance in the education of children. We also encourage each individual child to progress towards the Early Learning Goals as set out by the DfE.

The Trustees, voluntary management committee and parents, together with the staff, undertake fundraising activities as required.

Achievements and performance

The playgroup is fully subscribed; however, we continue to see challenges in relation to children’s development and also in irregular attendance of registered children that we believe to be related to the difficulties of the Covid years.

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We continue with our trips, utilising local amenities including hiring beach huts at Mablethorpe and to Tattershall Farm. We also took part in community events like the Christmas Tree Festival at St James Church. We believe these are valuable experiences for the children and their parents.

The management team continues to work well together and has implemented a number of changes to the setting. Despite the challenges the playgroup has fulfilled its aims and expectations in providing high quality care and education for pre-school children from the local area.

We did not carry out fundraising events given the continued cost of living pressures on our families this year. As usual we sent out Christmas presents to all our children and at the beginning of Autumn we sent out road safety packs including reflective snapbands and zipper tags.

We believe it is important to involve family members in activities and have continued with 'stay and play' sessions, parents’ evenings and Graduation events.

We have purchased new learning resources/equipment and we continue to provide a high quality experience for the families using our services. We regularly review our fee level, aiming to be the lowest in the area – ensuring that affordable, high-quality provision is available to families in Louth.

Reserves policy

The reserves policy is designed to set aside designated funds to ensure that we can properly mitigate specific risks, namely, the legal liability to return the site to its original condition at the end of our lease term (£10,000), one term’s operating costs if funding was removed (£30,000) and to ensure that we could meet any financial responsibilities should we be forced to close and make staff redundant (£20,000).

Even with these designated funds we remain in a healthy financial position but have yet again benefited from peppercorn rent. We continue to plan for this arrangement to end.

Future developments

Continuing to provide high quality support for children and families remains our priority and we are closely monitoring demand and potential for future development. We urgently need to recruit additional Trustees and to review our legal structure.

Trustees' responsibilities

The Trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations. Charity law requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have elected to prepare the financial statements in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and the Charities SORP (FRS102). The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to

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ensure that the financial statements comply with the Charities Act 2011 and Charities SORP (FRS102). They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the Trustees on and signed on its behalf by:

Paul Gutherson

4

INDEPENDENT EXAMINERS REPORT FOR THE YEAR ENDED 31[ST] DECEMBER 2023

INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

Report to the trustees/members for the year ended 31[st] December 2023 on the accounts set out on pages 6 to 11.

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The charity’s trustees are responsible for the preparation of the accounts, and they consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to :

BASIS OF INDEPENDENT EXAMINER’S STATEMENT

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the next statement.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no matter has come to my attention:

(1)which gives me reasonable cause to believe that in any material respect the requirements :

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Dated: Steve Gladwin 14 Andrews Close Louth Lincs LN11 0BP

5

STATEMENT OF FINANCIAL ACTIVITIES ( incorporating income and expenditure account) FOR THE YEAR ENDED 31[ST] DECEMBER 2023

**Restricted ** Unrestricted Total Total
Funds Funds Funds Funds
2023 2023 2023 2022
£ £ £ £
INCOMING RESOURCES Note
Incoming resources from
generated funds:
Grants and funding 1 18,436 107,478 125,914 114,862
Incoming resources from
charitable activities 2 7,682
7,682		 10,496
Activities for generating funds
(fund raising) - -
-
TOTAL INCOMING RESOURCES 18,436 115,160 133,596 125,358
RESOURCES EXPENDED
Costs of generating funds
Cost of fund-raising - - -
Charitable activities 3 18,233 118,716 136,949 128,500
______ _ _ _
TOTAL RESOURCES EXPENDED 18,233 118,716 136,949 128,500
_____ ______ ______ ______
NET INCOME (DEFECIT)
FOR THE YEAR 4 203 (3,556) (3,353) (3,142)
_____ ______ ______ ______
NET MOVEMENT IN FUNDS
FOR THE YEAR 203 (3,556) (3,353) (3,142)
_____ ______ ______ ______
TOTAL FUNDS AT 1ST JAN 2023 9,931 80,406 90,337 93,479
_____ ______ ______ ______
TOTAL FUNDS AT 31ST DEC 2023 10,134 76,850 86,984 90,337
_____ ______ ______ ______

The statement of Financial Activities includes all gains and losses recognised in the year The notes on pages 8 to 11 form part of these financial statements.

6

BALANCE SHEET AS AT 31[ST] DECEMBER 2023

2023 2022
Note
£		 £
FIXED ASSETS
Tangible fixed assets 5 - -
CURRENT ASSETS
Cash at bank and in hand 87,453 90,718
Debtors 6 - -
CURRENT LIABILITIES
Creditors - PAYE 7 469 381
_ _
TOTAL ASSETS LESS CURRENT LIABILITIES 86,984 90,337
______ ______
CHARITY FUNDS 8
Unrestricted funds 76,850 80,406
Restricted Funds 10,134 9,931
______ ______
TOTAL FUNDS 86,984 90,337
______ ______

These financial statements were approved by the Trustees on and signed on their behalf by

Paul Gutherson

Trustee

The notes on pages 8 to 11 form part of these financial statements.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

ACCOUNTING POLICIES

Basis of preparation of financial statements

The financial statements have been prepared under the historical cost convention and in accordance in accordance with the Statement of Recommended Practice (SORP) FRS102.

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Incoming resources

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Resources expended

All expenditure is accounted for on an income & expenditure basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources.

Tangible fixed assets and depreciation

All assets, or groupings of assets, costing more than £1,000 are capitalised. Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases: Equipment - 25% straight line.

1 - Grants & Funding 2023 2022
£ £
2 Yr Old Funding 24,094 49,265
Early Years Funding 83,384 46,782
______ _
Unrestricted Funding 107,478 96,047
______ _
Pupil Premium 8,348 10,957
Deprivation Supplement 6,144 4,798
Specific Child Funding 3,944 3,060
_ _
Restricted Funding 18,436 18,815
_ _
Total 125,914 114,862
______ ______

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

2 – Incoming resources from charitable activities
2023 2022
£ £
Fees Received 7,682 10,496
Charitable Donations - -
______ _
7,682 10,496
______ _
3 – Charitable Activities
Unrestricted Funds 2023 2022
£ £
Wages & Personnel Costs 97,956 94,040
Social Security Costs - -
Workplace Pension Costs 1,991 1,746
Rent & Rates 369 645
Equipment, Stationery & Consumables 3,076 4,620
Premises costs, Health & Safety 13,751 7,913
Trips & Xmas 192 372
Legal & Professional 0 60
Independent Examination Fee 300 300
Insurance 1,081 979
Depreciation of Equipment - -
__ _
118,716 110,675
__ _
Restricted Funds
Pupil Premium Expenditure 7,327 10,395
Deprivation Expenditure 6,962 5,163
Specific Child Expenditure 3,944 2,267
______ ______
18,233 17,825
_ _
Total Charitable Activities 136,949 128,500
_ ______
Average staff headcount 8 8

None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity. No trustee expenses have been incurred. No employees received employee benefits of more than £60,000.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

4 – Net Income for the Year
This is stated after charging
2023 2022
£ £
Depreciation of tangible fixed assets:
Owned by the charity - -
_____ _____
5 – Tangible Fixed Assets
Equipment
£
Cost at 31st December 2022 30,032
Additions for year -
Depreciation at 1st January 2023 30,032
Charge for year -
_
At 31st December 2023 -
______
Net Book Value
At 31st December 2022 -
_____
At 31st December 2023 -
_____
6 - Debtors
2023 2022
£ £
Due from HMRC - -

10

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] DECEMBER 2023

7 - Creditors
2023 2022
£ £
Amounts falling due within one year 469 381
Amounts falling due after one year - -
8 – Summary Of Funds
Restricted Unrestricted Total
£ £ £
General Fund Brought Forward 9,931 80,406 90,337
Incoming Resources 18,436 115,160 133,596
Resources Expended 18,233 118,716 136,949
_ ____ ______
Carried Forward 10,134 76,850
86,984
_ ____ ______

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