Stanwick Pre-School Playgroup
Trustees Financial Report For The Year ending 31[st] August 2025
Purpose:
The principle purpose of Stanwick Pre-School is to provide affordable, quality care to enhance the development and education of children under statutory school age. The pre-school is funded through government grants which is received for the funded child places, fees income and fundraising activities.
Review of the Year:
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Changes of Pre-school Manager in January 2025 following resignation of Manager in place at 1[st] September 2024.
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Resignation of Business Manager December 2024
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New Chair person and Treasurer from the AGM October 2024. Both are volunteer roles and therefore unpaid.
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Tasks undertaken by the Business Manager shared between the Pre-school manager, the Chair person and Treasurer, meaning that it has not been necessary to employ a Business Manager. This has reduced our costs.
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Continued strong relationships with community, in particular Village Hall and Parish Council.
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The Treasurer has secured grants from North Northants Council for £1568.00 that has been used for new toys and equipment and £200.00 from Stanwick Parish Council to replace the Pre-school Managers laptop
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A £400.00 donation from Stanwick 10K Race Group has been used to replace tablets that are essential for staff to undertake their role.
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We received £1896.96 following the closure of Wilby Pre-school. Part of this money has been used to replace the Deputy Managers laptop and to purchase a cooker for staff to use in setting with children to prepare food. The remainder of the Wilby funds has been ring fenced to ensure it is used to specific purposes and is shown separately in the accounts,
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Fundraising year raising has been less profitable as focus has been on restructuring the management of Preschool. However, new avenues of fundraising have been initiated such as Easy Giving, Your School Lottery, My School Art and most recently pupil uniform, that is voluntary and has a small profit element for Preschool. These funding streams are in addition to our find raising at village events such as the Christmas fayre and The Ducky Daffs Day.
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Minimum wage increases in April 2025.
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The provision of service charge to £1 per session was maintained
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Overall, it has been a very positive year for Stanwick Pre-school and we have finished the academic year in a much stronger position than we started the year.
Income:
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Total Income for the year was £147602.64
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£116498.97 was received as part of funded places and Early Years Allowance funded by central government.
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Fees and charges to parents for sessions amounted to £25369.00 This figure is expected to be reduce in the current academic year as more children will qualify for funded places.
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We raised £1217.49 in general fundraising, £1818 in grants, £1896.96 from the closure of Wilby Pre-school and £400.00 in donations
Expenditure:
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Our total expenditure for the year was £137550.66
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Staff renumeration, including pension costs and employers National Insurance £113742.00.
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Rent of the village hall £14,822.60
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We had other overheads listed in our accounts that totalled £1369.01
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We had running costs of £3826.11, a breakdown is in the accounts. These are the costs that the voluntary ‘provision of service charge’ contributes towards
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Expenditure against grants and donations has been provided above and is specified in the accounts
Overall, we have ended the year with a surplus of £10051.98, compared to a deficit of £4799. 00 at the end of the previous academic year.
This has been achieved by restructuring the management of Pre-school together with actively seeking grants to enhance our setting and cutting costs where possible.
As a committee and management team, we will continue in this academic year to reduce unnecessary costs and secure inward investment in the form of grants so that we can continue to provide excellent child care and early years education.
Statement of Accounts
- Closing Balance on 31st August 2025
Current Acct 459 30849.56 Savings Acct 769 22435.83 Savings Acct 469 522.50 53807.89
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Reserves, held in Savings Account ending 769 are necessary in order to cover any unforeseen emergencies. It is Stanwick Pre-School’s policy to maintain a level of reserves which is equal to at least 25% of the annual expenditure. Reserves are not something we can secure grants for, these can only be increased through local fundraising or donations. An achievable target would be an increase of £3000.00 for this financial year.
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Total of £522.50 in fundraising pot for 2024/25. This has not been added to other than interest received. The unspent Wilby monies will be transferred to this account so that it can attract interest and to prevent it being spent on day to day running costs.
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The accounts will be independently examined and signed off by a qualified accountant and uploaded to the Charity Commission website.
Stanwick Pre-School Playgroup Receipts and Payments Account For year end 31st August 2025
| 2025 | 2024 | |||
|---|---|---|---|---|
| Income | ||||
| Fees for funded hours | 116498.97 | 97381.00 | ||
| Fees for non | funded hours | 25369.60 | 22303.00 | |
| Registration | fees | 75.00 | 0.00 | |
| Miscelleanous receipts | 0.37 | 69.00 | ||
| Fundraising receipts | 1217.49 | 3048.00 | ||
| Donations | 400.00 | 300.00 | ||
| Grants | 1818.00 | 0.00 | ||
| Wilby Pre-School | Donation | 1896.96 | 0.00 | |
| Interest receivable | 326.25 | 306.00 | ||
| 147602.64 | 123407.00 | |||
| Expenditure | ||||
| Staff remuneration costs | 113742.00 | 103373 | ||
| Payroll fees | 1650.00 | 2100 | ||
| Overheads | ||||
| Village Hall rent | 14822.60 | 14664 | ||
| Annual Insurance | 829.51 | 861 | ||
| Tapestry | 178.20 | 593 | ||
| Noodle Now (Training) | 192.00 | |||
| Other training | 6.00 | 95 | ||
| Ofsted Annual fee | 35.00 | |||
| Phone contract | 66.00 | |||
| Website | 1.77 | 0 | ||
| Running costs | ||||
| Snacks & Sundries etc | 1136.28 | 1229 | ||
| Activities & materials | 547.56 | 2849 | ||
| IT, Printer & ink | 342.75 | 135 | ||
| NNC Waste sacks | 173.40 | |||
| Fundraising costs | 333.79 | |||
| Staff Uniform | 381.24 | 285 | ||
| Other costs | 817.56 | 2022 | ||
| Expenditure | against grants & | |||
| donations | ||||
| Donation Expenditure | 399.96 | 0 | ||
| Grant Expenditure | 1543.25 | 0 | ||
| Wilby Expenditure | 351.79 | 0 | ||
| Total Expenditure | 137550.66 | 128206 | ||
| Surplus/Deficit | 10051.98 | -4799 |
Note to these accounts: the overall totals to the 2023-24 Accounts reflects the audited accounts Accounts for 2024-25 have been presented in more detail to improve clarity and the cost headings do not match the previous years accounts fully.
Independènt Examiner's Report to the Trustees of Stanwick Preschool Forthe year ended 2024-25 Responsibilities and Basis of Report As the charity's trustees. you are iesponsible for the preparation of the accounts in accordance with the Charities Act 20118nd the Charity Commission's regulations. I have examined the accounts ofthe charity for the year ended 2024-25 as required under section 145 of the Charities Act 2011. My examination was carried out in accordance with the directions given bythe Charitycommission underthatAct ICC321. The examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide au the evidence that would be required in an audit and consequently I do not express an audit opinion on the accounts. Independent Examiner's Statement In the course of my examination. no matter has come to my attention: l. Which gives me reasonable cause to believe that. in any material respect, the requirements: to keep accountinE records in accordance with section 130 of the Charities Act 201 I: and to prepare accountswhich accordwiththe accountingrecords and comply with the accounting requirements of the Act have not been met: or 2. Towhich. in my opinion. attention should be drawn in ordertoenable a proper understandingofthe accountsto be reached. Lydla Wilkie 48Stanwick Road. Raunds NN96DG 0210112026