2025-03-31-accounts - Friends Of The Hailey Day Centre

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THE HAILEY CENTRE

REPORT FOR THE YEAR 2024/25

Objects and Powers

The Trust is established for the benefit of older people in the Parish of Sawbridgeworth with the object of improving their quality of life.

This past year has seen slight fluctuations regarding attendance at certain events mostly due to health issues for some of our clients and sadly also deaths and changes by way of some going into long stay accommodation. However, the programme of events is gradually returning to the previous schedule with one or two additional activities. The following numbers are for the whole year.

The staff served a total of 4,201 delicious, nutritious and tasty meals during the year pleasingly up again on last year. In addition to the Monday, Wednesday and Friday formal lunches the Thursday café style meal introduced last year, is continuing to be well patronised by our visitors. Unfortunately, the Saturday morning service is still only open on the first Saturday in the month due to staff availability.
Weekly activities include – Chair Yoga 2 sessions on Tuesdays, Bingo, Whist, Quiz, Pilates, Sawbridgeworth Ladies group, U3A groups (one singing, and two gardening). The Chiropodist attends every Friday with all sessions fully booked.
We are delighted to report that a new dance group will be starting in March. A gentle activities group combined with the use of a chair to get people up and moving. The person running the group (Sue) will run through dance routines and exercise patterns to help with mobility and wellbeing. This dance session is being run on a trial basis to assess the uptake by our users
Monthly activities include - The Hearing Aid volunteer who attends once a month and provides a much-appreciated service. Another new activity is the Knit and Natter session.
The Bereavement café is held every first and third Tuesday in the month and we continue to support them with free hall hire.
External users include - Slimming World, Pilates, Sawbridgeworth History Society, Town Twinning, a Scrabble Club, technology support and U3A for a monthly first Friday meeting.

In last year’s report I referred to the Trustee’s decision to upgrade the Centre by a full refurbishment of the interior for which we had to have planning permission from East Herts Council. This was finally granted in February of this year. The overall cost of this project has increased substantially, and the Trustees having examined all aspects of the proposal to ensure that every element of the refurbishment was essential have reluctantly downsized the project while still giving the Centre a more modern appearance. The Trustees had hoped to carry out the refurbishment during the summer months but in view of the hefty increase in costs it appears to be unlikely we will achieve completion before the colder weather arrives. However,

in relation to our planned refurbishment project, we have been successful in obtaining grants from several providers.

Garfield Weston Foundation have already given us £20,000 towards the project. Barnard Sunley Foundation have agreed to grant us £10,000 upon signing of a builder’s contract and Wolfson Foundation £60,000 upon presentation of a paid invoice from the chosen builder. We’ve also been granted £60,572 from East Herts District Council under section 106 funding which becomes payable upon submission and acceptance of their application form.

The Trustees are committed to upgrading the Centre for the benefit of older people and are determined to raise the necessary funds to enable the upgrade to proceed while recognising it might take longer than previously anticipated.

The serving Trustees are:

Councillors - Mr. Eric Buckmaster ) Mr. Salvatore Pagdades ) four year terms until May 2026 Mr. Steve Smith )

Community – Mrs. Angela Alder – Chairman ) three year term until May 2027 Mr. Colin Gill – Hon. Treasurer ) three year term until May 2027 Mr. Ross Leary ) resigned April 2024 Mr. Rob Robinson ) three year term until May 2027

Honorary Minute Secretary Ms. Nickie Hancock

The Trustees were very sorry to receive the resignation of Mr. Ross Leary and wish to record in this Report our grateful thanks for his very considerable contribution to the work of the Charity.

We currently have two vacancies on the Board of Trustees and would be pleased to hear from anyone who would like to serve on the Hailey Centre Board. The role of Trustee is firstly to have an interest in older people’s wellbeing and ensuring that a range of activities are provided to improve their quality and enjoyment of life. The Board meets four times a year and more frequently if required. At the present time the Trustees are engaged in a challenging and exciting project to refurbish the Centre for the benefit of our older residents. If this might be of interest to you, please contact the Chairman, Mrs. Angela Alder or the Manager, Ms. Kerry Reynolds for further information.

The Trustees are very grateful to the Town Council for the grant towards the cost of utilities and to Hertfordshire County Council Social Services for its grant towards staffing costs. We are pleased to report our continued good relationship with Town Council Officers which has enabled the Centre to utilise the Council Chamber for some fund-raising events.

The Trustees gratefully acknowledge the generous donations during the year from relatives, friends and local businesses which help to keep our running costs down and continues to keep the Centre a welcoming, attractive and vibrant place to visit for the older people of Sawbridgeworth. Trustees are very fortunate in having an excellent Honorary Treasurer who keeps a tight control on expenditure.

We are blessed with an enthusiastic Manager who has developed a well-honed and happy team due to her excellent leadership qualities. Our employees have the option to join the pension scheme if they wish and Trustees are grateful for the expertise of our Hon., Treasurer, Mr. Colin Gill, who has ensured we are legally compliant with a properly validated Pension Scheme for Centre employees.

Trustees wish to acknowledge with grateful thanks the valuable contribution of the volunteers who give so much help and support to the Centre. The Trustees would also wish to place on record thanks to the staff and especially to the Centre Manager who has provided a welcoming smile and a listening ear during these past few difficult years. It is also my very real pleasure to place on record my thanks to my fellow Trustees for their support and input throughout the year. Their individual contributions are too many to itemise here but very much appreciated by staff, users and myself as Chairman.

In conclusion, I wish formally to record my sincere and grateful thanks to our Manager Kerry who has given her all to the Centre and our users. This has been particularly comforting to me, as Chairman, due to my many hospital admissions throughout this year. To know our clients would be well looked after by Kerry helped reduce my stress levels. I would also like to thank all the Trustees for their invaluable contributions to the successful running of the Hailey Centre.

Let’s hope 2025/26 brings good fortune to everyone associated with the Centre and a successful refurbishment for the benefit of our older people of Sawbridgeworth

Angela Alder Chairman of the Board of Trustees June 2025

Friends of The Hailey Day Centre

Registered Charity No : 1030820

Balance Sheet as at 31 March 2025

31 March 2025 £ £ 20,000 92,842 -4,796 75,911 95,911 1,995 15,000 188 60,398 10,000 415 50 95,911	31 March 2025 £ £ 20,000 92,842 -4,796 75,911 95,911 1,995 15,000 188 60,398 10,000 415 50 95,911	31 March 2024 £ 0 88,046
	1,995 15,000 188 60,398 10,000 415 50
95,911		88,046

95,911		88,046

Receipts & Payments Account for the 12 months to 31 March 2025

12 Mths to 31/03/25 Note £ Receipts *Events* Outings 0 Various other activities 31,587 Transport provided 0 31,587 *Fund Raising* Grants and Contracts 4 20,312 Hiring out Day Centre 8,565 Donations 5 2,277 Lottery 1,404 Other fund raising activities 495 33,053 *Financial* Interest 3,511 Miscellaenous 0 3,511 Total Receipts 68,151 Payments *Events* Various other activities 9,194 Transport provided 0 Lottery 540 9,734 *Support* Admin staff salaries 8 47,980 Staff training 0 Repairs and Maintenance 5,055 Equipment rental and supplies 1,662 Utilities and insurance 7 8,912 Miscellaeneous 6,943 70,552 *Equipment* 6 0 Total Payments 80,286 Excess of Receipts over Payments for the period -12,135 Approved by the Trustees on and signed by	12 Mths to 31/03/24 £ 120 31,138 0
	31,258
	21,850 7,573 2,994 2,007 608
	35,032
	2,865 0
	2,865

	69,155
	11,172 0 1,050
	12,222
	46,778 110 3,349 728 6,892 3,872
	61,729

	0

	73,951

	-4,796

Chairperson

2025 2024 £ £

1 Basis of Accounting

1.1 The accounts are prepared on a receipts and payments basis.

2 Restricted Reserve

Garfield Weston Foundation grant towards the refurbishment of the Centre 20,000 0

3 Net Assets

There are no assets other than the cash funds shown on the Receipts and Payments Account

4 Contracts Herts County Council Adult Care Services restricted funds & Grants in partnership with Herts Community Foundation Herts County Council Coronation Grant Herts County Council Christmas Grant Sawbridgeworth Town Council	19,312 19,890 0 460 0 500 1,000 1,000
	20,312 21,850

We have been awareded grants from Wolfson Foundation of £60,000 & Bernard Sunley Foundation of £10,000 towards the refurbishment of the Centre. These will be paid after a building contract has been signed and work undertaken.

5 Donations Angela & Ron Alder's Wedding Anniversary Donations Chris Catlin Funeral Donations Masonic Lodges Wright & Co Estate Agents Keith Chapman King William PH Donations Sundry Donations 6 Equipment 7 Utilities, insurance and licences Electricity Gas Water Telephone Insurance & Licences 8 Staff salaries and expenses Inland Revenue tax bill Salaries, pensions and expenses 9 Income earned carried over to following year Income earned carried over from previous year	1,050 0 555 0 250 500 0 650 0 500 0 515 422 829
	2,277 2,994
	0 0 0 0
	0 0
	1,439 1,536 3,141 2,073 958 799 750 702 2,624 1,782
	8,912 6,892
	6,153 5,250 41,827 41,528
	47,980 46,778
	0 0 0 1,700

Independent Examiner's Report to the Trustees of the Friends of the Hailey Day Centre (Registered Charity No 1030820) This report on the accounts of the Friends of the Hailey Day Centre (‘the charity’) for the year ended 31% March 2025, which comprise the attached Receipts and Payments Account, Balance Sheet and related notes. This report is made solely to the Trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that | might state to the charity's Trustees those matters | am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, | do not accept or assume responsibility to anyone other than the charity and the charity’s Trustees for my examination work.

Respective responsibilities of Trustees and Examiner

As the charity's Trustees you are responsible for the preparation of the accounts; you consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

¢ examine the accounts (under Section 145 of the Charities Act): ¢ to follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and
¢ to state whether particular matters have come to my attention.

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. That examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements e to keep accounting records in accordance with Section 130 of the Charities Act; and e to prepare accounts which accord with the accounting records and comply with the requirements of the Act

e have not been met: or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. pret BS ler D LA Sheppard BA (Hons), FCA 21 Avenue Road Bishop's Stortford Hertfordshire CM23 5NT 10" July 2025