## **THE HAILEY CENTRE** ## **REPORT FOR THE YEAR 2022/2023** ## Objects and Powers ## **The Trust is established for the benefit of older people in the Parish of Sawbridgeworth with the object of improving their quality of life.** This past year has been another rather difficult one in as much as numbers returning after the restrictions imposed by the pandemic plus the rising cost of food has made our users more cautious about coming out again. However, on the bright side we have returned to our normal programme of events and activities as follows: The following numbers are for the whole year. - The Centre served a total of 3,565 delicious, nutritious and tasty meals during the year which includes special events i.e. Christmas and other celebrations. This service is highly valued by our users and while we had to increase the cost per meal during the year all those recipients felt it was good value for money. Saturday mornings are still popular with an average of 25-30 people per morning. - Weekly activities included - Chair based Yoga and general fitness sessions attracted 958 users; Bingo 1,151, this is still a popular activity and keeps participants mentally alert listening to the Caller and counting numbers. Whist 158; Tea mornings Monday and Friday 10-12 per morning. - Monthly activities covered – Shopping bus 66; Cinema 74; Quiz 300; Chiropodist 480; by booked appointments. This is a much valued service for our users. We are also grateful to the Hertfordshire Hearing Aid Charity which provides a Hearing Aid professional to help users with problems with their hearing aid devices. This is not a booked service but managed by Hailey Centre staff on a first come first served basis. People using this service are invited to give a voluntary contribution to the Hearing Aid charity. The Bereavement Café is held fortnightly and was part funded via County Cllr. Eric Buckmaster’s Locality budget and again this is a much appreciated service. We are also extremely fortunate in having a professional and colourful monthly Newsletter produced by Mr. Ted Noakes, a long serving Trustee which is a great vehicle for publicising our outreach to the community. - External users include – Slimming World; Pilates; Sawbridgeworth History Society; Sawbridgeworth Trust, AGM’s for Rowney Gardens and Pishiobury Park groups. U3A Gardening Group and U3A Singing Group. Both these groups meet in the daytime and are open to our users to attend. U3A also hold a monthly Leaders’ group meeting at the Centre. The Hailey Centre Report 2022/23 Page 1 The Trustees are looking at exciting plans to refurbish the Centre and to upgrade our current offer to users and hirers going forward. So watch this space! The Board met on four occasions during the period covered by this report and has dealt with matters relating to the efficient running of the Centre including reviewing all our policies with professional input from Mr. Ross Leary. We also routinely review our financial management arrangements, staffing and rates of pay. The serving Trustees are: Councillors – Mrs. Angela Alder – Chairman) Mr. John Burmicz ) four year terms until May 2023 Mr. Greg Rattey ) Resigned January 2023 Community – Mr. Eric Buckmaster ) Mr. Colin Gill – Honorary Treasurer ) Mr. Ted Noakes ) three year terms until 2024 Mr. Adrian Robinson ) Mrs. Debbie Dyball ) During this year we were delighted to welcome Debbie Dyball as a new Trustee and Nickie Hancock as Honorary Secretary. We were sorry to receive the resignation of Mr. Rattey but thank him for his service and contribution while Sawbridgeworth Mayor. The Board is grateful to the Town Council for the grant towards the cost of utilities and to Hertfordshire County Council Social Services for its grant towards staffing costs. The Board gratefully acknowledges the very generous donations during the year from relatives and friends who expressly remember the Centre often through collections made at Funerals and Thanksgiving for the lives of loved ones. Contributions from all sources of financial support are much appreciated and help to keep the running costs down and continue to keep the Centre a welcoming, attractive and vibrant place to visit for the older people of Sawbridgeworth. Two years ago the Board took the decision that major fund raising events should be held on the back of town centre activities. Unfortunately, it was felt by the Manager and volunteers that as all activities are located around Fair Green and the Memorial Hall there was little point to opening the Centre for a fund raising event during this May Day holiday. The Board is very aware of the pressure on local authorities and makes every effort to control expenses as well as raise funds for the benefit of the users of the Centre. The Board is fortunate in having an excellent Honorary Treasurer who keeps a tight control on expenditure. I am pleased to report our continued good relationship with Sawbridgeworth Town Council officers which has in the recent past enabled the Centre to utilise the Council Chamber for some fund raising events. The Hailey Centre Report 2022/23 Page 2 On the staff side there have been some changes of the catering staff with the Assistant Cook moving to become head Cook and a new Assistant recruited. We are blessed with a really enthusiastic Manager who has developed a well-honed and happy team due to her excellent leadership qualities. Our employees have the option to join the pension scheme if they wish and the Board is grateful for the expertise of our Honorary Treasurer, Mr. Colin Gill, who has ensured that we are legally compliant with a properly validated Pension Scheme for Centre employees. The Board wishes to acknowledge with grateful thanks the valuable contribution of the volunteers who give so much help and support to the Centre. The Board would also wish to place on record their thanks to the staff and especially to the Centre Manager who has provided a welcoming smile and a listening ear to our visitors and users during this particularly difficult period when we have been open for business. It is also my very real pleasure to place on record my thanks to my fellow Trustees for their support and input throughout the year. Their individual contributions are too many to itemise here but very much appreciated by staff, users and myself as Chairman. Thank you Angela Alder Chairman of the Board of Trustees March 2023 The Hailey Centre Report 2022/23 Page 3 ## **Friends of The Hailey Day Centre** ## **Registered Charity No : 1030820** ## **Balance Sheet as at 31 March 2023** |**Note**
General Reserve
Brought Forward
Net Surplus / (Deficit)
Carried Forward
Represented By:-
**Current Assets**
2 & 8
Cash at bank and in hand
Barclays Current Account
Barclays Reserve
Barclays Savings Account
United Trust Reserve Account
Cheques / Cash not yet banked
Petty Cash Float|**£**
95,996
-3,154|**31 March**
**2023**
**£**
|**£**
84,373
11,623|**31 March**
**2022**
**£**| |---|---|---|---|---| ||71
15,000
4
77,717
0
50||7,136
15,000
8,374
64,830
606
50|| |||92,842||95,996| |||||| |||92,842||95,996| ## **Receipts & Payments Account for the 12 months to 31 March 2023** |**Note**
**Receipts**
**_Events_**
Outings
Various other activities
Transport provided
**_Fund Raising_**
Grants and Contracts
3
Hiring out Day Centre
Donations
4
Lottery
Other fund raising activities
**_Financial_**
Interest
Miscellaenous
**Total Receipts**
**Payments**
**_Events_**
Various other activities
Transport provided
Lottery
**_Support_**
Admin staff salaries
7
Staff training
Repairs and Maintenance
Equipment rental and supplies
Utilities and insurance
6
Miscellaeneous
**_Equipment_**
5
**Total Payments**
**Excess of Receipts over Payments for the period**
Approved by the Trustees on and signed by
Chair Person|**12 Mths to**
**31/03/23**
**£**
0
28,457
739
**29,196**
18,877
7,001
7,970
1,524
842
**36,214**
907
0
**907**
**66,317**
8,901
530
560
**9,991**
44,507
488
3,475
2,426
5,704
1,673
**58,273**
**1,207**
**69,471**
**-3,154**|**12 Mths to**
**31/03/22**
**£**
0
27,187
368| |---|---|---| |||**27,555**| |||31,360
5,204
10,338
1,765
435| |||**49,102**| |||365
0| |||**365**| |||| |||**77,022**| |||8,571
152
775| |||**9,498**| |||46,855
23
2,728
1,667
4,599
29| |||**55,901**| |||| |||**0**| |||| |||**65,399**| |||| |||**11,623**| |||| **2023 2022 £ £** ## 1 **Basis of Accounting** - 1.1 The accounts are prepared on a receipts and payments basis. - 2 **Net Assets** There are no assets other than the cash funds shown on the Receipts and Payments Account |3
**Contracts**
Herts County Council Adult Care Services restricted funds
**Grants**
in partnership with Herts Community Foundation
Herts County Council Jubilee Grant
Herts County Council Defibrillator Grant
Herts County Council Staff Grant
Herts County Council Bereavement Grant
East Herts District Council Covid related Grants
HMRC Corona Job Retention Scheme
Sawbridgeworth Town Council
4
**Donations**
Ms Nina Mitchell/Fringe
Barratt Developments
Mrs E Griffiths - Defibrillator
Other Donations - Defibrillator
King William PH Donations - Defibrillator
Mayor's Charity
The Grand Charity - Mason Lodge
KTC News Donations
Masonic Lodge Cheshunt
St Michael's Lodge
Other Masonic Lodges
Legacy from Dorothy Smith
Wright & Co Estate Agents
Dorothy Blackaby Collection
Sundry Donations
5
**Equipment**
Bingo Machine
Defibrillator
6
**Utilities, insurance and licences**
Electricity
Gas
Water
Telephone
Insurance & Licences
7
**Staff salaries and expenses**
Inland Revenue tax bill
Salaries, pensions and expenses
8
Income earned carried over to following year
Income earned carried over from previous year|17,000
16,408
300
0
250
0
327
0
0
323
0
8,000
0
5,629
1,000
1,000| |---|---| ||18,877
31,360| ||769
0
1,000
0
500
0
1,383
0
570
400
1,484
0
500
0
0
250
0
500
0
1,000
0
500
0
5,000
0
700
0
500
1,764
1,488| ||7,970
10,338| ||157
0
1,050
0| ||1,207
0| ||1,344
1,018
1,173
1,138
1,003
499
632
578
1,552
1,366| ||5,704
4,599| ||4,398
5,034
40,109
41,821| ||44,507
46,855| ||1,700
0
0
2,570| Independent Examinerfs Report to the Trustees of the Frfends of the Halley Day Centre (Registered Charity No 1030820) This report t￿ the accounts of the Fr*fKls of the Halley Day Centre fthe thanty,) for the y•ar ended 31* March 2023, which comprise the attathed Receipts and Payments Acc<)unt, Balance Sheet and related notes. This report is made solety to the Trustees in accor(lance th SectK)n 145 of the char￿e$ Act 2011. My work has been undertaken so that I might state to the charty's Trustees those matter31 am rnquired to state to them in an Independent Examinerfs reFort and no other purpose. To the fullest extent permrtted by law. I do not accept or assume responslbilty to anyone other than the chanty and the charity's Trustees for nyy examinatK>n wcAk. RMp•th• mpon•lbllltlos of Tnrnte￿ and Examln•r As tt)e chanty's Tnjstees you are re¥¥Jw'ble ts Ihe WeP￿tjc￿) of the &(x)unts: you C￿sKI that an audrt is not required ft>r year under secbon 144 of the Chan￿S Act 2011 (the Charrtm Act) and that an independent examinatK)n ￿ needed. It is my responsibilty to.. • examine the aCC￿nts (under SectK)n 145 of the Charities Act).. • to follow the procedu￿ laid down in the General Direthons gNen ty the Charity Commissioners (under Section 145(5>(b) of the Chariknes Act). and • to state whether partKular matters have coma to my attentK)n. Bath of Ind•pond•nt Examln•rf8 r•port My eXam￿alK)n was camed out in xccKdance ¥￿th the General DiroctKTh given ty the Chwty CommissK￿8rs. That eXaMina￿n indthles a revi￿ of the accounting r￿rdS kept by the thanty and a conVans￿ of the xcounts wrth Ihose reccxds. It also includes consKlering any unusual items CK dtscknsures in the accounts ar￿ seeking explanatsons from you as Trustees conceming any such matters. The Pr￿edureS undertaken do not provKle all the evKlen¢e Il￿t W￿ld be required in an audc and consequentty no opinion is given as to whether the accounts present a 'true and fairf vbew arKI the rewl is limited to those matters set out in tho Ind•p•nd•nt Examln•f• stat•m• In C(￿n￿tsn nyrf eXan7nati￿, no matter has CLThry to nry att•ntion: 1. whth gives rn roa80nabbe cause to bel*ve that in any ff•terng1 res￿ ￿ rtyuirenwnts to keep xcounting records in accothn(x wrth YAclion 130 of the charl￿ Act; arm to prepare xcounts whth xajrd wth the recuds and compty with the rwurernents of the kt not been n* c 2. to ￿lCh, in ry oplnlon, attenticm should be drawn in Nder to th￿blO a proper undwstandry of the accounts to be roaGhed. DLASh pard BA (Hon•), FCA 21 Avonue Road Bl•hop'• Stortford H•rtfordshir• CM23 5NT 5th Juty 2023