THE HAILEY CENTRE
REPORT FOR THE YEAR 2020/2021
Objects and Powers
The Trust is established for the benefit of older people in the Parish of Sawbridgeworth with the object of improving their quality of life.
As was predicted in my report for last year the impact of Covid 19 has had a huge impact on our activities and hence income for this last financial year. This year, the Centre has only been open for 13 weeks out of the total of 52. During this limited period of opening the Centre was only providing meals on 3 days a week and that was with limited numbers due to social distancing legislation. Every day we opened for meals was run at a loss but the view was taken by the Board, in consultation with the Manager and Hon. Treasurer, that even running at a loss, the benefit to our users on those days fully justified being open for our most vulnerable users. The Manager organised the arrangements to ensure that those most in need were catered for on a rotational basis to ensure fairness in distribution across the needy spectrum of vulnerable people.
The plans we had for the past year are still there and in the course of time we will enable them to be implemented. The Centre Manager had great ideas, one being a Summer Ball, all sadly brought to naught due to the Covic pandemic. The other ambition of the Trustees is to raise funds to extend the Centre in order to create two separate areas to accommodate more activities. However, these plans while delayed for the time being will eventually be realised due to the enthusiasm and hard work of the Centre Manager and the determination of the Board to further improve the facilities of the Centre for the benefit of the older people the Centre serves. The other major impact on the Centre as a consequence of the pandemic has been our income stream. However, we have received heartening support from local organisations and we are particularly delighted that the Town Mayor has chosen the Centre as one of his two charities he will be supporting throughout his mayoral year.
The Board met on three occasions during the period covered by this report and has dealt with matters relating to the efficient running of the Centre including reviewing the health and safety policy, financial management arrangements, staffing and safeguarding issues and rates of pay. The Management Committee has not met due to the pandemic as the membership is mostly composed of users, many of whom are in the shielded category group plus 3 Trustees. The Board is hopeful that the Management Committee will be reconstituted and enabled to meet once further relaxation of Covid measures have been eased.
The serving Trustees are:
The Hailey Centre Report 2020/21
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Councillors – Mrs. Angela Alder - Chairman ) Mr. John Burmicz ) four year terms until May 2023 Mrs. Pat Coysten )
Community – Mr. Eric Buckmaster ) Mr. Colin Gill – Honorary Treasurer ) Mr. Ted Noakes ) three year terms until Mr. Greg Rattey ) May 2021 Mr. Adrian Robinson )
The Board is grateful to the Town Council for the grant towards the cost of utilities and to Hertfordshire County Council Social Services for its grant towards staffing costs including the additional Covid related grant and the allocation of furlough monies from Government to pay staff during the closure periods..
The Board gratefully acknowledges the very generous donations during the year from relatives and friends who expressly remember the Centre often through collections made at Funerals and Thanksgiving for the lives of loved ones. Contributions from all sources of financial support are much appreciated and help to keep the running costs down and continue to keep the Centre a welcoming, attractive and vibrant place to visit for the older people of Sawbridgeworth. The Board is very aware of the pressure on local authorities and makes every effort to control expenses as well as raise funds for the benefit of the users of the Centre. The Board is fortunate in having an excellent Honorary Treasurer who keeps a tight control on expenditure.
I am pleased to report our continued good relationship with Sawbridgeworth Town Council officers which has in the recent past enabled the Centre to utilise the Council Chamber for some fund raising events. We look forward to renewing this arrangement once the pandemic has faded from our memory.
So many of our previous activities have had to be put on hold this year including our Annual Questionnaire of Users, the “Thank you lunch” for volunteers, Outings, Quizzes, Cinema afternoons, Bingo, Visiting speakers, Whist and Musical afternoon etc. We have also been forced to suspend our seven Exercise classes, Hearing Aid and Chiropody Services.
Healthwise had continued providing a specialist service for people with dementia until the Lockdown in March. This is of invaluable assistance to so many families with relatives suffering from early/moderate forms of dementia to mild memory loss. The establishment of this much needed service highlighted the inadequacies of the current building as in providing this facility and the exercise sessions has necessitated closing the hall for casual morning coffee visitors. We anticipate the Dementia sessions to restart in the autumn.
The Board had agreed that major fund raising events should be run on the back of town centre activities i.e. the May Fayre and big Christmas Lights switch on. Unfortunately these events have also been put on hold until Covid restrictions are eased.
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On the staff side there has only been minor changes in timing for some of the catering staff but we have been blessed with a really enthusiastic Manager and excellent catering staff who have developed into a well-honed and happy team due to the leadership qualities of the Manager. Our employees have the option to join the pension scheme if they wish and the Board is grateful for the expertise of our Honorary Treasurer, Mr. Colin Gill, who has ensured that we are legally compliant with a properly validated Pension Scheme for Centre employees. Unfortunately, due to the pandemic we have had to make one member of staff redundant due to lack of activity.
The Board wishes to acknowledge with grateful thanks the valuable contribution of the volunteers who have in the past given so much help and support to the Centre. The Board would also wish to place on record their thanks to the staff and especially to the Centre Manager who has provided a welcoming smile and a listening ear to our visitors and users during this particularly difficult year when we have been open for business. It is also my very real pleasure to place on record my thanks to my fellow Trustees for their support and input through this awful year we have all endured.
Thank you
Angela Alder Chairman of the Board of Trustees July 2021
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| Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | |
|---|---|---|---|---|---|---|---|---|---|
| Registered Charity No : 1030820 | |||||||||
| Balance Sheet as at 31 March 2021 | |||||||||
| 31 March 2021 |
31 March 2020 |
||||||||
| Note | £ | £ | £ | £ | |||||
| General Reserve | |||||||||
| BroughtForward | 70,444 | 73,925 | |||||||
| Net Surplus /(Deficit) | 13,929 | -3,481 | |||||||
| Carried Forward | 84,373 | 70,444 | |||||||
| RepresentedBy:- | |||||||||
| Current Assets | 2& 8 | ||||||||
| Cashat bankandin hand | |||||||||
| Barclays CurrentAccount | 15,910 | 1,145 | |||||||
| BarclaysReserve | 15,000 | 15,000 | |||||||
| Barclays SavingsAccount | 18,371 | 359 | |||||||
| UnitedTrustDepositAccount | 0 | 0 | |||||||
| UnitedTrustReserveAccount | 34,468 | 53,794 | |||||||
| Cheques/Cash not yet banked | 574 | 96 | |||||||
| Petty Cash Float | 50 | 50 | |||||||
| 84,373 | 70,444 | ||||||||
| Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | |
|---|---|---|---|---|---|---|---|---|---|---|
| Registered Charity No : 1030820 | ||||||||||
| Receipts & Payments Account for the 12 months to 31 March 2021 | ||||||||||
| 12 Mths to 31/03/21 |
12 Mths to 31/03/20 |
|||||||||
| Note | £ | £ | ||||||||
| Receipts | Events | |||||||||
| Outings | 0 | 3,228 | ||||||||
| Various other activities | 5,636 | 38,153 | ||||||||
| Transportprovided | 0 | 667 | ||||||||
| 5,636 | 42,048 | |||||||||
| Fund Raising | ||||||||||
| Grants and Contracts | 3 | 72,325 | 17,011 | |||||||
| Hiringout DayCentre | 483 | 8,390 | ||||||||
| Donations | 4 | 3,590 | 9,588 | |||||||
| Lottery | 1,428 | 4,258 | ||||||||
| Other fund raisingactivities | 0 | 0 | ||||||||
| 77,826 | 39,247 | |||||||||
| Financial | ||||||||||
| Interest | 686 | 804 | ||||||||
| Miscellaenous | 0 | 0 | ||||||||
| 686 | 804 | |||||||||
| Total Receipts | 84,148 | 82,099 | ||||||||
| Payments | Events | |||||||||
| Outings | 394 | 1,734 | ||||||||
| Various other activities | 1,814 | 14,938 | ||||||||
| Transportprovided | 126 | 1,300 | ||||||||
| Lottery | 588 | 2,978 | ||||||||
| 2,922 | 20,950 | |||||||||
| Support | ||||||||||
| Admin staff salaries | 7 | 47,850 | 48,096 | |||||||
| Staff training | 24 | 45 | ||||||||
| Repairs and Maintenance | 1,884 | 3,599 | ||||||||
| Equipment rental and supplies | 6,174 | 7,000 | ||||||||
| Utilities and insurance | 6 | 4,189 | 5,309 | |||||||
| Miscellaeneous | 56 | 252 | ||||||||
| Donations | 106 | 0 | ||||||||
| 60,283 | 64,301 | |||||||||
| Equipment | 5 | 7,014 | 329 | |||||||
| Total Payments | 70,219 | 85,580 | ||||||||
| Excess of Receipts over Payments for theperiod | 13,929 | -3,481 | ||||||||
| Approved bythe Trustees on and signed by | ||||||||||
| Chair Person | ||||||||||
| Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | Friends of The Hailey Day Centre | |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Registered Charity No : 1030820 | |||||||||||
| Notes to the Accounts for theyear ended 31 March 2021 | |||||||||||
| 2021 | 2020 | ||||||||||
| £ | £ | ||||||||||
| 1 | Basis of Accounting | ||||||||||
| 1.1 | The accounts areprepared on a receipts andpayments basis. | ||||||||||
| 2 | Net Assets | ||||||||||
| There are no assets other than the cash funds show n on the Receipts and Payments Account | |||||||||||
| 3 | Contracts | Herts CountyCouncil Adult Care Services | 16,011 | 16,011 | |||||||
| Grants | Herts CountyCouncil Infection Control | 8,250 | 0 | ||||||||
| East Herts District Council Covid related Grants | 20,241 | 0 | |||||||||
| HMRC Corona Job Rention Scheme | 27,823 | 0 | |||||||||
| Saw bridgew orth Tow n Council | 0 | 1,000 | |||||||||
| 72,325 | 17,011 | ||||||||||
| 4 | Donations | ||||||||||
| KTC New s Donations | 300 | 0 | |||||||||
| Camera Club Donation | 365 | 0 | |||||||||
| East Herts Border Lodge Donations | 800 | 0 | |||||||||
| Monte Salmeron Donation | 524 | 0 | |||||||||
| KingWilliam PH Donation | 1,000 | 0 | |||||||||
| Legacyfrom PeggyKnight | 0 | 4,843 | |||||||||
| BettyNorthropDonation | 0 | 1,000 | |||||||||
| Stortford Lodge Donation | 0 | 1,003 | |||||||||
| The Old Bell Donation | 0 | 1,030 | |||||||||
| SundryDonations | 601 | 1,712 | |||||||||
| 3,590 | 9,588 | ||||||||||
| 5 | Equipment | ||||||||||
| Xerox Altalink C8030 Photocopier | 7,014 | 329 | |||||||||
| 7,014 | 329 | ||||||||||
| 6 | Utilities, insurance and licences | ||||||||||
| Electricity | 588 | 1,347 | |||||||||
| Gas | 907 | 948 | |||||||||
| Water | 412 | 706 | |||||||||
| Telephone | 600 | 570 | |||||||||
| Insurance & Licences | 1,682 | 1,738 | |||||||||
| 4,189 | 5,309 | ||||||||||
| 7 | Staff salaries and expenses | ||||||||||
| Inland Revenue tax bill | 4,051 | 3,623 | |||||||||
| Salaries, pensions and expenses | 43,799 | 44,473 | |||||||||
| 47,850 | 48,096 | ||||||||||
| 8 | Income earned carried over to follow ing year | 2,570 | 0 | ||||||||
| Expenditure incurred carried over frompreviousyear | 0 | 0 | |||||||||
| Expenditure incurred carried over to follow ing year | 0 | 0 | |||||||||
Independent Examiner's Report to the Trustees of the Friends of the Halley Day Centre (Registered Charity No 1030820) This report on the accounts of the Friends of the Halley Day Centre ('the charity,) for the year ended 31st March 2021, which comprise the attached Receipts and Payments Account, Balance Sheet and related notes. This report is made solely to the Trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's Trustees those matters l am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees for my examination work. Respective responsibilities of Trustees and Examiner As the charity's Trustees you are responsible for the preparation of the accounts" you consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: + examine the accounts (under Section 145 of the Charities Act); + to follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act). and • to state whether particular matters have come to my attention. Basis of Independent Examinerfs report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. That examination includes a review of the accounting records kept by the charity and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent Examinerfs statement In connection with my examination, no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the requirements of the Act have not been met. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. D L A Sheppard BA (Hons), FCA 21 Avenue Road Bishop's Stortford Hertfordshire CM23 5NT 5th July 2021