**Trustees' Annual Report for the period**
Period start date Period end date 1 Sept 2022 **To** 31 Aug 2023
**From**
## Section A Reference and administration details
**Charity name** Heath Barn Pre-School
**Other names charity is known by**
|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|
|1 Katie Chandler|Chairperson|To 5.10.22|Parents|
|2 Sam Ward|Treasurer|To 5.10.22|Parents|
|3 Lauren Suffling|Secretary|To 5.10.22|Parents|
|4 Sarah Milczarek|Chairperson|From 5.10.22|Parents|
|5 Rebecca Simpkins|Secretary|From 5.10.22|Parents|
|6 Katie Webb|Treasurer|From 5.10.22|Parents|
|7||||
|8||||
|9||||
|10||||
|11||||
|12||||
|13||||
|14||||
|15||||
|16||||
|17||||
|18||||
|19||||
|20
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Association How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by parents
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To provide quality pre-school provision to 2-4 year olds.
**Summary of the objects of the charity set out in its governing document**
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Heath Barn Pre School is registered with Ofsted and is a member of the Pre School Learning Alliance. It is a community group and owned by the parents/carers of the children who attend. The committee is responsible for fundraising and assisting with the running of the group. To ensure that the running of the pre school is an enjoyable and stress free experience, extra help and ideas from other parents are vital.
Our aim is to provide a secure and caring environment in **Summary of the main** which children can learn through play and develop **activities undertaken for the** confidence and independence. Our staff are committed to **public benefit in relation to these objects (include within** caring for children and providing an environment in which **this section the statutory** they can thrive. **declaration that trustees have had regard to the guidance** During each session there will be ample opportunity for the **issued by the Charity** children to participate in many different arts and craft **Commission on public** activities, construction play, creative play, books, water, sand **benefit)**
During each session there will be ample opportunity for the children to participate in many different arts and craft activities, construction play, creative play, books, water, sand and outdoor games. These and other activities will help with each child’s personal and social development, with their language and literacy skills and also encourage an early understanding of maths. Details of the activities and themes will be on display on the notice board and door; these will all link to the areas of learning and development that form part of the Early Years Foundation Stage.
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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## Section D Achievements and erformance p
**Summary of the main achievements of the charity during the year**
Heath Barn Preschool continues to provide Early Years education for both funded and non-funded 2-4 year olds from Heath and Reach and surrounding areas. We continue to maintain a steady number of children at Heath Barn. Usually each September this number drops as the local schools all have a September intake. In September 22 we were running at 62% capacity and by Summer 23 this was 98% as children became eligible for Nursery Education Funding.
We are registered for 2 year olds, giving priority to all funded childrenparticularly 2 year old disadvantaged children, and accept all types of childcare vouchers currently used by parents. We offer Tax Free Childcare and 30 Hours extended hours funding and are fully inclusive to SEND families.
We are prepared for the changes to Nursery Education Funding that are proposed for the next year and are looking into options for ensuring we accommodate our local families.
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
We know that numbers drop each September due to children leaving for school and over the last 10 years many new settings have opened in Leighton Buzzard taking some of our children with them. We have reserves sufficient to keep our valued staff employed across a few terms that may have a lower intake.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|Sarah Milczarek|Katie Webb|
|---|---|---|
||Sarah Milczarek|Katie Webb|
||
Chairperson 22/23|Treasurer 22/23|
||19.6.24||
||19.6.24||
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Heath Barn Pre-School Income Expenditure Report 2022/2023
|**Bank Reconciliation 2022/2023**|||
|---|---|---|
||||
|**Closing balance asperprevious statement**|**£91,000.36**||
||||
|Receipts|-£102,244.99||
|Payments|£104,970.67||
||||
|**Closing Balance@ 31/08/2023**|**£93,726.04**||
||||
|**Income & Expenditure Report**||**Year 2022/23**|
||||
|**Income**|||
|Fee Income|||
|Fees- funded children||£66,218.91|
|Fees- non funded children||£22,041.50|
|Other fees income received||£9,489.91|
|||£97,750.32|
|Other Income|||
|Milk||£460.51|
|Other Income||£2,438.80|
|ActivityIncome||£459.00|
|Uniform Income||£314.00|
||||
|Fundraising Income|||
||||
|Photos||£197.00|
|Other Fundraising||£3,351.04|
||||
|**Total Income**||**£104,970.67**|
||||
|**Expenditure**|||
||||
||||
|Staff costs|||
|Wages||-£72,252.80|
|HM Revenue & Customs-(Employer's & Employees -Tax & NI)||-£2,388.50|
|||-£74,641.30|
||||
|Other Staff costs(inc employers and Employees Pensions)||-£11,171.64|
||||
||||
|Equipment & Expendables|||
|Childrens Activities Expenses||-£884.75|
|Playware equipment and consumables||-£6,295.42|
||||
|Admin Costs|||
|Rent||-£4,744.84|
|Phone||-£491.56|
|Insurance||-£958.03|
|Uniform Expense||-£384.00|
|Sundries||-£2,673.45|
||||
|**Total Expenses**||**-£102,244.99**|
||||
|**Surplus /(Deficit) for the year**||**£2,725.68**|
Independent examinerfs report on the
accounts
Section A
Independent Examtner's Report
Report to the trusteesl
members of
HEATH BARN PRE SCHOOL
On accounts for the year
ended
31 AUGUST 2023
Charity no
(rfany)
1030817
Set out on pages
Respectlve The chantys trustees are responsible for the preparation of the accounts.
rosponsibilities of The charty's trustees consider that an audit is not required for this year
trustees and oxaminèr under section 144 of the Charitbes knt 2011 (tt* Chartses Act) arKI that an
independent examinatbon is needed.
It is my responsibilty to..
examine the accounts under sertion 145 of the Charities Ad,
to follow the procedures laid down in the general D1ctionS given by the
Charity Commission (under section 145{5)(bl of the Charities Act. and
to state whether particular matters have come to my attentbon.
Basis of independent My examination was carried out in accordance with general Directions given
examinerf$ statement by the Charity Commission. An examination includes a review of the
accounting re¢ords kept by the chartty and a Comparison of the accounts
presented wth those records. It also indudes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees conceming any suth matters. The proc&Jures undertaken do not
provide all the eviden that would be required in an audrt. and
consequently no opinion is given as to whether the accounts present a Irue
and fair, view and the report is limited to those matters set out in the
statement below.
Independent In connection wrth my examinats'on, no matter has come to my attention
examinerfs ststement lother than that disdosed below ')
1. which giveR mp. rp.asonable cause to believe that in, any material respect,
the requirements:
to keep accounting records in aca)rdance with section 130 of the
Charities Act.. and
to prepare accounts whith accord with the accounting records and
comply with the accounting requirements of the CharÈties A
have not been met.. or
2. to which, in my opinion. attention should be dra in order to enable a
proper understsnding of the accounts to be reached.
ddete the in th8 brackets rfthey do not apply.
Slgned:
Dats:
Name:
Relevant professional
NAAT
ioiioll i)
IER
May 24
Givo here brief details of
any items that the
examiner wishes to
disclose.
IER
May 24