2022-08-31-accounts - Heath Barn Pre-School

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Period start date Period end date 1 Sept 2021 To 31 Aug 2022

From

Trustees' Annual Report for the period

Section A Reference and administration details

Charity name

Heath Barn Pre-School

Other names charity is known by

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
1 Katie Chandler	Chairperson	From 29.9.21	Parents
2 Sam Ward	Treasurer	From 29.9.21	Parents
3 Lauren Suffling	Secretary	From 29.9.21	Parents
4 Suzanne Clarke	Chairperson	To 29.9.21	Parents
5 Lisa Luff	Treasurer	To 29.9.21	Parents
6 Sara Reeve	Secretary	To 29.9.21	Parents
7
8
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10
11
12
13
14
15
16
17
18
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20 ~~==~~	~~==~~	~~==~~	~~==~~

TAR

May 23

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution) How the charity is constituted

Constitution

Association

(eg. trust, association, company)

Trustee selection methods

Elected by parents

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To provide quality pre-school provision to 2-4 year olds.

Summary of the objects of the charity set out in its governing document

TAR

May 23

Heath Barn Pre School is registered with Ofsted and is a member of the Pre School Learning Alliance. It is a community group and owned by the parents/carers of the children who attend. The committee is responsible for fundraising and assisting with the running of the group. To ensure that the running of the pre school is an enjoyable and stress free experience, extra help and ideas from other parents are vital.

Our aim is to provide a secure and caring environment in Summary of the main which children can learn through play and develop activities undertaken for the confidence and independence. Our staff are committed to public benefit in relation to these objects (include within caring for children and providing an environment in which this section the statutory they can thrive. declaration that trustees have had regard to the guidance During each session there will be ample opportunity for the issued by the Charity children to participate in many different arts and craft Commission on public activities, construction play, creative play, books, water, sand benefit)

During each session there will be ample opportunity for the children to participate in many different arts and craft activities, construction play, creative play, books, water, sand and outdoor games. These and other activities will help with each child’s personal and social development, with their language and literacy skills and also encourage an early understanding of maths. Details of the activities and themes will be on display on the notice board and door; these will all link to the areas of learning and development that form part of the Early Years Foundation Stage.

Additional details of objectives and activities (Optional information)

TAR

May 23

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

May 23

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

Having secured enough funding from St Leonards Lower School and Bedfordshire County Council, a new purpose built building was erected in the grounds of St Leonards Lower School.

Once built there was a huge project to kit out and move the existing preschool in to it.

We took on many more children, opened double the hours and took on more staff.

We continue to maintain a steady number of children at Heath Barn. Usually each September this number drops as the local schools all have a September intake. We are consistently full by the Easter Term each year.

We are registered for 2 year olds, giving priority to all funded children, and accept all types of childcare vouchers currently used by parents. We offer Tax Free Childcare and 30 Hours extended hours funding wherever possible.

TAR

May 23

Section E Financial review

Brief statement of the charity’s policy on reserves

We know that numbers drop each Sept due to children leaving for school and over the last 10 years many new settings have opened in Leighton Buzzard taking some of our children with them.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

For part of this financial year Covid restrictions have affected our income and expenditure. We managed to refund children not attending whilst we were only partially open and kept staff on.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Katie Chandler	Samantha Ward
	Katie Chandler	Samantha Ward
	Chairperson 21/22	Treasurer 21/22
	26.5.23
	26.5.23

TAR

May 23

Heath Barn Pre-School Income Expenditure Report 2021/2022

Bank Reconciliation 2021/2022

Closing balance asperprevious statement	£87,243.83

Receipts	-£98,752.08
Payments	£102,508.61

Closing Balance@ 31/08/2022	£91,000.36

Income & Expenditure Report		Year 2021/22

Income
Fee Income
Fees- funded children		£72,017.52
Fees- non funded children		£21,503.10
Other fees income received		£2,067.00
		£95,587.62
Other Income
Milk		£434.65
Furlough		£1,399.61
Other Income		£2,918.59
ActivityIncome		£430.00
Uniform Income		£390.50

Fundraising Income

Tempest Photos		£0.00
Other Fundraising		£1,347.64

Total Income		£102,508.61

Expenditure


Staff costs
Wages		-£73,732.84
HM Revenue & Customs-(Employer's & Employees -Tax & NI)		-£2,526.89
		-£76,259.73

Other Staff costs(inc employers and Employees Pensions)		-£11,388.41

Fundraising Expenses
Milk & Snack		-£420.05
Childrens Activities Expenses		-£1,284.03

Playware Costs
Landscaping		£0.00
Consumables(inc on expenses)		-£1,566.03
Playware Equipment		-£3,007.91

Admin Costs
Rent		-£2,547.91
Phone		-£427.23
Insurance		-£894.28
Uniform Expense		-£135.00
Sundries		-£821.50

Total Expenses		-£98,752.08

Surplus /(Deficit) for theyear		£3,756.53	£0.00

Independent examiner's report on the accounts Section A Independent Examiner’s Report ~~ae~~ Report to the trustees/ Charity Name HEATH BARN PRE SCHOOL members of ~~fF~~ On accounts for the year 31 AUGUST 2022 Charity no 1030817 ended (if any) ~~eeee eee~~ Set out on pages 1 (remember to include the page numbers of additional sheets) ~~Pp~~ Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and

consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent In connection with my examination, no matter has come to my attention examiner's statement (other than that disclosed below *)

which gives me reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.

Signed:[Ann Hannigan ] Date: 11.7.23 ~~a~~ Name: ANN HANNIGAN ~~Cn~~ Relevant professional FCCA (Fellow of Chartered Certified Accountants) ~~CO~~

IER May 23

qualification(s) or body (if any):

Address: 1 Thomas St, Heath and Reach, Leighton Buzzard, Beds. LU70AN

Section B Disclosure

Only complete if the examiner needs to highlight material problems.

IER May 23

Give here brief details of any items that the examiner wishes to disclose .

IER

May 23