DUNELM GROVE PRESCHOOL
ANNUAL GENERAL MEETING Tuesday 21 March 2023 9.30am
Present: Tanya McCarthy-Borg (Chair), Sharon (Manager) Monica and Olha (parents) Natalie (parent and committee)
Apologies: Esther (parent), Justine (parent), Kylie and Sophie (committee)
Chair report
Chair welcomed the parents and gave the respective apologies from parents and committee
Chair explained that Preschool is run by the manager (Sharon) but is overall supported by the committee.
The preschool is OFSTED registered so they tell us about ratios etc; we are affiliated to the Early Years alliance who create the policies and guide us in Early Years directives; our funding for the children (their 15 hours entitlement etc) comes from Lambeth; we are a charity and are registered under the charity commission, which helps us to obtain grants etc.
The minutes of the last AGM were agreed and then Chair gave a report since May 2022 to date.
Firstly thank you for everyone support over the past year, especially when the preschool had to close in February due to covid. We had been open throughout the pandemic and successfully had managed to avoid it for the whole 2+ years, but it caught up with staff.
June 2022 we celebrated the Queens Platinum jubilee by making crowns and having a special party lunch.
July we had Sports day which was well attended by the parents and was a lot of fun, including the parent race. We also had planned a trip to crystal palace park, but due to national extreme heat we decided to call this off to safeguard the children and adults. Our children graduated at the end of year party on last day of summer term, a sad time for staff but also happy to see them progress and ready to take their next steps in life. September we closed for the day of the Queens funeral, a sad day.
October we taught Black History month as well as the staff attending training sessions online November we covered fireworks and safety, and celebrated Children in need by dressing up. December we had Christmas jumper day and children had a little party at the end of term. February we were struck with covid and unfortunately were not even able to pull in the support from the committee as their children were ill too.
This term (Spring term) we have had world book day and red nose day, sadly these coincided with teacher strikes therefore children off with their siblings, or illness so there have been very few children dressing up.
We are planning easter egg hunts next week and looking at plans for summer term 2023
Treasurer report
April 2021 – March 2022 In: £86,254 Out: £81, 875
Committee
The committee largely fundraises for the preschool, arranges trips and events, steps in in extreme cases (this was a contingency if ever it had been needed in the pandemic, but luckily was never needed) and generally support the preschool.
The Chair meets with the manager to review policies, funding, any safeguarding issues, any managerial issues.
Due to children leaving and therefore committee members going, and other commitments of members we welcome new members to help support the children, staff and preschool.
Voting/Election of officers
In accordance with the pre-school constitution, the committee was dissolved and voting then took place for chair, treasurer, secretary and committee members
| Positon | nominee | proposer | seconder |
|---|---|---|---|
| Chair | Tanya McCarthy-Borg | Sharon | Olha |
| Treasurer | Linda Williams | Tanya | Sharon |
| Secretary | Natalie Wright | Monica | Sharon |
| Commitee | Olha, (parent) Kylie , Sophie | (re-standing | commitee members), |
Any other business
Topics to discuss either with parents or in committee. Hayley (Pre-school Admin) will put out letter to parents about joining the committee and the responsibilities
| 31323 | 31.3.22 | |||||
|---|---|---|---|---|---|---|
| Income | f, | { | ||||
| Grants and sponsorships | 64,433 | 74,400 | ||||
| Feesand donations | 2,449 | 1,854 | ||||
| 66882 | 76,254 | |||||
| Cost ofsales | ||||||
| Food&consumables | 1,101 | 1,103 | ||||
| GROSSPROFIT | 65,781 | 75,151 | ||||
| Other income | ||||||
| Sundry receipts | r0,000 | |||||
| Depositaccount interest | ||||||
| 10,000 | ||||||
| 65,7U | 85,151 | |||||
| Expenditure | ||||||
| Rent | 10,000 | 10,200 | ||||
| Training | 299 | |||||
| RatesandwaterI | 525 | 1,041 | ||||
| Insurance | 702 | 65r | ||||
| Lightandheat | 135 | t,877 | ||||
| Wages | 53,692 | 58,004 | ||||
| Pensions | 2,008 | 1,816 | ||||
| Toys andequipment | 2,686 | |||||
| Telephone | 61s | 855 | ||||
| Officeexpenses | 365 | 968 | ||||
| Repainand renewals | 360 | 1,520 | ||||
| Sundryexpenses | 50 | <) | ||||
| Accountancy | 396 | 360 | ||||
| Subscriptions | 50 | |||||
| Legalfees | 22t | |||||
| 6930t | 80,080 | |||||
| (3,584) | 5,071 | |||||
| Financecosts | ||||||
| Bankcharges | 9 | 2 | ||||
| NET (LOSSyPROFTT | : | (3,593) | : | 5,069 |