## **DUNELM GROVE PRESCHOOL** 

## **Annual General Meeting** 

## **Friday 13 May 2022 9.15am** 

**Present** : Sharon (Manager), Hayley Gay (admin), Ambah (KJ Mum), Aylin (Alicia Mum), Matilda (Michaela Mum), 

**Apologies:** Tanya McCarthy-Borg (Chair), Natalie, Kylie, Sophie (committee members) were all unable to attend due to unprecedented circumstances (including one giving birth); other parents not available. 

Hayley (admin)  welcomed the parents and gave  apologies from Chair of committee, committee members and parents. Chair had asked that the meeting go ahead in her absence as it had had to be postponed in January 2022, February and March 2022 due to illness; Chair had written a report accordingly. 

**Introduction** : Preschool is run by the manager (Sharon) but is overall supported by the committee. The preschool is OFSTED registered so they tell us about ratios etc; we are affiliated to the Early Years alliance who create the policies and guide us in Early Years directives; our funding for the children (their 15 hours entitlement etc) comes from Lambeth; we are a charity and are registered under the charity commission, which helps us to obtain grants etc. 

## **Chair report** 

Firstly Chair thanked all parents/carers for their support over the time of the pandemic and cooperation with regard to health measures, restrictions on entry etc. We managed to keep the children safe from covid throughout, then September/October 2021 we were allowed to open up a bit more. 

During the past year we have covered a number of topics which included, but not exclusively: All about me, Black History month in October, Fireworks and safety, Chinese new year and sampling food, world book day when they dressed up, Mothers day we made cards. 

We had a trip to the fire station in February 2022 which went well; we had a week of dressing up in blue and yellow to support Ukraine and had an Easter egg hunt before finishing spring term. 

We have also had fundraising for Children in need (£23)in November; Christmas jumper day in December for Save the children (£8); Ukraine in March(£4); Red nose day also during Ukraine week; and Egg hunt (£6) 

**Training –** during the year all training had been online and the staff have been trained on the EYFS reforms that were brought in September 2021, 



together with new OFSTED trends, revised safeguarding,  SEND brought in alongside the EYFS reform 

**Treasurer report** (being finalised with accountants) 

April 2020 – March 2021 In:   £68,971 Out: £72,840 Surplus:  £-3,869 

During this time we experienced a loss in of funding due to the pandemic and no new children for a time. 

## **Committee** 

Chair’s report spoke of the role of the committee and its members and their central role. She had reported that : 

The committee largely fundraise for the preschool, arrange trips and events, step in in extreme cases (this was a contingency if ever it had been needed in the pandemic, but luckily was never needed) and generally support the preschool. 

The Chair meets with the manager to review policies, funding, any safeguarding issues, any managerial issues. 

We have a strong Chair and committee in place and they have said they would be happy to stay in position, however if other people want to join the committee in any position they are very welcome. 

## **Voting/Election of officers** 

In accordance with the pre-school constitution, the committee was technically dissolved, however all attendees voted to retain the present Chair and committee members.  Present attendees offered support of the committee but were not able to offer time at this moment due to outside commitments. 

|**Position**|**nominee**|**proposer**|**seconder**|
|---|---|---|---|
|Chair|Tanya McCarthy-borg|Ambah||
|Sharon||||
|Treasurer|Linda Williams|Hayley||
|Matilda||||
|Secretary|Natalie Wright|Ambah||
|Aylin||||
|Committee|Sharon Monan, Kylie Roberts, Sophie||Woolf|



## **Any other business** 

Topics for committee to discuss: 

School trip (potential ideas Godstone farm in summer, zoo in autumn) Coach cost                           do garden and funding Sports day                            school photo 



Poss bbq
Platinum jubilee

## 

|DetailedProfitandLossAccount<br>ortheYearEnded31Mareh2022|||||
|---|---|---|---|---|
||313.22<br>f,||31.3.21<br>t||
|Income<br>GrantsandsPonsorshiPs<br>Feesarrddonations|74,400<br>1,854|76?s4|57,1r1<br>2,191|59,302|
|Otherincome<br>SundryreceiPs||10,000||10,000|
|||86rs4||69,302|
|Expenditure<br>Rent<br>Ratesandwater<br>Insurance<br>Lightandheat<br>Wages<br>Pensions<br>ToysandequiPment<br>Telephone<br>Officeexpenses<br>Repairsandrenewals<br>SundryexPenses<br>AccountancY<br>Subscriptions|10100<br>1,Mt<br>651<br>1,877<br>5&004<br>1$16<br>2,686<br>855<br>968<br>1,520<br>1,155<br>360<br>50||9,11I<br>427<br>&l<br>7,484<br>52,455<br>1,681<br>1,806<br>736<br>511<br>9t7<br>^a<br>LL<br>341<br>318<br>2,458||
|Legalfees||81,183||72,908|
|||5,071||(3,606)|
|Financecosts|||||
|Bankcharges|||||
|NET PROFTT(LOSS)||5,069||(3,606)|





##