Trustees' Annual Report for the period
From
Period start date Period end date Day Month Year Day Month Year 01 SEP 2020 To 31 AUG 2021
Section A Reference and administration details
Charity name
Happy Hours Preschool
Other names charity is known by
| Trustee name | Office (if any) | Dates acted if not for **whole year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|
| Limara Halpin- Tester |
Chair | ||
| 2 Donna Rodger | Treasurer | ||
| 3 Talisa Barber | Secretary | ||
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| 20 ~~ee~~ |
~~ee~~ | ~~ee~~ | ~~ee~~ |
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
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(eg. trust deed, constitution)
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How the charity is constituted
Constitution
Association
- (eg. trust, association, company)
Trustees are appointed at the AGM Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include Happy Hours Preschool is a member of the Early Years Learning Alliance additional information, where (ELA) relevant, about:
All trustees give their time voluntarily and receive no payment.
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policies and procedures adopted for the induction and DBS Checks are completed prior to commencement of trustees, Ofsted
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training of trustees; are notified, and training courses completed.
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The aims of the charity are to provide or assist in providing facilities for education, recreation and safe caring for preschool children.
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To provide safe and educational care for Preschool children aged 2 years to 5 years old. We offer flexible sessional care, which includes use of the Free Entitlement from the local authority for 2 years plus along with the now extended 30 hours funding for those eligible families.
Through the above aim the charity seeks to make a difference by helping support children in our area along with their families and subsequent other companies and professionals, for example local colleges and training forums, along with professionals working alongside these children – whether being local authorities or health care professionals.
Summary of the main activities undertaken for the The trustees confirm that they have referred to the guidance issued by public benefit in relation to the Charity Commission when renewing the aims of the setting and these objects (include within planning all future activities. this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
We refer to the ELA for guidance on all relevant policies, making sure they suit our setting, we will adapt where necessary.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
We have remained financially viable through funding via West Sussex, some fees from parents and the use of our contingency fund to support the setting this year. Our numbers were lower due to the pandemic with families not returning to “Normality” as things remained uncertain for most of that school year.
We continued to offer different experiences for the children in setting, with visits to Mini Mayhem a soft play centre – supporting “PANCO” We hatched chicks and ducklings, great experiences for the children. The travelling theatre was able to visit again this year – following our booking pre-pandemic. We held Christmas Party with an entertainer/magician and enjoyed a farm trip.
We lost one member of staff due to location move, but we did recruit another apprentice following her time as a student in setting. We have been able to organise more training this year and have spent a large amount on this, bringing all staff up to date.
We have supported the setting with the use of the contingency fund, this has been a great asset and allowed us to provide a good standard of preschool education, and pay staff wages throughout this very different year, back after the Pandemic.
We are looking forward to a good busy year as numbers for 2021/2022 are looking much better.
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Section E Financial review
Brief statement of the
Our contingency account has used this year, although remains very high.
charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
Principal source of funding comes into preschool via the Local Authority via the Free Entitlement, this is the 15-hour funding, however we do have some children whose families are eligible for the 30 hours funding.
We do receive fees from parents who are not able to access the 2-yearold funding or other parents who want to add further sessions to the 15 hours a week funding received from the local authority.
- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Limara Halpin-Tester Full name(s) Limara Halpin-Tester Position (eg Secretary, Chair, Chair etc) Date 28th June 2022
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HAPPYHOURS PRESCHOOL
INCOME AND EXPENDITURE ACCOUNT 12 MONTHS ENDED 31 AUG 2021
| INCOME | £ | EXPENDITURE | £ |
|---|---|---|---|
| BALANCE B/FWD | 3,133.02 | ||
| FEES WSCC | 124,010.63 | WAGES INC NI/TAX | 118,479.40 |
| FEES | 8,422.20 | PAYE | 7,806.40 |
| Voucher Fees | 140.00 | RENT | 10,969.50 |
| OUTINGS | 620.00 | UNIFORM | 0.00 |
| Grant | 0.00 | PLA INSURANCE | 666.10 |
| Raffle | 62.00 | ACTIVITY MATERIALS | 186.33 |
| POLLING DAY CLAIM | 0.00 | STATIONERY/PHOTOCOPIES | 888.69 |
| PHOTO COMMN | 119.55 | OUTING | 1,573.20 |
| From Contigency Acc | 23,606.39 | PARTIES | 118.55 |
| Apprentice Levy | 1,000.00 | CLEANING | 585.94 |
| Amazon Credit | 162.32 | COFFEE/MILK/BISCUITS | 1,225.09 |
| From Graduate Acc | 13,857.10 | EQUIPMENT | 3,199.13 |
| AUDIT FEES | 300.00 | ||
| PRESENTS | 979.07 | ||
| TRAINING | 1,622.95 | ||
| POSTAGE | 374.13 | ||
| COMPUTER | 1,029.15 | ||
| PHONE | 425.30 | ||
| STAFF COST | 814.20 | ||
| OFSTED | 50.00 | ||
| PENSIONS | 120.00 | ||
| BOOKS | 19.29 | ||
| PETTY CASH | 80.39 | ||
| REFUND OF FEES | 866.00 | ||
| LIVING EGGS | 628.92 | ||
| THEATRE | 384.00 | ||
| MISC | 32.00 | ||
| ROOM-BUILDING | 138.72 | ||
| Balance C/Fwd | 4,241.23 | ||
| Petty Cash C/F | 0.00 | ||
| Transfer to Graduate Acc | 17,329.53 | ||
| £175,133.21 | £175,133.21 |
I have examined the books of account and the relevant paperwork and confirm that it is fair and true reflection of the financial position.
DIANE CLARKE
28/06/2022
HAPPYHOURS PRESCHOOL CONTINGENCY ACCOUNT 12 MONTHS ENDED 31 AUG 2021
| INCOME | £ | EXPENDITURE | £ |
|---|---|---|---|
| Balance B/F | 108,096.67 | T/F to C ACC | 44,705.55 |
| T/F from C.ACC | 21,099.16 | ||
| Interest | 10.32 | ||
| Balance C/F | 84,500.60 |
I have examined the books of account and the relevant paperwork and confirm that it is fair and true reflection of the financial position.
DIANE CLARKE
28/06/2022
HAPPYHOURS PRESCHOOL GRADUATE LEADER ACCOUNT 12 MONTHS ENDED 31 AUG 2021
| INCOME | £ | EXPENDITURE | £ |
|---|---|---|---|
| Balance B/F | 13,857.10 | T/F to C ACC | 30622.49 |
| T/F from C.ACC | 34,094.92 | ||
| Balance C/F | 17,329.53 |
I have examined the books of account and the relevant paperwork and confirm that it is fair and true reflection of the financial position.
DIANE CLARKE
28/06/2022
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Happy Hours Preschool
| On accounts for the year | 31stAugust 2021 | Charity no | 1030668 |
|---|---|---|---|
| ended | (if any) | ||
| Set out on pages |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2021
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent I have completed my examination. I confirm that no material matters have
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examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: DClarke
Date: 28[th] June 2022
Name: Diane Clarke
Relevant professional qualification(s) or body (if any):
Address: 49 Ringwood Close, Crawley, West Sussex RH10 6HQ
Oct 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER