Treasurer's report for AGM 26th November 2024
Hi, I'm Kamila Cantor and I'm the Treasurer.
Everyone should have a copy of the profit and loss report covering the financial year 01st September 2023 to 31st August 2024. These accounts have not yet been reviewed.
I will arrange an independent Accountant to verify and submit our accounts to Charity Commissioner.
We try to operate on a break-even basis, and we had built up some extra reserves over the last few years. Currently we have £32,784.06 in reserve account and £64,396.04 in main account. In the last couple of years our income exceeded our expenses. Our monthly cash flow depends on the timing of the payments from London Borough Bromley and so which term they fall in. This year we made a profit of £12,477 compared to loss last year of £6,193.84.
We need to ensure we have enough money in the bank account to count for 6 months wages (about £60,000) in case our funding is late.
Most of our funding comes from the Nursery Education Grant from Bromley LEA this year we received £132,217 compared to last year of £110,500 compared, which is £21,644 higher. We raised £9,810 from fees – this figure is lower to last year of £11,255 difference is £1,445. We need to bear in mind that this fluctuates as the fees highly depends on the ages of the children in playgroup.
As a non-profit making organisation, we try to reinvest any surplus funds after paying wages, training, rent and other essentials.
Our expenses were higher this year by £1,534 compared to last year, but due to lower amount spend on wages and a higher amount received from London Borough Bromley we still managed to make a profit of £12,477.
Last year we have increased our paid fees from £15 per session to £21.
Even with increased fees we still didn’t manage to reach the same level of sales received last year.
## **Royston Playgroup**
## **Profit and Loss Report**
_01 September, 2023 - 31 August, 2024_
|**Sales**|**Sales**||
|---|---|---|
|4000 - Sales - Products & Services
9,810.00|||
|4900 - Other income LB BROMLEY N Ed Grant
132,217.16|||
|4903 - Donations|65.00||
||**Total Sales**|**£142,092.16**|
|**Direct Expenses**|||
|5050 - Sub-Contractors|377.50||
|5051 - Artists Fee|100.00||
|5060 - Other Direct Expenses|82.50||
|8202 - Staff Gifts|236.00||
||**Total Direct Expenses**|**£796.00**|
||**GROSS PROFIT / LOSS**|**£141,296.16**|
|**Overheads**|||
|6000 - Marketing / Advertising|302.14||
|7000 - Employee Wages and Salaries|106,358.11||
|7020 - Employers NI|7,083.33||
|7030 - Employer's Pension|1,920.10||
|7100 - Rent|3,200.00||
|7120 - General Rates|12.50||
|7501 - Paint / Paper/ Craft / Art|314.47||
|7520 - Office Stationery|1,478.05||
|7540 - Internet Charges|486.32||
|7550 - Computer & Software|253.20||
|7551 - It Services|62.77||
||||
18 Nov 2024 12:05
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|7600 - Legal Fees / DBS Checks
89.73||
|---|---|
|7601 - ICO
35.00||
|7602 - Ofsted
50.00||
|7610 - Accountancy Fees
965.00||
|7630 - Business Insurance
684.99||
|7810 - Cleaning and cleaning products
46.30||
|7900 - Bank Charges and Interest
796.73||
|8200 - General Expenses / Toys
867.43||
|8201 - Gardening
422.99||
|8204 - PPL PRS Music Licence
148.13||
|8210 - Subscriptions
308.34||
|8211 - Books / Magazines
58.92||
|8230 - Training Costs
446.40||
|8240 - Refreshments / Snacks
2,428.43||
|**Total Overheads**|**£128,819.38**|
|**NET PROFIT / LOSS**|**£12,476.78**|
18 Nov 2024 12:05
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INDEPENDENT EXAMINERS REPORT
REPORT TO THE TRUSTEES OF- Royston Playgroup
ACCOUNT PERIOD- 01 September 2023 to 31 August 2024
REGISTERED CHARITY NUMBER- 1030644
I report to the Trustees of Royston Playgroup ('the trust") on the examination of the accounts
for the year ending 31 August 2024.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts
in accordance with the requirement of the Charities Act 2011 ("The Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of
the 2011 Act and in carrying out my examination, I have followed the applicable Directions
given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confimi that no material matters have come to my
attention in connection with the examination which gives me cause to believe that in, any
material respect:
accounting records were not kept in accordan with section 130 of the Act or
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the
examination to which attention should be drawn in order to enable a proper understanding of
the accounts to be reached.
Signed..
C. i cx
Date..
16 June 2025
Name:
Catherine Louise Parkes
Company..
CLP Bookkeeping & Accountancy
18 Maple CreSnt
Trefechan
Merthyr Tydfil
Mid Glamorgan
CF48 2EH
18 Maple Crescent, Trefechan, Merthyr Tydfil. CF48 2EH
07752 023720
catherineparkesbookkeeping@gmail.com
/. CLP
OBSERVATIONS
Following the Independent Examination I have also noted the following observations, which
may be of use during your next AGMICommittee Meeting..
The charity holds a constitution that has clear objectives of Ihe charity and its use of
finances. However, the constitution does not detail the structure of the charity or any
specific roles held e.g. Chairperson, Treasurer.
The financial reserve of £60,000 has not been met at the end of the year. However,
it is unlikely that this will impact on the sustainability of the charity.
There are regular committee meetings which are fully documented. The minutes are
clear and easy to follow for direction and contains a full breakdown of the financial
state.
The existing Treasurer is a financial professional, which will continues to be a
valuable asset to the charity.
Income has increased this year by 14.260h, with overall profit being £12,476.78.
There has been no unnecessary expenditure this year. all expenditure has been for
the good and benefit of the charity.
The charity has no trading accounts, restricted accounts or designated funds.
The charity is well run with engagement from the committee.
Overall, this is a very well run charity that manage their income well.
Signed:
Date..
16 June 2025
18 Maple Crescent, Trefechan, Merthyr Tydfil, CF48 2EH
07752 023720
catherineparkesbookkeeping@gmail.com