## AGM meeting – 7[TH] October 2024 Meeting opened : 8:07pm Apologies for absence : joe andreartha josh highfield drew kuta ben bineham kurtis Symons peck matters airising : inflatable animal costumes for carol singing chairmans report : 2 years ago started with 3 members : drew, katie & tyler, now have 15 members Happy with progress after losing members after covid due to ageto growing club again 2,500 grand for charity to name a guide dog named minster Felt very proud after the set up / event of the ball in January Another proud moment was after 2 years seeing a southminster lawn mower completing racing round the ring ata show Carinval reminiscing – running round dressed as chickens while soggy Small club but a good /wholesome club Couldn’t wish for better people in the club Will all support David being new chair Correspondence : n/a Treasure: Signed over last year 23 No reply from Barclays Ex treasure not being very helpful but last recorded amount was 1500 Have had meeting with llyods to set up new bank so hopefully that will get sorted asap Programes Full year of activites from horse riding , go karting , pumpkin carving , etc Programs set up for new person till 25 Competions : Went to football, dodgeball etc ## 2[nd] fence erecting at prelims Countryside : Issy has moved to brentwood due to meets being on monday so better with work but wishes well. No report ## Fundraising : Jake has gone to Brentwood being vice chair but is still going to come and support us at events such as karaoke The club did multiple events such as carol singing, Christmas tree collecting, raffle draws at the ball. All the fundraising means we can name a guide dog. Subscribers: Josh is away at university but is still going to help from there. We had quite a few new subscribers and more promising to sign up this year. First subscribers event was a end of summer bbq at the roundbush in June. A few ideas of what events to do this year floating around. Elections : President : Jackie Symons seconded by Matthew Vice president : Tom Playle seconded by Alex Sott Club leader: Jack Garwood seconded by David Jay Chairman : David Jay seconded by Alex Scott Vice chair : Ben Bineham seconded by Derek Peck Secerecty : Katie Fuller seconded by Alex Scott Treasure : Alex Scott seconded by David Jay Show : Tyler Symons – Peck seconded by katie Programmes : Tyler Symoms- Peck seconded by Mathew Fundraising : Matthew seconded by Alex Scott Subscribers : Matthew & Lexi seconded by Alex Scott Countryside : Katie Fuller seconded by Tyler Symons - peck Press: Alex Scott seconded by David jay Publicity : Alex Scott seconded by Lexi New members : David Jay seconded by Tyler Symons - Peck Competions : David seconded by Mathew Trustees: Tyler Symons – Peck , Derek Peck, Richard Scott , David Jay and Dale Symons Advisory : Jackie Symons , Derek peck , tom , Gavin, jack Awards : Tyler awards Lawn mower award: David jay Junior member : Alex Scott Senior member : Tyler Symons – peck Newbie : Lexi McMahon Nut of the year: Callum Wyatt Above & beyond : Joseph Andrewartha Show : Matthew mc International student : Lauren Hull Goodwill : Marli Wood Run around : Ben Bineham Putting up with chair award : Katie Fuller Animal care award: Poppy Fiekert Thank you to Jackie Symons for all of her help and support over the year, gave flowers and chocolates Thank you to Derek Peck for all he’s support driving tractors etc, gave beer and chocolates Thank you to James’s Wood for all he’s support giving tractors & equipment etc at shows this year New chairs report: Big shoes to fill after the past two years. Coming up with lots of ideas Going to race 2 lawn mowers at show this year Chairity: hearing dogs for the deaf seconded by Tyler Symons – peck Any other business : didn’t get the grant to buy/ refurb a horse trailer for shows but can apply every quarter of the year just need to come up with a deadline Lucy – county chair introduced herself, dates for diary: next Tuesday training evening, 29[th] October safe guarding for chairs, vice chairs, sectutarys and new members at county. 25[th] October chairman party, details tbc Pushing using training and development fund for any training courses you want to do. Meeting closed : 8:54pm Southminster and District Young Formersclub Income & Expenditure Accounts for yeor ending 31st Aug 2024 2024 2023 2022 Income Subscrlptions Xmas Tree ColLectlon Corol Singing Cor Parklng Pub Quiz Other Fundroislng Exchonge TOP Fundraising @ YFC Show Sponsorship Point to Point Sh￿¥ Clothlng Bank Interest Received 70th Anniversary BalL (Seperate Accounts) 70th Anniversary BBQ Business Premium Account Tronsfer 210 58 420 450 310 250 336.5 161 1,000.00 . 1626.50 3T3 650 230 200 40 1.95 250- 35.65 27,089.03 4 300. 2166.5 i 31,or3.53 2,985.15 3408.45 Expendltures Club Porties Club Activlties Promo Stitch Club Clothing County Levy 70th Annlversory Ball Charlty Donotlon County Pool Pottery Polntlng Qulz Floot 2,165.67 515.35 683.76 265 194.88 544 1,592.50 27.557.85 800 30 705 20121 21122 22123 107 150 30,719.23 970 3621.78 Excess of Income over expenditure for the yeor £354.30 £2,015.15 -£213.33 20 May 2025 To whom it may concern. Firstly I would like to introduce myself os Mrs N. Porsons. l am a company secretary, and I deal with the day to day accounts for the compony olong with payroll, so I hove an understanding of occountancy. I hove been osked by Southminster & District Young Formers to audit and check their end of yeor accounts for the period Oct 2023 - 31st August 2024. Checking through bank statements. cheque book records, invoices received and payment made, making sure that everything cross referenced correctLy and oll boLanced. l om hoppy ond confident to confirm that the end of year statement, the occounts recorded ond all information provided is completely accurate and true. Signed & Dated Mrs N Parsons PES EngineeringLtd Precision House 4 SpringfieLd Industrial Estate Burnhom On Crouch Essex CMO 8UA