BURHAM PRE- SCHOOL PLAYGROUP FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST AUGUST 2024 BURHAM PRE . SCHOOL PLAYGROUP RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST AUGUST 2023 2024 2023 Recel ts Fees Fund raislng Interest received 187,088 6,001 {22) 138,049 8,250 Total Receipts 173,068 146.300 Food and drink Resources Wages Rent Penslon Cleaning Insurance Computer I phone Equipment Postage , station8ry and advertlslng Subscription5 Courses / tralning Entertaining Sundry 277 1,047 136,488 8,040 4,130 28 861 457 193 1,386 941 5,668 744 527 47 1,622 117.615 8.110 3,085 160 822 375 762 1,231 730 5,475 400 264 Tot81 Expendilure (160,787) {140,696) Excess of Receipts over Payments 12,281 5,604 Assets Brought Forward 112.194 106,590 Resarves Carried Forward 31 August 2024 124,475 112,194 Assets NS&I Account Santsnder Account Petty Cash 9.706 114,571 198 124,475 9,728 102,183 283 112,194 I havo examined. wlthoul Ixrrylng out an audit, the books and records of Burham Pre-school Playgroup and trnnfirm that the above Ino)me and Expenditure Account Is In accord8n¢e therewllh. Christopher Walson MAAT ACCA Thompson Elphick Chartered C8rufied Accounlanls ij I l iilil I 'liilllllili1s1 i J i I lili Burham Pre-school Committee Annual General Meeting th 17 October 2024 Absent Nicholas Krauspe Treasur Jarvis Present Tracey Beechey Robyn Tullett Bethany Doyle Tonia Plowman Candice Webster Jenny Martin Supervisors Report: T Beechey read through the supervisor's report for 2023124. Committee members agreed they were happy to support the supervisors recommendations moving forward into 2024. Chairpersons Report: 2) J Martin Ichairl presented her report to the group. 3} Treasurer Report T Beechey read through the annual financial report, submitted by Heidi Wood the financial administrator. Committee members were able to view full annual figures and no issues or concerns were raised by attendees. 41 Current Committee resignations and Election of new Committee Members Rachel Baker- resigned as member Stacey Warman- resigned member Megan Thomas- resigned member Rozalyn Krauspe- resigned member Catherine Philpot- resigned member Election of new committee, the following members have agreed to continue to be part of the pre- school cornmittee and to remain trustees of the preschool. Tonia Plowman Jenny Martin Tracey Beechey Treasur Jarvis Robyn Tullett Nicholas Krauspe Bethany Doyle Candice Webster One new members were elected this year. Grace Cooke The officers of the committee were agreed: Jenny Martin to continue as chair Tracey Beechey to continue as secretary, all agreed. Tonia Plowman to continue as treasurer, all agreed. All members that were unable to attend the meeting have agreed in writing to become a trustee orto continue to be members of the committee and are will attend the next meeting of the new committee on Thursday 14111/24 5) New committee A meeting will be held with our new member so she can to discuss the process and requirements of becoming a trustee member and to ensure they have the correct paperworkto complete their enhanced DBS check and to complete an EY2 form on-line for Ofsted. The role of the committeenrustee's was explained and the committee responsibilities form was signed by all present agreeing to respect confidentiality at all times and to show all members understanding of the committee's/trustee role in the running of the pre-school. Pre-school policies were discussed and signed bythe chair. It was agreed that the committee will continue to run under the PLA constitution and TB will inform Ofsted of all necessary changes to the members. Meeting Closed. Burham Pre-school AGM-SU ervisors Re ort I would like to thank this yearfs committee members, for their continued support, we have done a few fundraising events this year, which has required a lot of commitment from some of our members. The hard work has truly been appreciated and we raised a good amount of money. Staff We have had a busy year of recruitment and now have a solid bank of 10 staff with varying levels of experience. Aunty Sara has successfully completed her 6-month probation, Aunty Esme's probation has been extended to December 2024 to enable her to become a key person covering all aspects of the role before her final probation review. Aunty Claire completed her NVQ L2 this, Aunty Aline will finish her NVQ L3 by the end of 2024. Aunty Gemma has started her NVQ L3, and our new recruits are also keen to begin training in 2025. Staff's contracted working hours were also amended this year requiring all staff to be in setting by 8.45am for a morning meeting each day to help with our reflective practice. Regular supervisions continue to take place to make sure our staff's well-being and mental health is monitored continuously. Children We have continued to offer up to 28 spaces per session this year and currently have a total of 47 children on roll: 28 Funded 3-4 year olds 16 Funded 2 year olds 3 Non funded 2-3 year olds 6 children due to start between now and Easter. Our current SEN register is for 3 children and there no children on the at risk or in need on our register. General As a setting we continue to lead the North Downs collaboration, however another one of our local settings has had to close due to lack of funding. This is sadly the case for a lot of pre-schools due to rising wages, increased running costs and the fact that government funding is inadequate and does not cover these outgoings. The financial administrator and l are very aware of this and will monitor expenditure closely across the year. We had our Ofsted inspection in July 2024 which went well and we received a lovely positive report with a 'GOOD' grading which means unless there is a complaint's made against the setting we are unlikely to be inspected again for 6 years. We are now accepting 2 and 3 year working parent government funding, this will have an effect on our total income for the year as our fees are higher than the funding we receive per session therefore without fundraising we may struggle to continue to remain financially viable. 2024-2025- Movln forward Although we have now been inspected the Supervisor is very keen to make sure that staff do not let our standards slip, she is therefore going to be working hard across the coming year at supporting staff's well-being and personal development. We will need to be vigilant in monitoring budgets again this year, it is becoming hard to keep committed staff and pay suitable wages. There will again be a minimum wage increase in April 2025 which will put even more pressure on smaller settings like ours. This again needs to be taken into consideration with SEND children as we may not be able to accommodate children that need 1.1 support moving forward as funding does not cover these costs. Moving foMard into the next academic year l am also very conscious of the number of staff, we will have, undertaking training and although this is subsidised by the government we still have to pay some of the costs and for the staff's additional time out of ratio which again puts pressure on our sustainability. Finally, I would to thank everyone that has supported the pre-school over the last year, l am pleased we have remained sustainable however I do feel this is purely down to the people who have helped and organised fundraising events across the year, without this we would, like many other pre-schools sadly be starting to face financial diff iculty. I believe we continue to have a good reputation for the quality of our care and learning within are area and l am therefore hopefully that our numbers will remain high. l am sure the following year will present its own challenges but I look forward to working with the committee to tackle them in a positive manner. T Beechey Supervisor 6th October 2024 Burham Preschool Chair Report 2024 Chair Person- Jenny Martin The first terms of the academic year saw an amazing start to fundraising. A combined effort from Race Night, a Pumpkin Competition within Preschool and a Psychic Fair raised a total of £780, some of which was used to cover the expenses of the Christmas festivities for the children. Our funds were boosted with a further £300 grant from KCC which Tracey successfully applied for and an additional generous parent donation was received. Decembers fund raising ended with 'bags to school,, Christmas Fair, raffle and photos saw a healthy amount of money being raised. January fundraising efforts continued with great momentum with a much loved night of bingo which saw nearly £500 being raised. A donation from our Heidi's employer was also gratefully received. Moving into spring, a Book Day dress up, quiz night and a some fantastic creations in the bake off competition all contributed to the year's efforts, which covered the cost of Easter Egg treats! Throughout the year a great deal of planning and preparation for Preschools Family Fun Day was being carried out, in tandem to a second 'bags to school, being organi5ed and a Frosts charity collection box saw an extra £200 contributed. The Preschool Fun Day in July was an all-round success. A huge hit with the local community and with the support from parents, stall holders and local council. Preschool managed to raise approximately £1700 after expenses. Which concluded a very successful year in fundraising all of which could not happen without all the committee members. At the start of the year a po55ible holiday club was discussed to assist funds and allow the team an opportunity for more hours if required, after thought and research, this was decided against for a number of reason5. Future plans for a change in opening hours / government funding plans was discussed with staff and future changes were implemented to come in effect from September 2024. A competitive increase in session fees and lunch club will also start at the beginning of the next academic year. There were some staff changes unfortunately. Auntie Sara decided to leave the setknng in November. The existing team covered shortages where necessary and the vacancy was advertised. The recruitment process saw Sara Jones join the team. A further member of staff, Esme Jones, who was initially offered a bank staff position was appointed in February. Finally and by no means least, this year Preschool had an inspection from Ofsted and were awarded a GOOD rating in all areas. A testament to all the hard work and dedication so, congratulations to Tracey and her team for this great achievement in the final weeks of the year. Personally looking forward to new plans and events in the coming year. Thank you to all committee members and a special mention to Catherine, who has decided to step down after 17years, all your assistance is gratefully appreciated.