## **Minutes of Winterslow Pre-School and Toddler Group Annual General Meeting** ## **20[th] May 2024.** - Opening remarks/Welcome - Apologies - Minutes of previous AGM - Matters arising from the Minutes - Presentation of Chair’s Annual Report (Chair) - Adoption of Annual Report - Presentation of Accounts (Treasurer) - Adoption of Accounts - Presentation of Manager's Report (Manager) - Adoption of Manager's Report - Election of Management Committee - Motions to be put to the AGM - Any Other Competent Business - Closing remarks After the opening remarks, welcome and apologies, reports from the Chair, Treasurer and Manager of the pre-school were presented, reflecting on the last year and goals for the coming one. These reports are detailed below: 1. **Apologies:** Steve Langdown, Kevin Bissell 2. **Present:** Andy Banks, Helen Bancroft, Sarah Cox, Ruth Staunton, Capri Kaynak (Manager – Helen Loveridge) **3. Minutes of the previous AGM** These Minutes were presented and agreed by Sarah Cox and Andy Banks ## **4. Presentation of Chair’s Annual Report** Welcome and thank-you for joining us tonight. Looking back over the previous year it has been a very busy and challenging time, and I hope we are proud of all that the staff have achieved, often under difficult circumstances. They have the children’s best interests at the heart of everything they do. For much of the year staff have needed to work in an ever-changing environment making sure that the children experience a special time each day. Some staff have arrived during the year and some have left, but the team has shown much resilience. However, staff morale has been tested more than once with all these staff changes. We all appreciate the extra effort that staff have put in this year, much of it in their own time. I want to thank all the members of the Management Committee – the Trustees – and hope that you will agree to continue to support the pre-school by staying on the committee. I truly appreciate the time and input that you have given and hopefully you will continue to give your support. Winterslow is a great community, and we are a community pre-school that receives valuable support from fundraising activities undertaken by our parents and volunteers. The committee is a good way to give back to this community and be part of your child’s education before they grow up too quickly. No previous experience of being on a committee is needed, just a willingness to get involved! If you are interested, please let me know. With the recent changes to government funding for Early Years children, we are now offering government funded places to children from the age of two years. Parents/Carers can top up these hours. Government Funding though, is still inadequate and this has created another challenge as we need to keep solvent. Fees have therefore been increased for the second year running to ensure the pre-school remains viable and sustainable. We want to thank the parents/carers for completing a feedback questionnaire and skills audit. Staff found the replies very informative and encouraging making them reflect on what they are offering to the children in their formative years. We have taken on board any suggestions for changes where necessary and possible. A thank you also goes to everyone who has offered time and support in raising funds for the pre-school. This has enabled us to continue the Robot Reg phonics sessions and increase the manager’s budget so that extra educational supplies can be purchased. We have been discussing the possibility of building a cover for the outside area so that the children stay dry. This will enable them to go outside for more sessions during any inclement weather. The support for all the fundraising events is much appreciated. ## Finances: Luckily, our accounts have maintained a healthy budget with a surplus. Whilst we are a nonprofit making charity, we are also a business so we need to keep a few months of running costs in accordance with the Charity Commission’s guidelines. This has enabled us to cushion for our sustainability in the face of unforeseen difficulties. We were successful in receiving a funding grant of £1000 from the Tesco scheme. This grant must be directed to the teaching of phonics and we have to report back on our success to Tesco’s on a regular basis. ## Training and qualifications: Throughout this year staff have undertaken all the statutory training. Our apprentice is on target with his training modules and hopefully will be qualified by the end of this year. This will help with staff rotas as he will have obtained a Level 3 qualification. ## Holiday Club: The holiday club has continued to run, even though staff have been over-stretched to offer this extra provision. Staff need downtime in the holiday periods to give them time to relax and to re-charge their batteries. Any time that they do give to maintaining this holiday club provision is truly appreciated. Our thanks go to everyone who has been involved. ## Future Plans: We are looking forward to a good start to the next academic year with, hopefully, a fully staffed pre-school. We continue to hire the pre-school room from the Village Hall committee and the staff have built up a good working relationship with staff at the village hall. However, very recently we have become involved in discussions about a possible move to the primary school site, but these discussions are at an early stage and there is still much to consider before a decision can be made. Finally, we hope that you and your children will look back upon their time with us with fond memories of the great care and support given. We want to provide the children with the best possible start on their educational journey and prepare them well for their move to primary provision. Accounts – as presented. **These may be amended once the audit has been completed:** |Account|Year 2019 to
2020|Year 2020 to
2021|2021 to 2022|2022 to 2023| |---|---|---|---|---| |Lloyds
instant a/c|4310.06|4310.10|4310.87|4340.53| |Supervisor
a/c|331.44|269.99|248.89|531.95| |Toddler’s
a/c|179.41|179.41|179.41|179.41| |Treasurer’s
a/c|24,626.66|16,768.43|18,553.38|11645.51| ||**£29,447.57**|**£21,527.93**|**£23,292.55**|**16697.40**| The accounts show an overall loss during the financial year 2022 to 2023. This was discussed and the pre-school has recouped some of this loss during the 2023 to 2024 period. Proposer: Sarah Cox Seconder: Helen Bancroft ## **1. Manager’s Account – Helen Loveridge** The number of children on roll has steadily increased during the year. There are more children aged 2+. This has meant the need for a higher staff ratio. These children have settled into the daily routines and appear to be happy. However, at this younger age many children require nappy changing and this takes up much staff time. The Deputy Manager has settled in well and has taken on many admin roles as well as being in charge of running the holiday club. It has been another challenging year for the pre-school with continuing staff shortages. This does have an impact on the development of the children, especially those who need to be given more oneto-one time to get them ready for the move to primary education. There has also been limited admin time possible for much of the year and this impacts on staff who are having to work at home on occasions. There has been good support from the ‘Bank’ staff and Helen J has now joined this team. Nic has also returned and is taking two after-school club sessions. Several topics from the EYFS curriculum have been re-visited during the year and the children’s progress is being regularly posted on Tapestry for parents to see. Staff will be glad when the temporary toilets are removed and children can use the new internal toilets. The Holiday Clubs are still happening, using both the Village Hall and the mobile at the primary school as locations. Helen J and Lesley S are planning themed days that involve a variety of activities involving numerous art and craft sessions as well as cooking and games.. With the current shortage of staff, the pre-school will close on Fridays for Term 6. This is a worrying situation, but without adequate staff there is little alternative. Overall, it has been a challenging year, but hopefully the pre-school will be fully staffed in September and open again on Fridays. Adoption of Manager’s Report Proposer: Andy Banks Seconder: Ruth Staunton ## **2. Election of Management Committee** The following members were elected: Chair: Mrs Trish Briggs Treasurer: Mr Andy Banks Secretary: Currently vacant Members: Ruth Staunton, Sarah Cox, Helen Bancroft, Kevin Bissell and Capri Kaynak Ex-officio – co-opted: Steve Langdown Safeguarding Lead – Trish Briggs Human resources/Safer Recruitment - Steve Langdown/Trish Briggs ## **3. Motions presented to the Committee** No motions were presented ## **4. AOB:** Possible move to the primary school location. This was discussed after the AGM closed. ## **Closing remarks** Thanks were given to those who attended the meeting. Meeting closed at 8.15pm. . s4YJi¥g")4"d CJL YIVHI pli oj ¥ aP14]Jp￿ r Jv at14ueyy yiipnr -gIEP IEIP IP ￿84s a)ueiES Sil pup Ézoc JaqwèJdès OÉ papua JP￿ èwjoi aJnw.puadxa pup awo)ui sy. sJ)auaJ AiaipJn)JE PUE IOOiI)S-aJd aEII 10 SPJOJaJ PUE gOOq aw WOJJ paJEdaJd Aijèdojd uaaq aAe4 guno))e ayJ uoiuido AUJ ui s a)ueiEg pue iuno))v aJnw.puadxa puE awo)Ul av40 ¥.pne Jnow.M UOUEU!wexa iuapuèdapui UE ino paiJJEJ 1 dnoJ9 JalPPOI ? IOOU)S-aJd MOISJalU!M 40 ￿•4￿￿1 ayi w yodè¥ s.iuuuno>)v iuapuadapui LS'8T6'£ZJ ÉS'96tr*TJ ET'SL9'T JeaA Jo4 laJny.puadxal/awo)ui ssa)Y4 pJeMJOa J48noJs spunj IEJaua9 LS'816'£C ZZITZOZ £zizzoz $￿A0))y IVlldfJ q paiuasajdè LS'816'£Z3 fS'96tr'8TY T6-E99'T- trT"g98'1- saiy.IiqprJ iuajjn) ssai {p!ed W Jou paiiiq saa41 alqEAla)èJ sJuno))v 00.601 OS'trST'I 8*'SLVsz3 LT'SOZ'8TJ E6'960'0£ (K)"E8tr'11 Ti¥'6lT Ttr'6LT 58"*95 T6'LL6'tr 4SE> s,JaJnsEaJl spAon aippoi spAon JosIAJèdns spAoii ssajjv JuEisvI spAoii uno)Jy iue8 68'8tr gc-8tr6.tr ZITIOZ Ezlzzoz S13SSV IN3¥¥nJ £zoz JaqwaWas 0£ ie se Jaa4s a)UEIEg dnoJ9J•lPPOI PUt11)04JS-aJd AIOISJalU!M £6EOEOT AwE4) Paj￿ 8&0I 190 ai Apoq Jo (s)uo!ip?lJ!IEnb Ipuo!ssa4oJd iupAaia¥ y?v aLUPN pau61s 'Aidde Jou op si8¥wq Ui SWOM ain aiaiap 8seakJf . "pai4JEaJ aq oi gunowp aui Jo 6u!puwsJapun Jadojd e alqEU8 oi Japjo ui yodaj slui Ul Umejp aq pinoys uoijuaup u?IilM 01 UOllEU!wpxa alll 4¥.M uoii?auuo? ui sjallpw Jo￿0 ou ssojje awoj aAey puE swaJuo2 ou aA?y I "UOIIEUILUExa iuapuajapu! ue Jo yEd SE paJapisuoJ JallEUJ E ]OU S! 11gIiIM ma￿ ,JiEi pu8 arw, e aAI6 swn0￿e alll ieyi iuawajinbaj AUE UEyi Jaylo 8001 Suoliqn6a￿ (syoda¥ pue siunoyJv) Sa4UPL43 aui ui ino ias ￿Un0￿￿ io lualu￿ pue ￿01 841 Bu!w￿u¢yJ uawaJ!nbaJ aiqvJi￿dE ayi Aidw¢YJ iou pip 4unowE aui Jo 'spJoJaJ 6u4unwE 8ill IIIIM pj0￿E IOU pi.p swnoajp aui Jo :pv salwpu) aui Jo 0£ L uopas Uym ?JUEPJ￿JE ui ojgm Sp￿aj 6Uw1n￿￿E aui .'padsaJ IBuaiELU Aue 'u! IEYI a￿￿10q oi asnEJ ew saA16 ug114M (. Mqaq pasopsip ui ueui JaLllO) UOFIEuiuJExa ayi yim U0￿￿vu(￿) ui uoouauE Aw oj awog aAeu sJaueLU ieuaiELU OU IEUI LiUyUIYJ I "UOVIEU!WBxa Aw paiaidLUtJ) aAeu I "qqwJiidd8 Jouy [ l eieieo 'ttAF)oq peiwi eiqvJiiddE Jo awEU UaSU!I io j￿l￿a￿ paJi .ienb e 6uiaq Aq uor4eu!WVXa aLn a¥Eyapun iuawffjys sJeu!wpxa oi payi .Ipnb WE I PUP ooo'osa pap￿xa aw￿Ul ssoJ6 s.AweLP iuapuadapui pv Jo (qllsls*i uoipas Japun uoisslwwoj Aq uaA16 SUCMJaaJ!a aiqeJpYde aLU lie paMOIEOJ 8AEy 'uo!IEuiuJpxa Aw Ino 6u￿￿Pa u! pup PV L LOZ aLll io uoryjas Japun Ino pauJvJ siunoJJE sjsnji Jo uoqBuiwExa Aw w patsaj u! yodaj I "ljyrf auL) l LOZ igy saiiueya al￿ Jo guawaJinbaJ ￿￿ep￿￿e u! slun0￿E 8LII 10 UOIIEJEdaJd Joi ap]IsuodsaJ ajp noA 'Sea￿Tr4 shwB w aui sv yodoj io s!SEq pue swi!i!q!suodsa¥ papua JpaA Joi {.]snii gilLI Aw?u? aAOqP ayi Jo sJunwJE aLII JO UOIIEU!wexa Aw uo saaFrLry oi y(idéJ I sa6pd uo ino les LLr)£r)I IAUP w.} ou Ajupu? og. papua JpaA ayi Joi swnog)p uo cool Sa?￿nI4 aui oi yodg¥ odaJ s,Jau!wex3 iuapuadapui v uoii?as siuno??E ayi uo yodaj s.Jau!wexa iuapuadapui S]IVM ONV aNW19NI J04 NOISSIWWO) A1121VH)