## Woodborough Village Pre-school Committee AGM 15 November 2021 – 7.30pm Woodborough Village Hall ## _**Trustees annual report for the fnancial period 01 September 2020 – 31 August 2021**_ ## _**Reference and administration details**_ _Charity name_ Woodborough Village Pre-school _Other names the charity is known by_ Woodborough Pre-school Playgroup _Registered charity no_ 1030313 _Charity’s principal address_ Woodborough Village Hall, Lingwood Lane, Woodborough, Nottinghamshire, NG14 6DX _Trustees_ Charlotte Naaman - Chairman Emily Judd - Secretary Marguerite Hetherington - Treasurer Chantelle Meakin Kirandeep Kaur Purawal ## Members Induction and Training All new trustees are encouraged to read ‘The essential Trustee’ as a means of education into the duties and responsibilities they hold. They also follow a formal induction process. _Names of senior staf members_ Andrea Wright - Pre-school Supervisor, Louise Parris – Deputy Supervisor, Sarah Stanford – Deputy Supervisor. Since January 2021 Louise Parris and Sarah Stanford have been Acting Supervisors while Andrea Wright was absent from Pre-school. ## _**Structure, governance and management**_ _Type of governing document:_ 2011 Constitution adopted in 2020 _How the charity is constituted_ Membership is divided into two kinds: _Family membership_ - Parents or guardians of all children who attend the preschool and wish to support its aims. Each family will count as one member and will be entitled to one vote at any annual general meeting of the pre-school. _Affiliate membership_ – open to those individuals, organisations or other bodies interested in supporting the aims of the pre-school. Affiliate members may join at any time with the agreement of the committee and will be entitled to one vote at any general meeting of the members of the pre-school. _Trustee selection methods: t_ rustees are appointed or reappointed annually at the Annual General Meeting held in October. Up to 2 additional committee members may be co-opted during the year. _Additional governance issues:_ Woodborough Village Pre-school is a member of the Early Years Alliance. Woodborough Village Pre-School rent the village hall from Woodborough parish council and use them as premises. All trustees give their time voluntarily and receive no renumeration or other benefits. Woodborough Village Pre-school has a child protection policy in place. Disclosure and barring checks are carried out on all members of staff prior to commencement of employment and to trustees prior to trusteeship. Trustees also must apply to Ofsted to join the committee and be deemed suitable. ## _**Objectives and activities**_ _Summary of the objectives of the charity set out in its governing document_ To provide high quality care and education for children below statutory school age; to work in partnership with parents to help children to learn and develop; to add to the life and well-being of the local community; to offer children and their parents a service that promotes equality and values diversity. _Summary of the main activities undertaken for the public beneft in relation to these objectives_ We provide a wide range of stimulating activities inside and outside which are appropriate for the age and stage of development of the children in our care. Our provision for children’s development and learning is guided by The Early Years Foundation Stage (DfE 2014) and reflects the four guiding themes and principals. Each child has a key person. The key person ensures that each child makes satisfying progress and works with parents as partners in helping each child to learn and develop. In our setting we maintain the ratio of adults to children that is set through the Safeguarding and Welfare Requirements. We also have volunteer parent helpers where possible to complement these ratios. We give the children in our care the chance to join in with other children and adults to play, work and learn together and join in with local community events. Woodborough Village Pre-school is a community based, voluntarily managed setting run by the parents of children who attend the pre-school. ## _**Achievements and performance**_ _Summary of the main achievements of the charity during the year_ ## **Autumn Term 2020** ## Children in attendance: Term started with 34 children in attendance (24 funded children, 10 nonfunded children) – this was lower than this time the previous year. ## Pre-school events that the children enjoyed: - We had a spooky Halloween themed week - Decorate a Christmas bauble was a great success - Christmas party with a surprise outdoor visit from Father Christmas and his elf! - The children enjoyed making their Christmas craft bags ## Paperwork adopted by Committee: - New Committee paperwork updated using current EYA templates and adopted by Committee - November 2020 Pre-school policies and procedures were reviewed and signed off by Charlotte Naaman and Marguerite Hetherington ## **Spring Term 2021** ## – Children attendance and number of children per session: 44 children in attendance with all children returning as of 8[th] March. ## Focus in setting towards Early Years Foundation Stage: Literacy focus, analysis revealed gaps in all cohort groups in reading and writing Regular meetings with Schools and Families Specialist Services, physiotherapists and Occupational Therapists to support children using the setting. ## Safeguarding: Safeguarding Audit completed by Louise Parris and Ang Julian (Early Years Quality Improvement Advisor – Nottinghamshire County Council). Staff advised about referral to MASH online now in team meeting. Audit revealed training for staff. Re-register with NSCP for free training. ## Progress on students/work placements: Hayley Sharpe’s level 3 in early years is still ongoing, Louise Parris is still mentoring. ## Any other information: Disapplications of EYFS 2 years checks will commence as of April 2021 Covid risk assessment up to date Facebook was back up and running Manual handling training arranged for June 2021 Back in regular contact with Julie Sutherland (Early Years Specialist Teacher, Nottinghamshire County Council) with regards to our SEN children. She is hoping to visit April/May 2021. Pre-school will be providing snacks from Summer term 1 Forest school to commence after Easter Holidays Interviews were undertaken in Spring term 2, Lucy Longmoor was offered the position of Pre-school Practitioner and has settled in very well. ## Pre-school events that the children enjoyed: - World book day - Decorate an Easter Egg competition - Easter Egg hunt ## Training: Louise Parris and Sarah Stanford completed online Designated Safeguarding Lead (level 3) in April. ## Stafng: Following a diagnosis of breast cancer over the Christmas holidays, Andrea Wright did not return to the setting in the Spring term. Sarah Stanford and Louise Parris stepped up as Acting Pre-school Supervisors from the beginning of the term. This was a steep learning curve for them both. However, with hard work, determination, and focus, and with the support of the Committee and team they both quickly got up to speed with their new roles, successfully splitting responsibilities between them. In March, Donna Armstrong and Katy Vardy stepped up into the roles of Acting Deputy Supervisors. Lucy Longmoor also joined our Pre-school team in March as a Level 3 Practitioner. ## AOB: Recruitment paperwork updated using EYA templates and adopted by Committee A pay review was undertaken by the Committee and pay rises were rolled out to all staff, taking effect from 1 April. ## **Summer Term 2021** – Children attendance and number of children per session 50 children in attendance. ## Focus in setting towards Early Years Foundation Stage After our literacy focus, all cohort groups are tracking within their age group. Any SEN children have been identified, still continuing with regular meetings from outside agencies. Our focus June/July is our transition to school. ## Training/professional development for staf team: Paediatric First Aid training. All staff are now up to date. All staff have completed Revised EYFS 2021 training on Noodle. Katy Vardy and Katie Kidger – completed Manual Handling training ## Safeguarding: Any safeguarding updates have been discussed in staff meetings/ongoing staff notice boards. ## Progress on students/work placements: Hayley Sharpe’s level 3 in early years is still ongoing. Louise Parris is still mentoring. ## Fundraising: On 24[th] July Pre-school took part in the Woodborough Village Fair. We had a stand with pre-loved toys and a teddy bear Tombola. We say a huge thanks to parents and carers who donated so generously and who supported the day. It was a very successful day, enjoyed by all. Not only did it raise monies for pre-school, it was also a great chance to promote our pre-school to new families. ## Any other information: Further SEN specialised training needed. Safeguarding training to be completed over 5 weeks summer holidays by all practitioners. Parent/Practitioner meetings were held over the telephone due to Covid – 19 guidance and end of year reports were completed. Pre-school staff liaised with local schools to support the transition of children leaving our pre-school to join school. Pre-school events that the children enjoyed: - Teddy Bears picnic. - End of year party New pre-school equipment: New equipment purchased with monies raised from Ladies Night, including indoor/outdoor climbing frame, sensory equipment, Dolls house, balancing balls, dolls. Again, we thank all parents and carers who attended and supported this event. Stafng: We said a very fond farewell to Margaret Sykes who retired in May. We also said goodbye to Katy Vardy who left pre-school in July. In April Victoria Cooper returned from maternity leave. The Committee accepted Victoria Cooper’s flexible working request to increase her hours to 28 hours per week to commence 2 September 2021. ## Policies and procedures: Updated Disciplinary procedure, Grievance procedure, Capability procedure were adopted by the Committee and communicated out to staff. ## AOB: All staff (with the Exception of Andrea Wright) were issued with new Statement of Terms and Conditions of Employment. All staff members (with the exception of Andrea Wright) completed new DBS checks and registered with the Update Service. All staff received new uniforms, polo t-shirts and a hoody Pre-school’s new website was designed and launched – thank you to Emily and Darren Judd for all of your efforts and support with this. ## **Staf** The last academic year has been challenging. In Andrea Wright’s absence, we are very grateful to Sarah Stanford and Louise Parris and their team for pulling together to continue making our pre-school the wonderful setting it is. The staff team have adapted well to changes and have really shown their determination and commitment to pre-school. I thank each and every one of them for all of their hard work and support. I would also like to thank all of the Committee members for their continued commitment, dedication and hard work in supporting the running of pre-school. The pre-school Committee is a body of volunteers and have once again provided a vital role in supporting and running preschool. Thank you to each and every one of you. I would also like to thank Elvira for all of her support and hard work, it is so appreciated. Thank you Elvira. ## **Fundraising** Due to covid 19 restrictions and concerns, only 2 fundraising events were held over the last financial year. This created a total of £341 (net). ## **Financial Review** There are three main sources of funds for Woodborough Village Pre-school: 1. Funding payments received from Nottinghamshire County Council for early years places (NEF – Nursery Education Funding). 2. Fees paid by the parents/carers at a rate set by the pre-school. 3. Money given by parents and others as part of fundraising initiatives for the pre-school. Money received by the pre-school is spent on resources (including staffing) for the use of the children attending the pre-school setting. The charity does not have surplus funds to invest. ## **Brief statement of the charity’s policy on reserves** We have ensured that we hold sufficient funds to support cashflow and to cover any redundancy payments and relocation fees should they be required. ## **Details of any funds materially in defcit** During the reporting year the charity did not have any funds in deficit. ## **Notes to the accounts** - These accounts are prepared on a receipts and payments basis with all revenues and expenses shown on a cash basis. - The charity has three accounts: an unrestricted Treasurers Account, a Fundraising Account, and a Reserve Account. - The Fundraising Account is an unrestricted fund. Bank interest is given on the Fundraising Account and allocated there. - No re-numeration was paid to any trustee during the accounting year. Signed: Date: 25/01/2022 Mrs Charlotte Naaman Former Chair 31 RECEI Donatkjns JkS6rtht IJ92 1759 23.X) 1.535 127,934 42 19,1 yi 85.140 Fund Aai4t 341 &5,1 7547 7347 Unworm T￿Ille￿￿*S CRBChec*s Pèrt*S ss? 519 a6 667 S19 2.136 1.729 23n a57 A8eni Foe5 F¢￿ Drink ttt Fund Rai%r PAYE PAYE L￿en￿,S￿￿pE￿SIkn$w*￿e Ink & Paper ?1 Iy3 17 1.959 1272 1.272 41 41 37 Rent io, Te￿(+￿. lrtemet & Tralrt¥)# Unilorm 2,152 IJ2 8&132 117XQ 1242 8&132 U7J iic(J 86.642 Wa8es 4%? 164.013 164mJ IIB.299 rn575 83.668 1.1 387 164mJ 83J76 Llo>th 8ank.8u￿n¢s* No2 Cash Totsl Fw 1.184 347 347 D•ied.. 27 X)2Z for the ended 31 ust 2021 Ind8pondent axaminorfs report to the t￿￿te•S of Woodbmryh Willag• Preschool I report on the accounts of the Trust for the Fenod ended 31 August 2021, V*hich are set out on pages 8 to 9. Respectlve r•sponsibillll•s of trusto•s and examln•r The charity's trustees are responsible for the preparation of ts accounts. The chartys trustees onsider that an audit not required for this year under section 144(2) of the Charit*s Act 2011 (the 2011 Act) and that an indèpenderrt examination is needed. It is my responsibilrty to: examin8 the accounts under section 145 of the 2011 Act.. to follow the procedures laid down in tr￿ general ￿'redIOnS given by th8 Chanty Commission under section 14515}(b) of the 2011 Act,. arKI to state whether particular matter5 have come to my attentK)n. Basls of Ind•pend•nt •x•min•rfs f•port My examination was camed out in accordance wilh the general Directions given by the Chanty Commission. An examination indudes a ￿VIeW of the accountirvJ records kept by the charity and companson of the arxounts presented wrth those records. It also indudes consideration of any unusual rtems or disclosures in the accounts, and Seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequerrtly no opinion is given as to whether the accounts present a 'true and fair view arKI the reFQrt Is limited to those matters set Ixrt in the statement beknw. Independ•nt examln•rfs statem•nt In connection *ith my examination, no matter has come to my attention.. {1) which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in accordance wrth section 130 of the 2011 Act,. and to prepare ac￿untS vthich acc<)rd the accounting records and comply wth the acownting requirements of the 2011 Act have not been met; or {2) to which. in my ownson. attention should be drawn in ordef to enatle a Fyoper understanding of the accounts to be reached. A. Hodges FCIB PM.Dip 1 Buckland Drive Woodborough Nottinghamshire NG14 6EU Dated.. 27 June 2022 10