lO __——————— j My Ye h EF es % ced “4 oy, 4 # 4 ## i tom.) CHARITYFOR ENGLAND COMMISSION AND WALES f | Trustees’ Annual Reportfor the period eh From 01/09/2019 To 31/08/2020 if ie ie Charity name: Wanstead Park Preschool ya (ae Charity registration number: iy a mee dF: Objectives and Activities Fay aSummary of the WPPS aims to:ONE ie le -| purposes of the * Provide high quality care and education for children below charity as set out in statutory school age; & te pha: + Partnership working between practitioners and with parents and/or carers. * Add to the life and well-being of the local community; and * Equality of opportunity and anti-discriminatory practice, ensuring that every child is included and supported. * Quality and consistency so that every child makes good progress and no child gets left behind. ¢ A secure foundation through learning and development opportunities which are planned around the needs of each child. Summary of the WPPS believes children are born ready, able and eager to learn. main activities in They actively reach out to interact with other people, and in the relation to those world around them. WPPS believes that development is not an purposes for the automatic process. It depends on each unique child having public benefit, in opportunities to interact in positive relationships in a secure and particular, the stimulating environment. activities, projects or | Prime Areas services identified in |Communication and language development involves giving the accounts. children opportunities to experience a rich language environment; to develop their confidence and skills in expressing themselves; and to speak and listen in a range of situations. Physical development involves providing opportunities for young children to be active and interactive; and to develop their coordination, control, and movement. Children must also be helped to understand the importance of physical activity, and to make healthy choices in relation to food in our Healthy Snack Café. Personal, social and emotional development involves helping children to develop a positive sense of themselves, and others; to form positive relationships and develop respect for others; to develop social skills and leam how to manage their feelings; to understand appropriate behaviour in groups; and to have confidence in their own abilities and not be afraid to make mistakes and explore. Literacy - give children access to a wide range of reading and listening opportunities to varied and diverse literacy materials. iL ——— Ne, nn Te SS Summary of the The 2019/2020 year was split into a few distinct periods for WPPS. main achievements A new manager was in role as of 1 September 2019 and we were of the charity, lucky enough to retain the outgoing manager as a key WPPS full differenceidentifying thethe time memberof staff. charity’s work has We continue to offer our popular lunch club which gives our nursery made to the age children the opportunity to eat lunch with peers and be walked circumstances of its | to the local primary school afternoon nursery session. The lunch beneficiaries and club is valued by children and parents alike allowing parents to any wider benefits to | access childcare from 8am until 3.30pm during term time and society as a whole. | increasing the independence of our nursery cohort to prepare them for starting school the following year. In addition, we trialled a Breakfast Club which offers an additional hour of care in the morning where children can bring along a healthy breakfast and eat with friends. This has been popular with parents and increases the appeal of the setting to a wider group of parents. We recruited a new member of staff as we enjoyed increasing numbers of children wishing to attend the setting. However, in March 2020 the setting closed in accordance with government requirements in England. Once the preschool was permitted to open in summer 2020, following a full risk assessment in accordance with government guidelines at the time, the preschool did not reopen and we were only able to welcome back children in September 2020. The decision to remain closed wasa very difficult one to take, however the nature of the physical setting did not allow WPPS to meet government requirements at that time. **----- Start of picture text -----**
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Whilst this was a challenging time for the WPPS, since September 2020, WPPS remains a popular community childcare setting and is currently oversubscribed. **----- Start of picture text -----**
Additional information (optional)
You may choose to include further statements where relevant about:
against objectives
set
ao |WPPS staff had 2 table top sales that raised £3610.
Performance of WPPS had limited degree of fundraising opportunities in the spring
fundraising activities | and summer term because of the pandemic. WPPS was unable to
against objectives hold the popular community summer fete and other child-centred
set events. Hopefully, the new trustees will get more opportunities to
get parents and the local community involved in further fundraising
activities in 2021 onwards.
Investment N/A
performance against
objectives
Oeste NIACIN abe a aR EE ae a
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ee ee ure lll ES “ 5 ae ## Structure, Governance and Management Description of charity’s trusts: (trust deed, royal charter) How is the charity Trust constituted? (e.g unincorporated association, ClO) Trustee selection methods Elected by members at AGM in October or at extraordinary including details of any GM as needed after request for candidates constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees ## Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures N/A adopted for the induction and training of trustees The charity's organisational | N/A structure and any wider network with which the charity works parties ## Reference and Administrative details ## Wanstead Park Preschool Other name the charity uses Registered charity number 1030273 Charity’s principal address St Gabriel's Church Hall Park Road London E12 5HQ | ## Names of the charity trustees who manage the charity **----- Start of picture text -----**
Ee [Fl] Cc
1 Rachel Singh Chair 01/09/2019 — present
Davies
2| Carly Harlow 01/09/2019 —present | |
3 | Demelza Barker 10/04/2021 - present ea
4 o1/osi2o19 - 10/04/2021 |__|
2 5 VAP 7 (PSNae ara
6] A hes cA coco
Thei ee gdh |
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r ha “ slits. ies asilttiaaseen siial ae —————EE—E————————————— - Funds held as custodian trustees on behalf of others Description of the assets N/A held in this capacity | Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for | N/A safe custody and segregation of such assets from the charity's own assets ## Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information) | ## Exemptions from disclosure Reason for non-disclosure of key personne! details ## Other optional information ain . : ' eee nD Oe vee sa — lll - i aude toMathematicsprovide practical opportunities of planned activities develop and improve skills in counting, understanding and using numbers. Understand the world involves guiding children to make sense of their physical world and their community through opportunities to explore, observe and find out about people, places, technology and the environment. Expressive arts and design children explore and play with a wide range of materials. Characteristics of Effective Learning 1. Playing and exploring — engagement * Finding out and exploring * Playing with what they know * Being willing to ‘have a go’ 2. Active learning — motivation ¢ Being involved and concentrating ° Keeping trying * Enjoying achieving what they set out to do 3. Creating and thinking Critically - thinking ¢ Having their own ideas ¢ Makinglinks * Choosing ways to do things Statement WPPS is an inclusive setting with a friendly, approachable and confirming whether | committed staff team who seek to welcome a diverse range of the trustees have children and families, had regard to the The Trustees have had regard to the Charity Commission's guidance issued by | guidance on public benefit. the Charity Commission on public benefit Additional information (optional) You may choose to include further statements where relevant about: SE I Me)! Ya ST ZO A Policy on grant making Policy on social N/A investment including program related investment Contributionby made WPPS has had student and community: volunteers attendingd volunteers sessions occasionally (adhering to latest Covid restrictions), and under usual circumstances frequently has parent members contribute to both the day to day running of the setting as well as | Other: ARRRTPTTENIATsupporting SE Vda)events. la ar te RMA IOP OS TT ## Achievements and Performance { ’ **----- Start of picture text -----**
Financial Review
Review of the charity's At the start of the 2019/2020 year there was a focus by the
financial position at the end | new trustees on increasing reserves to ensure the charity was
of the period in a robust position to carry on its work and complies with its
reserves policy. During the year, that focus was expanded to
ensuring the charity remained as a going concern into,
throughout and coming out of the pandemic.
Statement explaining the WPPS aims to hold as reserves consisting of the greater of
policy for holding reserves four months operating costs or the cost of winding up the
stating why they are held preschool (including redundancy liabilities).
reserves
ootDetails of fund materiallymeeein | Seeee below ee ne
Explanation of any WPPS continues to feel the impact of increased staffing costs
uncertainties about the and static government funding for early years settings.
charity continuing as a going | The charity has taken steps to safeguard reserves and future
concern availability of resources for beneficiaries. Fees have been
raised to a market level and costs are carefully managed.
The setting was promoted locally resulting in increased
demand for the setting and increased numbers of children
attending each day. During the ongoing pandemic careful
attention was paid to ensuring the charity obtained the
support to which it was entitled, thus securing its ability to
reopen in September 2020. This has resulted in a much
improved financial position and it continues to improve. The
preschool has a healthy waiting list and is operating at
capacity as at June 2021. Therefore the charity is deemed a
going concem.
Additional information (optional)
You may choose to include further statements where relevant about:
The principal sources of funding for WPPS are from
Redbridge for the provision of early years education and fees
The charity's principal charged to parents. For the 19/20 year, funding made up 36%
sources of funds (including | of income, fees 50% and fundraising 3%.
any fundraising) The major outgoing was staff wages and pension
contributions at 85% of expenditure being attributable to this.
Rent was 6% of expenditure. Supplies at 4%.
Investment policy and N/A
objectives including any
social investment policy
adopted :
WPPS is an unincorporated parent led charity setting. It is
A description of the principal | increasingly difficult for the charity to monitor and effectively
risks facing the charity meet early years requirements with volunteer Trustees
recruited solely from the parent body. Trustees will continue
to investigate routes to mitigate this risk and select
appropriate mitigating actions, as this work has been
delayed through managing the charity through the COvid-19
pandemic.
Otherds: pummen a ame CL INDAD st AE oh tS. 7 Rae De a aa
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eee eeeS = SDTREE so RT rar Corporate trustees — namesof the directors at the date the report was approved [ Directorpees oe nnn | ies | |___ ee T eRE | M ED PDT TR RS EN a Os EA eae 7 A CA BER AEE ET eT TE ERP Ae DA ST ER MER EP TT 77 LEE WE YS ER ERLE Name of trustees holding title to property belonging to the charity | Trusteename —*d|s Dates actedif not for whole year | —SsSsSs—=—CSSCSCS REPO ORL A Ed SOT TSS Ts ETRE CEA a Viet 7 RRR I ES TT AE Se WME | AN UN GRES LAD SAS TAG EDT ATE Lip | fic Bike AIAN ee hh E T S TR RRE RAT, S| PBS isn ia fe Ne GD Lae ere Del ee ASE S, Te ve [RMR ES Tote] LAM a Oe SE SM AOR Re ES Ss LEE og 5 EG | **----- Start of picture text -----**
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## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **----- Start of picture text -----**
Full name(s)) CyY4 RLM HAR LOW
Secretary, Chair, etc)| |C2ASU [OY]
Date US Glee: |
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mm EeeD,QDG, ee — ___ | i ## ey)w}|| FORCHARITY ENGLANDCOMMISSION AND WALES ## Receipts and payments accounts **----- Start of picture text -----**
CC16a
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from Section A Receipts and payments Unrestricted Restricted funds Endowment Total funds Last year funds funds tothe nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A‘ Receipts ae aD ca TLie a ST aerer - | me | TE .___ aa eerieaedn TRApemere OGcerere|sieemrmmmeece’”a a| | | ssas | | RS = ne SEa Pe |ee— | |[ca][ Ft] a[ |] | Sub total(Gross income forAR_s20s8) [| (LD A2 Asset and investment sales, see table). i. a MT [eile=| : Sub total A3 Payments eSiee | Selena a —«d eeea are[eo ie ea [are 6,916} epensesCMS288oT| aee ERE: GE5) a of | raining ae EES ET | 4 ACm| 36| |[eae] (IEoguranCa GAELa Sos seee< Js t Fat STDsTee) BOM a iey a___-_| ||fsEaeee ee Me [seBs a2ee! Seaie ee i CE REL. eee 9060 Sub tota _a 9 CE) A4 Asset and investment purchases, (see table is [_|e Sub total___| Net of receipts(payments)| __35,184 aE) AS Transfers between funds ae oe Lilien ies Ta ABCash funds lastyearendCash funds this year= end|_____35.181| a__s5aet] a[15.009 ## Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted funds Endowment Categories Details funds funds to nearest £ to nearest £ to nearest £ Cae || (agree balances with receipts and payments account(s)) Unrestricted Restricted funds Endowment funds funds CCXX R1 accounts (SS) Petitsil to nearest£ ae, meee Detsils CoJtlopkn• B3 Investment assets F￿￿tOT*tsh •Fs•t Curr•rrt Y•lu• Detsils B4 Assets ￿taIned for the charity's use FwAlto *l*h !. Detsils BS Liabilities Sp3ned Utthy) tr￿￿ee$ on tda of all the bijstees &3rMbJe Date ol approval ckiA Lotyd ## C—O= <_< x K ; FOR ENGLAND AND WALES report on the accounts (33a? CHARITY COMMISSION| Independent examiner's ## Section A Independent Examiner’s Report Report to the trustees/ members of | Wanstead Park Preschool On accounts for the year | 31 August 2020 Charity no ended (if any) | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended : Y) Responsibilitiesbasis of reportand Asof the the accounts charity trusteesin accordance of the Trust,with youthe requirements are responsibleof thefor theCharities preparationAct 2011 (“the Act’). | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: * accounting records were not kept in accordance with section 130 of the Act or e the accounts do not accord with the accounting records **----- Start of picture text -----**
a
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- | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a *proper understandingPlease delete the wordsof thein accountsthe bracketsto beif they reached. do not apply. Name: | LOoUuLTse HA4% owe Relevant professional & \ qualification(s) or body @ c A L CHE Ly (if any): Address: HEATHERKWooP CLOSE But. oS SG IER 1 October 2018 | ## Pre-school Learning Alliance Model Pre-school Constitutionituti 2011 **----- Start of picture text -----**
One
hadLT
ALLIANCE
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## 1.0 Name 1.1 The name of the pre-school is wa asteach Parry frescheobnd is referred to in this Constitution as “the Pre-school”. The Pre-school is a body in membership of the Pre-school Learning Alliance. 2.0 Aims 2.1 The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: - (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; - (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; - (c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. 3.0 Powers - 3.1 To further its aims the Pre-school has the following powers: - (a) to provide accommodation and equipment; - (b) to raise money to pay for the Pre-school’s activities; - (c) tomake such payments as shall be necessary; - (d) to fix and collect the fees payable in respect of children attending groups run by the Preschool; - (e) subject to adherence with all applicable legislation, to control the admission of children to the groups run by the pre-school and if appropriate, require parents or guardians to withdraw them; - (f) as a member of the Pre-school Learning Alliance to send an accredited representative to vote at local Branch and/or County meetings and to the national Annual General Meeting of the Pre-school Learning Alliance; - (g) to borrow money and to charge the whole or any part of the property of the Pre-school as security for any money borrowed subject to complying with the provisions of sections 38 and 39 of the Charities Act 1993 if it is proposed to mortgage land; - (h) to hire or acquire assets of any kind; **----- Start of picture text -----**
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4.1 Membership of the Pre-school is divided into two kinds: - (i) to buy, lease or rent any land or buildings and to maintain and equip it for the use of the Pre-school; - (j) to sell, lease or otherwise dispose of all or any part of the Pre-school’s property subject to complying with the provisions of sections 36 and 37 of the Charities Act 1993; - (k) to set aside funds for special purposes or as reserves against future expenditure; - (I) to maintain and pay for membership of the Pre-school Learning Alliance; - (m) to insure the property and assets of the Pre-school against any foreseeable risk and to take out other insurance policies to protect the Pre-school as required; - (n) to provide indemnity insurance to cover the liability of the Committee members which by virtue of any rule of law would otherwise attach to them in respect of any negligence, default, breach of trust or breach of duty of which they may be guilty in relation to the Preschool provided that any such insurance shall not extend to any claim arising from any act or omission which the Committee members knew to be a breach of trust or breach of duty or which was committed by the Committee members in reckless disregard to whether it was a breach of trust or breach of duty or not provided also that any such insurance shall not extend to the costs of any unsuccessful defence to a criminal prosecution brought against the Committee members in their capacity as Committee members of the Pre-school; - (0) to employ such paid and unpaid staff, agents and advisors as maybe required from time to time; - (Pp) to do any other lawful things which are necessary or desirable to enable the Pre-school to achieve its aims. 4.0 Membership - (a) Family Membership Parents or guardians of all children who attend any group run by the Pre-school wishing to support the aims of the Pre-school. Each family holding Family Membership will count as one Member of the Pre-school and will be entitled to one vote at any General Meetings of Members of the Pre-school. - (b) Affiliate Membership Affiliate Membership is open to those individuals, organisations or other bodies interested in supporting the aims of the Pre-school. Affiliate Members may join at any time with the agreement of the Committee, but they will not be entitled to become an Affiliate Member until the Pre-school shall have received the subscription (if any) set by the Committee. An Affiliate Member will be entitled to one vote at any General Meetings of the Members of the Pre-school, - 4.2 Membership of the Pre-school will cease if the Member concerned: - (a) gives written notice of resignation to the Pre-school; - (b) dies or in the case of an organisation ceases to exist; - (c) fails to pay their membership subscription (if any), or in the case of Family Members fails to pay their Pre-school fees, within two months from the date on which it is due, in which case the Member will cease to be a Member with effect from the date on which the period of two months expires; - (d) in the case of a Family Member the end of the last term in which any child or children of the Family Member attended any group run by the Pre-school; - (e) is removed from membership by a resolution passed by a majority of the members of the Committee on the grounds that they have acted in a way which brings the Pre-school into disrepute or has failed to abide by the rules of the Constitution. Before the Committee decides whether to remove the Member, the Committee will give the member written notice of the misconduct or failure alleged to have occurred. The Member will have not less than 14 days in which to submit a written response to the notice. The Committee will have regard to this written response before making the final decision on whether or not to terminate their membership. - (f) is an Affiliate Member whose membership is not renewed within 12 months of the date the subscription (if any) pertaining to their membership was set and received by the Committee. - 4.3 Membership of the Pre-school is not transferable. 4.4 Individual membership status may change if the Member's circumstances change during the year from a Family Member to an Affiliate Member. - 5.0 The Committee 5.1 The overall management and control of the Pre-school will rest with the individual members of the Pre-school’s management committee (“the Committee”). As well as being responsible for the management of the Pre-school the Committee members are also the charity trustees of the Preschool. - 5.2 The minimum number of Committee members shall be 5 and the maximum shall be 12, together with up to a further 3 co-opted members. The Committee shall consist of: (a) aChair, a Treasurer and a Secretary (“the Officers”); and - (b) notless than 2 nor more than 9 other elected Members; and (c) _ if the Committee decides it can co-opt up to 3 further Members on to the Committee at any time after the AGM. - 5.3 Not less than 60 per cent of the Committee members, including co-opted members, shall at the time of election or co-option be Family Members. In the event that this 60 per cent figure cannot be achieved, the Pre-school may elect Affiliate Members to make up the balance of the Committee subject to the Affiliate Members being approved by the Pre-school Learning Alliance. - 5.4 Where an individual is elected as a Committee member it is that individual who is the Committee member and charity trustee and no other individual with whom they share Family Membership or Affiliate Membership shall be entitled to stand in their place at Committee meetings or have any other rights as a Committee member. - 5.5 (a) The Committee members in 5.2(a) and 5.2(b) shall be elected for one year at the Annual General Meeting. Retiring Committee members are eligible for re-election unless they have already served on the Committee in any capacity for ten consecutive years. - (b) Co-opted members in 5.2(c) may join at any time on the invitation of the Committee but shall retire at the next Annual General Meeting. No co-opted member shall serve for more than six consecutive years. ) - (c) Inthe event of the death or resignation of an elected Committee member, the vacancy shall be filled until the next Annual General Meeting by a Family Member or an Affiliate Member appointed by the Committee. - 5.6 All Committee members will have one vote each at Committee meetings. In the event of a tie the Chair of the Committee has a second or casting vote. - 5,7 A quorum for Committee meetings is not less than half the Committee, including any two of the Officers. - 5.8 All Members shall be eligible to stand for election to the Committee, except ordinarily a Member who is a paid employee of the Pre-school. A Member who is a paid employee of the Pre-school may however be eligible for election to the Committee subject to the following conditions being satisfied: - a) No Committee member may be paid for services provided to the Pre-school that form part of their duties as a Committee member and trustee of the Pre-school; - b) Any services which are provided by a Member who is a paid employee to the Pre-school must be the subject of a written agreement between the individual and the Pre-school on such terms as are considered by the Committee to be in the interests of the Pre-school and have been approved by a resolution of the Committee; - c) The amount of the remuneration for such services are what is reasonable in the circumstances and do not exceed the amount that is customarily paid by the Pre-school to other persons who are not Committee members for such services; and - d) Not more than a minority of Committee members may at any time be the subject of such arrangements with the Pre-school and no such Committee members shall vote on or sit in any Committee meeting at which any matters concerning any such agreement relating to the provision of their services to the Pre-school is considered by the Committee. - 5.9 Not less than two weeks before the date of the next Annual General Meeting of the Pre-school at which the election of elected Committee members will take place each Member shall be sent a form which any Member wishing to stand as a candidate for election to the Committee must complete and return to the Secretary to indicate their willingness to act as a member of the Committee if elected. - 5.10 At the Annual General Meeting the prospective new elected members of the Committee will be those candidates receiving the highest number of votes from the Members, up to a maximum of 12 elected Committee members in total. Candidates will need to notify their willingness to stand on the Committee to the Secretary. - 5.11 At the first Committee meeting following the Annual General Meeting at which the newly elected members of the Committee are elected they shall choose from amongst their number the members who will act as Chair, Treasurer and Secretary. - 5.12 The term of office of any Committee member will automatically cease: - (a) if he or she is not re-elected or re-appointed in accordance with the provisions of this clause 5; - (b) if they are disqualified under the Charities Acts from acting as a charity trustee; - (c) if they are incapable whether mentally or physically of managing his or her own affairs: (d) if they resign (but only if at least 5 other elected members of the Committee will remain in Office); - (e) if they are removed from the Committee by a resolution passed by a majority of the members of the Committee on the grounds that they have acted in a way which brings or is likely to bring the Pre-school into disrepute or he/she has failed to abide by the rules of the Constitution, Before the Committee decides whether to remove the Committee member, the Committee will give him/her written notice of the misconduct or failure alleged to have occurred, The Committee member will have not less than 14 days in which to submit a written response to the notice. The Committee will have regard to this written response before making the final decision on whether or not to remove him/her from the Committee. ## 6.0 Proceedings of the Committee - 6.1 The Committee shall hold at least 2 meetings each year unless the Committee shall decide by simple majority to hold a further meeting or meetings. - 6.2 Every issue considered at Committee meetings may be determined by a simple majority of the votes cast at the meeting. A written resolution signed by all members of the Committee is as valid as a resolution passed in a meeting. - 6.3 A Committee member must absent himself or herself from any discussions of the Committee in which it is possible that a conflict of interest may arise between his or her duty to act solely in the interest of the Pre-school and any personal interest (including but not limited to any personal financial interest) which the Committee member may have in the matter under consideration and take no part in any vote on the matter. ## 7.0 General Meetings - 74 The Pre-school shall in each calendar year hold a general meeting as its Annual General Meeting, in addition to any other general meetings in that year and shall specify the meeting as such in the notice calling it. The Annual General Meeting in each year shall be held at such time and place as the Committee shall decide. All General Meetings other than the Annual General Meeting shall be Extraordinary General Meetings. Vie Each Annual General Meeting will be chaired by the Chair or in his/her absence another member of the Committee and which shall: - (a) receive the accounts of the Pre-school for the previous financial year, - (b) receive an annual report from the Committee; - (c) elect the new members of the Committee; - (d) transact any other business properly put to the meeting. - 7.3 An Extraordinary General Meeting may be called at any time at the request of the Committee or not less than one quarter of the Members: - (a) The Secretary or Chair shall send notice of the date, time and place of each Annual General Meeting and any Extraordinary General Meeting, with a list of items to be discussed, to all Members at least two weeks before the date of the meeting. - (b) If the Committee do not call an Extraordinary General Meeting within two months of a proper request to do so, any Member may call the meeting by putting up a notice in a conspicuous place where the group meets at least two weeks before the meeting. - 74 The quorum for a General Meeting shall be 10% of the Members or 5 Members, whichever is the greater. If fewer attend, a new meeting must be called at a time and place determined by the Committee. If at the adjourned meeting a quorum is again not present 1 hour after the time appointed for the meeting then the Members present shall constitute a quorum. - 7.5 Proposals may be put to a General Meeting of the Pre-school by the Committee or any Member. - 7.6 All proposals put to the vote at General Meetings shall be decided by a simple majority of votes cast, except proposals to amend this Constitution or to dissolve the Pre-school which shall require not less than two thirds of the Members present at the meeting to vote in favour. - 7.7. No amendments may be made to this Constitution without the prior approval of the Pre-school Learning Alliance and where any amendment is to the aims of the Pre-school set out in paragraph 2.1 or to dissolution under paragraph 11; or which would authorise any financial benefit to be received by trustees or to this paragraph 7.7 this shall not take effect without the prior written consent of the Charity Commission. (In this paragraph a ‘financial benefit’ means a benefit, direct or indirect, which is either money or has a monetary value.) - 7.8 A copy of any resolution amending this Constitution must be sent to the Charity Commission within 21 days of it being passed. - 8.0 Property 8.1 If the Pre-school acquires an interest in any property, either as a freehold, lease or licence of any land or buildings, then this property interest will be held by individuals appointed by the Committee to act as holding trustees of the property on behalf of the Pre-school. These holding trustees may be members of the Committee, Members of the Pre-school, Member of staff or any other persons which the Committee may appoint. A holding trustee need not be a Member of the Pre-school. The holding trustees are not charity trustees and appointment as a holding trustee will not of itself make a holding trustee either a Committee Member or Member of the Pre-school. Where holding trustees are required to hold property on behalf of the Pre-school then there shall not be less than 2 or more than 4 of them appointed by the Committee at any time. - 8.2 Holding trustees will hold office until: - (a) death; or - (b) retirement with the consent of the remaining holding trustees; or - (c) removal by a resolution of the Committee; or - (d) removal by operation of the law but no retirement or removal shall be effective unless there will be at least two remaining holding trustees, - 8.3 In the absence of fraud or wilful default the holding trustees are entitled to be indemnified out of the Pre-school’s assets against any risks or expenses incurred by them in the exercise of their duty as holding trustees for the Pre-school. - 8.4 The Committee may convene a meeting with the holding trustees at any time and shall do so within one month of receiving a request for such a meeting from a majority of the holding trustees acting for the Pre-school, provided that the subject matter of any meeting will be limited to discussing matters relating to the property held by the holding trustees for the Pre-school and its management. ## 9.0 Finance and Accounts - 9.1 The Committee will ensure that the Pre-school complies with the requirements of the Charities Acts as to the keeping of financial records, the auditing of accounts and the preparation and transmission to the Charity Commission of: - (a) annual reports; - (b) annual returns; and - (Cc) annual statements of account. - 9.2 The accounting records shall, in particular, contain: (a) entries showing from day to day all monies received and expended and the matters in respect of which the receipts and expenditures took place; and - (b) arecord of the assets held and any monies owed by the Pre-school. - 9.3 At each meeting of the Committee the Treasurer shall normally present an up to date written statement of accounts to the Committee. - 9.4 All accounting records relating to the Pre-school shall be available for inspection by any member of the Committee at any reasonable time during normal office hours and may be available for inspection by Members at the discretion of the Committee. - 9.5 The Pre-school may open one or more bank accounts. All bank accounts will be in the name of the Pre-school. - 9.6 Cheques and orders for payment of money from these accounts shall normally be signed by two designated persons, one of whom shall be an Officer. Where the Pre-school is not subject to any conditions of a grant which requires two signatories, the Committee may decide to allow cheques and orders for small amounts set by the Committee to be signed by a single signatory. A duplicate of all bank statements should normally be sent to the Chair. - 9.7 The Committee may resolve to set aside income as a reserve against future expenditure but only in accordance with a written reserves policy. - 10.0 Minutes - 10.1 The Committee will keep minutes of all proceedings at all meetings of the Pre-school and of the Committee. The minutes shall record: a) the names of everyone present at the meeting; - b) the decisions made at the meetings; - c) where appropriate, the reasons for and any actions arising from the decisions: and - d) any other material details regarding the meeting. ## 11.0 Dissolution - 11.1 If the Committee resolves that the aims of the Pre-school can no longer be fulfilled, the Committee will convene an Extraordinary General Meeting of the Pre-school to consider the winding up and dissolution of the Pre-school. - 11.2 If the Extraordinary General Meeting referred to in paragraph 11.1 decides by a two thirds majority of the Members present and voting that the Pre-school should be wound up the Committee in consultation with the Pre-school Learning Alliance shall transfer all of the assets of the Pre-school (subject to the satisfaction of all debts and liabilities of the Pre-school) in accordance with paragraph 11.4. - 11.3 If at the Extraordinary General Meeting a quorum is not present within 1 hour of the time appointed for the meeting then the meeting will be adjourned to the same day of the next following week at the same time and place. If at the adjourned meeting a quorum is again not present within 1 hour of the time appointed for the meeting then the Members present shall constitute a quorum - 11.4 If the Pre-school is wound up or dissolved and after all of its debts and liabilities have been satisfied there remains any property or assets these shall not be paid or distributed amongst the Members of the Pre-school but shall be applied in one or more of the following ways: - (a) transferred to the Pre-school Learning Alliance or, with the agreement of the Pre-school Learning Alliance, to another pre-school established as a charity whose governing instrument prohibits the distribution of income and property to an extent at least as great as is imposed on the Pre-school and whose objects are similar to those of the Pre-school; or - (b) in such other manner consistent with the charitable status of the Pre-school as the Preschool Learning Alliance and the Charity Commission have approved in writing in advance. - 12.0 Indemnity - 12.1 Subject to the provisions of the Charities Acts, every member of the Committee shall be indemnified out of the assets of the Pre-school against any liability incurred by him/her in defending any proceedings, whether civil or criminal, in which judgement is given in his/her favour or in which he/she is acquitted or in connection with any application in which relief is granted to him/her by the court from liability for negligence, default, breach of duty or breach of trust in relation to the affairs of the Pre-school. **----- Start of picture text -----**
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Pre-school Learning Alliance Membership Number SiO UW CD
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This constitution was approved by the members of (pre-school name):
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at a General meeting held on 3 ) 2; b - 2! Cc) 2 |
Signed (Chair) ?. cA Dowt—
Signed (Secretary) Me 7! Dw.
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