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← The Malverns District Scout Council

2024-03-31-accounts

Scouts The Malverns

Registered Charity No: 1030019

Trustees Annual Report For year 1[st] April 2023 to 31[st] March 2024

Trustees during the year:

Ex Officio

Robert Sidley Ben Johnstone Paul Boniface Derek Barnes David Cashmore Susan Revell Adrian Ward

Elected

Nominated

Other Key District Roles during the year:

District Youth Commissioner Vacant Assistant District Commissioner Scouts Matthew Cooper Assistant District Commissioner Cub Scouts Debbie Harrisson Assistant District Commissioner Beavers Maureen Heath District Explorer Scout Commissioner Adrian Ward District Scout Network Commissioner Vacant District Appointments Chair June Etheridge District Appointments Secretary Derek Barnes District Nights Away Advisor Dick Brocklehurst District Badge Secretary Mike Wood District Camp Warden Peter Ashcroft District Local Training Manager Vacant District President Derek Barnes

Scouts The Malverns Trustees Annual Report 2023/24

Page 1

Structure, Governance and Management

The name of the Charity is ‘The Malverns District Scout Council’ also known as ‘Scouts The Malverns’ and is Registered Charity Number 1030019.

The Malverns District Scout Council has adopted the standard constitution recommended in Chapter 5 of the Policy, Organisation and Rules (POR) of the Scout Association, established by Royal Charter which was granted 4[th] January 1912.

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The method of achieving this is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, guided by adult leadership.

The key purpose of Scouts The Malverns is to provide:

Scout Groups are autonomous charities and provide exciting opportunities for Beaver Scouts (aged 6 to 8 years), Cub Scouts (aged 8 to 10½ years) and Scouts (aged 10½ to 14 years) through the progressive award schemes. Hopefully there will also soon be the provision of Squirrels (aged 4 to 6 years) in some Scout Groups. Explorer Scouts (aged 14 to 18 years) and Scout Network (aged 18 to 25 years) continue this development and award system.

The Trustees comprised: 3 District Officers (Chair, Secretary & Treasurer), the District Commissioner, the District Youth Commissioner, the District Explorer Scout Commissioner, the District Scout Network Commissioner, up to 4 persons elected by members of the District Scout Council at the Annual General Meeting, up to the same number of persons nominated by the District Commissioner and approved by the District Scout Council and up to the same number of persons that may be co-opted. Proposals are invited prior to the Annual General Meeting for elected Trustees. In keeping with the changes in POR, these arrangements will change from 2024 Annual General Meeting

The District Trustee Board manage the District and generally meet every 2 months. Through the year, the Trustee Board existed to support the District Commissioner in meeting the responsibilities of their appointment. However, from April 2024 onwards, the Transformation changes being put in place by The Scout Association mean that the Trustee Board will start to solely focus on governance and related issues.

Members of the Trustee Board act collectively as charity Trustees of the Scout District and in the best interests of its members to:

Scouts The Malverns Trustees Annual Report 2023/24

Page 2

The Trustee Board also:

Risk and Internal Controls

The District has in place systems of internal controls that are designed to provide good assurance against material mismanagement or loss. These include two independent authorisers for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

The District conducts risk assessments for all activities and provides guidance to Groups and Units on how they should do so.

The Trustees maintain a top-level risk register for the District as a whole and review this at all Trustee Board meetings to ensure that it is as up to date as possible.

Achievements and performance

Scouting in The Malverns continues to progressively recover after being adversely affected by the COVID pandemic when it shrank from some 1,000 members (adult and young people) to about 800 members between 2020 and 2023. The situation has now stabilised and the District is growing again (young people and adult volunteers). We have been opening new sections (including our first Squirrel Drey for 4 to 6 year olds) and the re-opening of a several Explorer Units. There remains good demand for young people’s places across the District with over 100 young people on the waiting lists wanting to join. Nevertheless, there remains a concerning level of vacancies to key District and Group roles that are continuing to be addressed as a priority and are necessary to re-build the District and all its functions including Warren Oak.

Through the year, our campsite at Warren Oak has held up well and is back above preCOVID levels – which is great. We are particularly thankful to our small team of dedicated volunteers who manage and look after Warren Oak including all bookings. Three key developments for Warren Oak are in the pipeline; a replacement bouldering wall (held up by the very damp weather over the last winter, but soon to be ready), a large covered open area for those using the site to be able to shelter under during inclement weather and an extension to the toilet and shower facilities at the site.

In order to satisfy the demand for Scouting in the District, continuing promotion, recruitment and support of adults as leaders, administrators, trustees, and supporters is needed. There exists the opportunity to open new Sections in existing Groups and to strengthen some Groups and existing Sections.

The top priorities for the coming year are therefore:

Scouts The Malverns Trustees Annual Report 2023/24

Page 3

We continued to refine the specific actions needed to address these top priorities through the year.

The District appreciates the generosity, time and effort of all our adult volunteers in the District, in Groups and in support teams (including the local branch of the Baden Powell Guild), all of whom impact directly and indirectly on the District's activities. Thank you.

The District does not employ any paid workers and Trustees have not received any payments except for small amounts of receipted expenses.

Financial Review

Please see the associated Receipts and Payments Accounts for The Malverns District Scout Council.

Reserves Policy:

The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District (including Warren Oak) should income and fundraising activities fall short, and to hold funds to support individuals and Groups in times of urgent need. Trustees consider that the District should hold a sum of £30,000 (equivalent to 12 months running costs, excluding subscriptions payable to Headquarters and County) plus £15,000 to meet any immediate needs of members, Groups and Units within the District. The District held total cash funds of approximately £97,400 at the year end, including approximately £24,500 in our Explorer Units accounts, with the rest roughly evenly split between the main District and Warren Oak. This well covered the required reserves, but included the Warren Oak funds earmarked for the development of the site.

Investment Policy:

The District does not have sufficient funds to invest in long term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream Banks or Building Societies.

Scouts The Malverns Trustees Annual Report 2023/24

Page 4

Addresses:

Correspondence:

Scouts The Malverns, c/o Berrow Bank, Bromsberrow, Ledbury, Herefordshire HR8 1SG.

e-mail: administration@scoutsmalvern.org.uk

Websites:

District: www.scoutsmalverns.org.uk Warren Oak: www.warrenoak.org.uk

This Trustees Annual Report was reviewed and unanimously approved by the District Trustees at their Board meeting on 3[rd] June 2024 and signed on their behalf by

Scouts The Malverns Trustees Annual Report 2023/24

Page 5

TOTALS MALVERN & DISTRICT SCOUT COUNCIL Receipts and Payments Account

----- Start of picture text -----
Year start date Year end date
For the year
01/04/23 To 31/03/24
from
Receipts and payments
2022/23 2023/24
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income - -
Membership subscriptions 39,030 32,743
Less:Membership subscriptions paid on (National/County/Area/District) -28,106 -30,243
Net membership subscriptions retained 10,924 6,901
Donations 65 1,167
Legacies - -
Gift Aid - 2,870
- -
Sub total 10,989 10,938
Grants
Maintenance grant - -
Other grants - 3,500
Sub total - 3,500
Fundraising (gross)
Camp Fees 4,974 10,943
Activities 14,697 12,238
Recycling 565 -
Other fundraising activities & badges 3,962 2,815
Sub total 24,198 25,996
Investment income
Bank interest 100 81
Building Society interest - 11
The Scout Association Short Term Investment Service
- -
Property Rent income - -
Wayleave - 195
Sub total 100 287
Total Gross Income 35,287 40,721
Asset and investment sales, etc. - -
Total receipts 35,287 40,721
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1 LT700002 (1st January 2017)

TOTALS MALVERN & DISTRICT SCOUT COUNCIL Receipts and Payments Account

----- Start of picture text -----
Year start date Year end date
For the year
01/04/23 To 31/03/24
from
Receipts and payments
2022/23 2023/24
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 14,535 18,367
Adult support and training - -
Rent
1,682 1,374
Water and Sewerage
482 364
Electricity and Gas
521 2,017
Insurance
2,976 3,318
Repairs and Renewals
4,842 1,689
Materials and equipment
368 2,803
Printing and photocopying
232 296
Contribution to camp costs
- 405
Uniforms
775 699
AGM and trustee expenses
58 53
Bank Charges
145 70
Telecoms ,website & Licence
796 762
St Georges Day Parade
- -
Sub total
27,412 32,217
Donations 1,225 7
Badges 3,339 3,374
Jubilee tree
280 -
Gift
92 -
Sub total
4,936 3,381
Total Gross Expenditure 32,348 35,598
Asset and investment purchases, etc. - -
Total payments 32,348 35,598
Net of receipts/(payments) 2,939 5,123
Cash funds last year end
89,399 92,338
Cash funds this year end 92,338 97,461
----- End of picture text -----

2 LT700002 (1st January 2017)

Statement of assets and liabilities at the end of the year Statement of assets and liabilities at the end of the year
2022/23 2023/24
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account 91,539 91,539 95,107
Bank deposit account - - - 2,218
Credit Cards - - - -
The Scout Association Short Term Investment Service - - - -
Cash/Floats 799 799 136
Total cash funds 92,338 92,338 97,461
Other monetary assets
Tax claim - - - -
Debts due from the County/Area/District/Group - - - -
Insurance claim - - - -
Sub total - - - -
Investment assets
Investment property - detail - - - -
Quoted investments - - - -
Other investments - detail - - - -
Sub total - - - -
Non monetary assets for charity's own use
Badge stock 2,745 2,745 3,091
Shop stock - - - -
Other stock - - - -
Land and buildings 390,000 390,000 400,000
Motor vehicles 8,000 8,000 7,800
Scouting equipment, furniture etc 1,400 1,400 1,300
Other 4,180 4,180 4,050
Sub total 406,325 406,325 416,241
Liabilities
Accounts not yet paid - - - -
Expenses incurred but not invoiced - - - -
Subscriptions not yet paid - - - -
Loan - detail - - - -
Other liabilities - - - -
Sub total - - - -

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 3 June 2024 and signed on their behalf by

[Date,]

----- Start of picture text -----
Dr Derek Barnes
District Chair
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David Cahsmore District Treasurer

Independent examiners report to the trustees of Malvern Dtstrlct Seout Counell I reFQrt to the trU￿ceS of tl 4¢¢outtts of the Malvern Disthet for the yearending 31.3.2024 Responsibilities and basis of report As the ¢hATity trust￿5 of the M4lv¢rn Distri¢t you ore rtsp)nsible for the prewion ofthe accounts in &cordance with the requirements of the Clwities Act 2011 { Ihe Act, ). I r¢p)rt in respect of my examination of the Malvern District accounts out under section 145 of the 2011 Act and in carying Out my ex4min4tion I hav¢ followtd all the wjlicable Directions giv¢n by the Charity Commi&8ion under section 145(5Xb) of t￿ ACL Independent examlner's $tat¢m¢Dt I hAve completyj my ¢x4minwion. I can confirni ttr•t no material matters ￿ve com¢ w my attemion in connection with the examinalion giving me ￿￿Se to beli¢v¢ that in any marial respec¢ the a¢¢ourtts do rtot a¢¢ord with those re￿rds. I have no wncerns and have ¢ome #¢ross no rther Matte￿ in connection with the examination to which attention should be drnwn in this reFK)rt in order to enable ¥4 proper uNlerstsnding of the a¢¢ounts to be y￿h¢& Signed.. Name.. rh PA¢&CS Ad(Iress: Wjf Pe)**) 251 y/LE 4 Lf[O￿2(1StJanuary 20171

I report to the trustees of the accounts of the Malvern District for the year ending 31.3.2024 Responsibilities and basis of report As the charity trustees of the Malvern District you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ( 'the Act, ). I repx)rt in respect of my examination of the Malvern District accounts carried out under section 145 of the 201 l Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent examiner's statement I have completed my examination. I can confinn that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: