## **Trustees’ Annual Report for the period** ## **From SEPTEMBER 2020 TO AUGUST 2021** ## **Charity name: WITHYCOMBE RALEIGH PRESCHOOL** ## **Charity registration number: 1029973** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Withycombe Raleigh Preschool offers care
and education for children below school
age and from the age of two. We are a
happy, thriving preschool celebrating over
50 years of education. We pride ourselves
on our dedicated team of experienced staff
and our friendly approach. Our aim is to
ensure each child has a happy and
enjoyable time in our safe and stimulating
environment. Ofsted graded'Good'2019.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the academic year 2020/21 the
preschool employed six staff members and
served around 35 families.
The Preschool continued to open safely
throughout the lockdowns, despite the
challenges of self isolation, furloughed
staff, and ‘one setting’ guidance reducing
our numbers. We were particularly careful
to ensure everyone (staff and parents)
were kept fully informed if they were not
attending Preschool on a regular basis,
Tapestry made this very easy. We also
checked in with a phonecall to our families
not attending.
We were aware that our parents were not
able to get to know each other throughout
this year and were missing out on that
network and support and so came up with
different ideas to ensure parents were able
to meet up for play dates in the park etc.
Staff training and network meetings
continued virtually, which we have all found
saves time and money!| **CHAIR’S REVIEW OF THE YEAR** This year was my second as chair and another strange year for us all. I was re-elected Chair on 2[nd] October 2020, joined by Julie Morris as secretary and Michelle Marles as treasurer. Between various lockdowns and constantly changing procedures it's been difficult to run a somewhat 'normal' year. Unfortunately, due to various restrictions, we were unable to do much fundraising over the course of the year. We did however, have an October half term ‘treasure hunt’ which brought in £230! Unable to do our usual Christmas fair, we held a Christmas raffle throughout December choosing to sell tickets via families of the preschool and taking online payments, making a profit of £310. We also held a bag2school which raised £36. We were fortunate to have been the only hall users for the majority of the year due to Covid restrictions, which has been helpful to be able to leave the hall set up. A new notice board has been installed at the entrance to the building, courtesy of the church and this was very welcomed. The Church Committee have also installed new doors and re-sanded the floor, so the upkeep of the hall has continued throughout. We were able to welcome our church friends to share harvest and easter celebrations outside in the garden. Our Christmas Nativity went ahead in the hall, shared with families via Tapestry. The pandemic saw another lockdown commence in January and although preschool settings were permitted to stay open, we did feel the effects of this with some children choosing to stay off with their siblings or attend other settings full time to comply with the ‘one setting’ guidance. These effects are evident in our drop in income for the term. We also had a very reduced staffing of 3, with 2 staff on furlough (home schooling their own children) and 1 staff member working at her other workplace. It was a challenge to remain gelled as a staff team during this term, one which we overcame with regular communication before everyone returned after Easter. The preschool made an overall loss of £7378 which is very unfortunate but understandable given the circumstances of the year and we hope this next year will be better for us. The academic year ended with a lovely outdoor ceremony for the leaver children and was an emotional day for parents and staff alike. I would like to thank the staff for their hard work and dedication during the last year and also a thank you to Hannah, Michelle and Julie for their work and commitment to the committee during the past year. ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|For the second year running the preschool
has made a significant loss of £7378. The
three years prior to this, the Preschool
made a good profit which has carried
through these past two years of Covid.
Rent and NLW both increased during this
time, whilst our numbers on roll have
decreased.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves Policy reviewed and agreed**
We aim to hold sufficient financial reserves
to sustain the preschool if our income falls
below expected levels. Our intention would
be to continue functioning as a preschool if
at all possible and cover the payment of
staff redundancies in the unlikely event that
the preschool had to close.| |Amount of reserves held|Para 1.22|**Preschool continues to hold sufficient**
**funds to cover staff redundancy**
**payments (calculations adjusted**
**annually) and 3 months running costs**| |||Discussed in detail at AGM| |---|---|---| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|For consideration in coming 12 months:
•
Fundraising and accessing any
Grants that may be available
•
National living wage increase April
2022
•
A predicted fall in numbers on roll in
Exmouth learning community
•
Marketing our Preschool| ## **Structure, Governance and Management** |Type of governing document|Para 1.25|**EARLY YEARS ALLIANCE**
**CONSTITUTION 2011**| |---|---|---| |How is the charity
constituted?|Para 1.25|**UNINCORPORATED**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**All parents (or members) are invited to**
**stand for election to committee at our**
**AGM annually in October**| ## **Reference and Administrative details** |Charity name|WITHYCOMBE RALEIGH PLAYGROUP| |---|---| |Known as|WITHYCOMBE RALEIGH PRESCHOOL| |Registered charity number|1029973| |Charity’s principal address|Parish Church Hall
Withycombe Village Road
Exmouth
EX8 3AE| |Email|**withycomberaleighplaygroup@gmail.com**| **Names of the charity trustees who manage the charity** |1
2
3
4
5
|**Trustee name**|**Office (ifany)**|**Elected at AGM Oct 2020-Oct 2021**| |---|---|---|---| ||Michaela Taylor|Chair|Re-elected at AGM Oct 21| ||Hannah Walter|Safeguarding|Re-elected at AGM Oct 21| ||Michelle Marles|Treasurer|Re-elected at AGM Oct 21| ||Janet Hemmins|Manager|Re-elected at AGM Oct 21| ||Alison Cooper|Deputy|Re-elected at AGM Oct 21| ||Julie Morris|Secretary|Stood down at meetingJuly21| ## **Profit and Loss Account** |Funding
Fees
Other
Expenses
Wages & HMRC
Rent
Other
Profit/Loss:|59635
6407.17
794.8|£
66,836.97
£74,215.53| |---|---|---| ||62900.46
6702.5
4612.57|| |||| |||£7,378.56| |

Current account balance at1/09/2020
Gold account balance at 1/09/2020
PLUS Income
LESS
expenditure
Current account balance at
01/09/2021
Gold Account balance at 01/09/2021
PROFIT/LOSS:|£19,670.13
£16,042.00| |---|---| ||£35,712.13
£66,836.57
£74,215.53| ||£28,333.17| ||£12,289.57
£16,043.60| ||£28,333.17| ||£7,378.96| |**WITHYCOMBE RALEIGH**
**PRESCHOOL ACCOUNTS**
**SUMMARY 2020/2021**||||| |---|---|---|---|---| ||**_AUTUMN_**|**_SPRING_**|**_SUMMER_**|**#REF!**| ||**_Actual_**|**_Actual_**|**_Actual_**|| |**RECEIPTS**||||| |EYE FUNDING 3yrs+ £4.10 per hour|£17,976.36|£17,345.33|£24,313.31|**£59,635.00**| |2 YEAR OLD FUNDING £4.96 p/h|£0.00|£0.00|£0.00|**£0.00**| |SEN/INCLUSION FUNDING|£0.00|£0.00|£0.00|**£0.00**| |PUPIL PREMIUM 53p p/h|£0.00|£0.00|£0.00|**£0.00**| |INVOICED FEES £5 p/h|£3,119.27|£350.00|£2,937.90|**£6,407.17**| |DAF (disability allowance funding)|£0.00|£0.00|£0.00|**£0.00**| |fruit donations|£41.00|£40.00|£90.00|**£171.00**| |GRANTS AND DONATIONS|£0.00|£22.00|£0.00|**£22.00**| |BANK INTEREST|£0.80|£0.40|£0.40|**£2.00**| |OTHER DCC|£0.00|£0.00|£100.80|**£100.80**| |FUNDRAISING|£144.00|£355.00|£0.00|**£499.00**| |**TOTAL RECEIPTS**|£21,281.43|£18,112.73|£27,442.41|£66,836.97| ||**_AUTUMN_**|**_SPRING_**|**_SUMMER_**|| ||Actual|Actual|Actual|| |**PAYMENTS**||||| |PAYROLL Wages, PAYE, Pension|£20,484.78|£15,895.29|£26,520.39|**£62,900.46**| |OFFICE ink stat phone internet|£373.11|£72.99|£150.90|**£597.00**| |EQUIPMENT/MATERIALS|£276.13|£116.06|£318.65|**£710.84**| |PROFESSIONAL FEES - payroll,
bookkeeper|£50.00|£121.20|£699.60|**£870.80**| |RENT @ £7 per hour x 32 hours
week|£1,878.00|£2,934.50|£1,890.00|**£6,702.50**| |PROMOTIONAL staff
uniform/bookbags etc|£0.00|£0.00|£0.00|**£0.00**| |CONSUMABLES (snacks)|£95.99|£122.71|£117.96|**£336.66**| |CONSUMABLES (cleaning)|£271.15|£224.78|£467.26|**£963.19**| |CONSUMABLES (other)|£0.00|£0.00|£67.35|**£67.35**| |INSURANCE & MEMBERSHIP inc
Ofsted|£0.00|£0.00|£732.55|**£732.55**| |TRAINING|£35.00|£0.00|£70.60|**£105.60**| |bank charges (£5 pm)|£20.00|£24.00|£40.00|**£84.00**| |OTHER|£74.10|£0.00|£24.48|**£98.58**| |FUNDRAISING COSTS|£46.00|£0.00|£0.00|**£46.00**| |**TOTAL PAYMENTS**|£23,604.26|£19,511.53|£31,099.74|£74,215.53| |||||| |**SURPLUS/DEFICIT**|-£2,322.83|-£1,398.80|-£3,657.33|-£7,378.56|