## **Executive Committee** 

**TRUSTEES ANNUAL REPORT** Period: 1[st] April 2021 to 31[st] March 2022 

**Chairperson:** Pamela Darge **Group Scout Leader:** Paul Hill **Unit Address** : Scout Hut, Hare Lane, Little Kingshill, Bucks 

## **CHARITY NAME:** 

1[st] Kingshill Scout Group 

**CHARITY NUMBER:** 1029959 **PRINCIPAL ADDRESS:** 

Scout Hut, Hare Lane, Little Kingshill, Bucks HP16 0EE 

## **NAMES OF TRUSTEES** 

|Name|Office(if any)|Dates acted if not for wholeyear|
|---|---|---|
|Pamela Darge|Chair|From 13 October 2021|
|LucySannwald|Treasurer|From 13 October 2021|
|Arlene Lindsay|Secretary|From 26 November 2021|
|Paul Hill|GroupScout Leader||
|Richard Hughes|DeputyGroupScout Leader||
|Adam Heeley|Scout Leader||
|Sharon Last|Chair|Until 13 October 2021|
|Alison Kerekes|Secretary|Until 26 November 2021|



## **COMMITTEE MEMBERS (in addition to above)** 

|Name|Office(if any)|Dates acted if not for wholeyear|
|---|---|---|
|Iain Darge|Beaver Scout Leader||
|Warren Howlett|Cub Scout Leader||
|Jennifer Bass|Asst. Cub Scout Leader||
|Andrew Reddington|Asst. Scout Leader||
|Emma Ashlin|Co-Secretary|From 26 November 2021|



## **ADVISORS** 

|**ADVISORS**|||
|---|---|---|
|Name|Address|Type of Advisor|
|Charlotte Nicholas|26 Mulberry Court, Holmer<br>Green, Bucks HP15 6TF|Finance|





**TRUSTEES ANNUAL REPORT** Period: 1[st] April 2021 to 31[st] March 2022 

## **STRUCTURAL GOVERNANCE AND MANAGEMENT** 

## _**Governing Document**_ 

The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. 

## _**How is the charity constituted?**_ 

The Group is a trust established under its rules which are common to all Scouts. 

## _**Trustee selection methods**_ 

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 

## _**Additional Governance Issues**_ 

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. 

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and other interested parties.  The committee meets 4 times each year. 

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. 

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: 

- The maintenance of Group property; 

- The raising of funds and the administration of Group finance; 

- The insurance of persons, property and equipment; 

- Group public occasions; 

- Assisting in the recruitment of leaders and other adult support; 

- Appointing any sub committees that may be required; 

- Appointing Group Administrators and Advisors other than those who are elected. 



**TRUSTEES ANNUAL REPORT** 

Period: 1[st] April 2021 to 31[st] March 2022 

## **RISK AND INTERNAL CONTROL** 

The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: 

_Damage to the building, property and equipment._ The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. 

_Injury to leaders, helpers, supporters and members_ . The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. 

_Reduced income from fund raising._ The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. 

_Reduction or loss of leaders._ The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section.  The Scout District or County would also be asked to assist, at least temporarily, as they have done previously.  In the worst case scenario the complete closure of the Group. 

_Reduction or loss of members._ The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. 

_Financial review:_ The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. 

## **OBJECTIVES AND ACTIVITIES** 

The objective of the group as a unit of the Scouts is namely to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. This is described in POR by the values and method of scouting. 

## _The Purpose of Scouting_ 

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. 

1[st] Kingshill Scouts Executive Committee 

Page 3 of 5 



**TRUSTEES ANNUAL REPORT** 

Period: 1[st] April 2021 to 31[st] March 2022 

## _The Values of Scouting_ 

As Scouts we are guided by these values: 

- **Integrity** : We act with integrity; we are honest, trustworthy and loyal. 

- **Respect** : We have self-respect and respect for others. 

- **Care** : We support others and take care of the world in which we live. 

- **Belief** : We explore our faiths, beliefs and attitudes. 

- **Co-operation:** We make a positive difference; we co-operate with others and make friends. 

## _The Scout Method_ 

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: 

- enjoy what they are doing and have fun 

- take part in activities indoors and outdoors 

- learn by doing 

- share in spiritual reflection 

- take responsibility and make choices 

- undertake new and challenging activities 

- make and live by their Promise. 

## _Main activities we provide to support these objectives_ 

We run a range of activities for children aged 6-14, some of which are subsidised by the group through fundraising.  Activities can include but are not limited to weekends camps for all sections, water sport and land based activities (climbing), as well as life skills such as lighting fires, tying knots, learning about local communities.  We actively encourage all volunteers. 

## _Public benefit statement_ 

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 

## **ACHIEVEMENTS AND PERFORMANCE** 

COVID restrictions meant this year was a challenging one for our group.  Leaders did switch to meetings over Zoom but this proved more successful for some sections than others.  Our Beaver section did manage to hold a virtual camp which was well attended and we did see group numbers rise slightly.  When restrictions were briefly lifted our Scout unit did meet outdoors for some face-to-face activities. 

1[st] Kingshill Scouts Executive Committee 

Page 4 of 5 



TRUSTEES ANNUAL REPORT
Penod I. April 2021 to 31# March 2022
FINANCIAL REVIEW
Resetves policv
The Groups policy on reserves has been to hold sufficient to continue the charitable activitie5 of
the group when income and fiJnd raising 3ctivikn.es fall short We are fortunate to have received a
number of local Government Grants from Buckinghamshire Council due to the COVID pandemic.
Moving forward our policy will be to retain reserves of 50% of recurring expenditure to allow
coverage for utslities, insurance etc
Investment poljcy
Over the last year we have been able to invest in some refurbishment of our hut and maintenance
of our ground borders. Moving forward we will need to look at fvrther maintenance of our hut
with the potential requirement of needing to build a new one. The Group has adopted a risk
averse strategy to the investment of its funds. All funds are held in cash using only mainstream
banks or building societies.
The Group held reserves of approximately £33.900 against this at year end. This is above the
level required for operating expenses. However. this can be explained by multiple grants received
during the financial year
The trustees declare that thty have approved the trustees report above.
Signed on behalf of the charity's trustees..
Signaturels..
Full namels..
Posrtion..
Date..
5025
Page5of5

||**2021-2022**|
|---|---|
|**Income**||
|Donation|250.00|
|Events|0.00|
|Events - Beavers|156.00|
|Events - Cubs|140.00|
|Events - Scouts|234.00|
|Fundraising|5.00|
|Grants|19,574.00|
|Membership Fees|5,170.00|
|**Expense**||
|Activity Equipment|0.00|
|Admin|0.00|
|Badges|0.00|
|Bank Fees|0.00|
|Events|0.00|
|Events - Beavers|8.52|
|Events - Cubs|6.18|
|Events - Scouts|224.88|
|Insurance|2,626.04|
|Meetings - Beavers|0.00|
|Meetings - Cubs|0.00|
|Membership Costs|2,637.68|
|Rates|96.09|
|Utilities|708.26|
|Venue Maintenance|968.00|
|**Account balances**||
|1st Kingshill Scouts|33,959.66|
|**Summary**||
|Account balance brought forward|15,706.31|
|Total income|25,529.00|
|Total expenditure|7,275.65|
|Net income|18,253.35|
|Account balance carried forward|33,959.66|





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