## **Trustees’ Annual Report for the period** **From 1/1/21 Period start date To 31/12/21 Period end date** ## **Charity name: Saltford District Guides** ## **Charity registration number: 1029921** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the purposes Para 1.17 Royal Charter 14 December 1922
of the charity as set out Instruction of Girls of all classes in the
in its governing principles of discipline, loyalty, and
document good citizenship.
Summary of the main Para 1.17 and Activities consistent with Girlguiding
1.19
activities in relation to within the hall based in Saltford and
those purposes for the beyond.
public benefit, in
particular, the activities, Within Girlguiding, participants take on
projects or services adventurous activities, such as
identified in the climbing, canoeing, sailing and
accounts. orienteering and have the opportunity
to get involved in camps and
international events, including girl-only
festivals and overseas development
projects.
Statement confirming Para 1.18 Guiding is a national organisation with
whether the trustees a long history of serving the public
have had regard to the benefit.
guidance issued by the
Charity Commission on Trustees and volunteers meet regularly
public benefit alongside district leaders to plan
activities and community events in line
with the statement of Public Benefit
and wider goals of Girlguiding.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related **----- Start of picture text -----**
investment
The contribution made by volunteers is
Para 1.38 enormous. They make guiding happen
Contribution made by and without them we would not
volunteers function as a unit.
Volunteers are at the core of
Girlguiding. Without them, our young
members wouldn’t be able to learn
new skills, play games, find out about
the world around them and have
amazing adventures.
Other
**----- End of picture text -----**
## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
Across 2021 our achievements include:
 Returning to face-to-face
sessions following the pandemic
Summary of the main within our hall.
Para 1.20
achievements of the  Working with girls to develop
charity, identifying the their skills and confidence
difference the charity’s demonstrated through badges
work has made to the and continued attendance.
circumstances of its  Involvement and support of local
beneficiaries and any community events including:
wider benefits to society o Saltford Festival
as a whole. o Saltford Santa Dash
o Remembrance Parade
o Saltford School Fare

Running off site events and
camps including:
o Division Camp
o Sleepovers at FlipOut,
training and activity
centre and our own hall
 Supporting our volunteers by
meeting regularly, rewarding
long service and developing
former guides as young leaders.
 Continuing to implement the
findings of our risk assessment
to ensure the Guide Hut remains
a safe, pleasant and secure
place for guiding into the future.
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set **----- Start of picture text -----**
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 During Covid guiding income and
financial position at the ability to raise funds was curtailed.
end of the period
During this time, we applied for and
were successful at funds from BANES
local authority to support the upkeep
and maintenance of the Charity’s
facilities and hall.
Our financial situation is positive with
reserves capable of covering
operational costs and risks identified
during a review of our hut.
Statement explaining the Para 1.22 We aim to hold reserves covering 6 to
policy for holding 12 months of running costs as our
reserves stating why they reserves, enough to cover the subs for
are held everyone in our unit. Currently we hold
sufficient reserves for approximately
18 months of operations without
income.
We are also reviewing the suitability
and accessibility of our facilities and
holding reserves to cover these costs,
such as the replacement of fire doors.
This does not count towards our
reserve amount.
We do not aim to excess amounts of
money that we do not plan to spend.
Currently our reserves are higher than
they need to be, and we are
considering ways to reduce this.
Current mitigations include a pause in
claiming Gift Aid, reviewing our support
for families and children who may
struggle to access guiding in the
coming year including absorbing cost
increases such as heating and
electricity costs for our facilities.
We are also considering support for
other guiding partners within our Girl
Guide division.
Amount of reserves held Para 1.22 £31k
Reasons for holding zero Para 1.22 Reserves held
reserves
Details of fund materially Para 1.24 No deficit
in deficit
Explanation of any Para 1.23 The charity is a going concern
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: Subscription from families **----- Start of picture text -----**
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Rising energy costs and of living
A description of the Para 1.46 affecting cost of guiding.
principal risks facing the
charity Own property that is >30 years of age.
Risk assessment conducted for public
use identified some yellow risks which
we have worked to address.
Other
**----- End of picture text -----**
## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Royal Charter
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Written constitution with appointed
methods including details trustees confirmed through district
of any constitutional meeting.
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details** **----- Start of picture text -----**
Charity name SALTFORD DISTRICT GUIDE ASSOCIATION
Other name the charity
uses
Registered charity 1029921
number
**----- End of picture text -----**
**----- Start of picture text -----**
Charity’s principal The Guide Hut - Radcliffe,
address Lansdown Road,
Saltford,
Bristol,
BS31 3BB
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Jo Prideaux
Catherine
2
Banfield
3 Dianne Hooper
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for whole
year
Jo Prideaux
Catherine Banfield
**----- End of picture text -----**
Dianne Hooper **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The tN$tees d￿1•ye thot they have apprnved the ITUStees' report above. Signed on behalf of the charity's trustees Signatur81s1 Full name(s Position lég Secretsry. Chair. etrl Jocx TY Date # **SALTFORD DISTRICT GUIDES INCOME AND EXPENDITURE FOR THE YEAR ENDED 31 DECEMBER 2021** PREPARED BY: Matthew King The attached Income and Expenditure Account has been examined by myself an with the books and vouchers presented to me. The receipts and payments are t knowledge, authorised transactions. SIGNED BY INDEPENDENT REVIEWER: Jane Withey Id is in accordance .0 the best of my ## **SALTFORD DISTRICT GUIDES INCOME AND EXPENDITURE FOR THE YEAR ENDED 31 DECEMBER 2021** |**INCOME**
Subscriptions
Gift Aid
Over/Under Badges sold
Interest
Donations
Grant
**EXPENDITURE**
Allowances
Heat and Light
water rates
Insurance
Maint and Repairs
Uniforms
Cleaning
Census
subs refund
sundry
**EXCESS OF INCOME OVER EXPENDITURE**
**REPRESENTED BY:**
Opening Balance
Bank
Building Society
Closing Balance
Bank
Building Society
Cash
**NET MOVEMENT**|**£**
8,849
-
-
73
130
18,636|**£**






27,688











15,564| |---|---|---| ||1,440
801
110
379
9,603
50
75
2,841
-
-
265|| ||19,199
6,354|| |||12,125| |||

25,553


37,678| ||31,250
6,428|| |||| |||12,125| |SALTFORD DISTRICTGUIDES|SALTFORD DISTRICTGUIDES|||31.12.2021|||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |INCOME|||||||||||||| |Date|Ref||£|over/under
badges'|interest|hire of hut|gift aid|Grant|donations|subs|**chq no.**|**chq date**|**Child Ref**| |Jan 14||Subs|35|||||||35|||**Harrisson**| |Jan 21||Subs|35|||||||35|||**Wilkinson**| |Jan 22||Subs|35|||||||35|||**Kawaley**| |Jan 29||Subs|35|||||||35|||**Burston**| |Feb 01||Subs|5|||||||5|||**Sheppard**| |Feb 01||Subs|20|||||||20|||**Langley**| |Feb 01||Subs|70|||||||70|||**Twiggs**| |Feb 01||Subs|2.5|||||||2.5|||**Rowland**| |Feb 02||Subs|35|||||||35|||**MacNaughton**| |Feb 05||Subs|35|||||||35|||**Aylett**| |Feb 05||Subs|35|||||||35|||**Orchard**| |Feb 05||Subs|35|||||||35|||**Lees**| |Feb 05||Subs|35|||||||35|||**Hamlen**| |Feb 08||Subs|35|||||||35|||**Walsh**| |Feb 08||Subs|35|||||||35|||**Cummins**| |Feb 08||Subs|35|||||||35|||**Smith**| |Feb 10||Subs|35|||||||35|||**Buckland**| |Feb 15||Subs|35|||||||35|||**Harrington**| |Feb 15||Subs|35|||||||35|||**Hodgson**| |Feb 15||Subs|17.5|||||||17.5|||**Jardine**| |Feb 15||Subs|35|||||||35|||**Megan**| |Feb 15||Subs|35|||||||35|||**Benden**| |Feb15||Subs|35|||||||35|||**Benden**| |Feb 22||Subs|17.5|||||||17.5|||**Hobbs**| |Feb24||Subs|15|||||||15|||**Langley**| |Feb 24||Subs|35|||||||35|||**Rowland**| |Mar01||Subs|35|||||||35|||**Dorey**| |Mar 04||Subs|35|||||||35|||**Phillips**| |Apr 15|BANES|Grant|9431|||||9431|||||| |Apr 28||Subs|90|||||||90|||**Hobs**| |Apr 28||Subs|90|||||||90|||**Rainbow**| |Apr 28||Subs|90|||||||90|||**Mounter**| |Apr 29||Subs|90|||||||90|||**Herbert**| |Apr 29||Subs|90|||||||90|||**Young**| |Apr 29||Subs|90|||||||90|||**Andrews**| |Apr 30||Subs|90|||||||90|||**Gibbo**| |May04||Subs|90|||||||90|||**Hussain**| |May05||Subs|90|||||||90|||**Jody**| |May07|BANES|Grant|1205|||||1205|||||| |May07||Subs|90|||||||90|||**Aylett**| |May07||Subs|90|||||||90|||**Riddle&Metters**| |May 07||Subs|90|||||||90|||**A&J Andrews**| |May10||Subs|180|||||||180|||**Barton**| |May11||Subs|90|||||||90|||**Coombs**| |May11||Subs|90|||||||90|||**Coombs**| |May12||Subs|90|||||||90|||**Macnaughton**| |May12||Subs|90|||||||90|||**Sypko**| |May12||Subs|90|||||||90|||**Harrison**| |May13||Subs|90|||||||90|||**Garlicck**| |May14||Subs|90|||||||90|||**Jardine**| |May17||Subs|90|||||||90|||**Boardman**| |May17||Subs|90|||||||90|||**Watson-Gover**| |May18||Subs|90|||||||90|||**Hamlen**| |May18||Subs|90|||||||90|||**Hamlen**| |May19||Subs|90|||||||90|||**Schlick**| |May19||Subs|90|||||||90|||**Brown**| |May19||Subs|90|||||||90|||**Brown**| |May20||Subs|90|||||||90|||**MCNISH**| |May21||Subs|90|||||||90|||**Pickrell**| |May24||Subs|90|||||||90|||**Gwynedd**| |May24||Subs|90|||||||90|||**Staford**| |May24||Subs|90|||||||90|||**Kinsler**| |Jun01||Subs|90|||||||90|||**Beck**| |Jun 01||Subs|90|||||||90|||**Cummins**| |Jun 01||Subs|90|||||||90|||**Beck**| |Jun 01||Subs|90|||||||90|||**Benden**| |Jun 01||Subs|90|||||||90|||**Benden**| |Jun 01||Subs|90|||||||90|||**Loveys**| |Jun 01||Subs|30|||||||30|||**Harrington-Par**| |Jun 04|Slatford Parish|Donat|75||||||75||||| |Jun 07||Subs|90|||||||90|||**Ferris**| |Jun 07||Subs|90|||||||90|||**Lawday**| |Jun 07||Subs|90|||||||90|||**Rowland**| |Jun 07||Subs|90|||||||90|||**Rowland**| |Jun 08||Subs|90|||||||90|||**Caren**| |Jun09||Subs|90|||||||90|||**Sheppard**| |Jun 09||Subs|90|||||||90|||**Watt**| |Jun09||Subs|90|||||||90|||**Dorey Timothy**| |Jun 09||Subs|90|||||||90|||**Prideaux**| |Jun09||Subs|90|||||||90|||**Oliver**| |Jun 09||Subs|90|||||||90|||**Risdale**| |Jun 10||Subs|90|||||||90|||**Williams**| |Jun 10||Subs|90|||||||90|||**Williams**| |Jun 10||Subs|90|||||||90|||**Hewitt**| |Jun 10||Subs|90|||||||90|||**Veitch**| |Jun 11||Subs|180|||||||180|||**Twiggs**| |Jun 11||Subs|35|||||||35|||**Carter**| |Jun 11||Subs|90|||||||90|||**Wilkinson**| |Jun 14||Subs|90|||||||90|||**Sheppard**| |Jun 14||Subs|90|||||||90|||**Sheppard**| |Jun 15||Subs|90|||||||90|||**Ker-Bridges**| |Jun 17||Subs|90|||||||90|||**Buckland**| |Jun 18||Subs|90|||||||90|||**Dominguez**| |Jun 21||Subs|90|||||||90|||**Barrett**| |Jun 28||Subs|90|||||||90|||**Burston**| |Jun 30||Subs|90|||||||90|||**Thain**| |Jul05||Subs|90|||||||90|||**Baker**| |Jul 08||Subs|35|||||||35|||**Jackson**| |Jul08||Subs|90|||||||90|||**Carter**| |Jul 08||Subs|90|||||||90|||**Conneely**| |Jul 08||Subs|32|||||||32|||**Smith**| |Jul 08||Subs|58|||||||58|||**Smith**| |Jul 09||Subs|90|||||||90|||**Knight**| |Jul 12||Subs|90|||||||90|||**Thomas**| |Jul 12||Subs|90|||||||90|||**Strange**| |Date|Ref||£|over/under
badges'|interest|hire of hut|gift aid|Grant|donations|subs|**chq no.**|**chq date**|**Child Ref**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Jul 12||Subs|34.86|||||||34.86|||**Halliday**| |Jul 12||Subs|180|||||||180|||**Cummings**| |Jul 13||Subs|75|||||||75|||**Hic**| |Aug02|BANES|Grant|8000|||||8000|||||| |Sep27||Subs|60|||||||60|||**Lawson**| |Sep27||Subs|60|||||||60|||**Breswetherick**| |Sep30||Subs|60|||||||60|||**Tripp**| |Oct04||Subs|30|||||||30|||**Hic**| |Oct 04||Subs|60|||||||60|||**Preston**| |Oct07||Subs|90|||||||90|||**Hodgson**| |Nov 01||Subs|60|||||||60|||**Cox Carpentry**| |Nov04||Subs|8|||||||8|||**Ferris**| |Nov 10||Subs|60|||||||60|||**Hagan**| |Nov 10||Subs|45|||||||45|||**Roe**| |Nov 12||Subs|60|||||||60|||**Ruth**| |Nov 17||Subs|60|||||||60|||**Martins**| |Nov 17||Subs|60|||||||60|||**Martins**| |Nov 23||Subs|60|||||||60|||**Ker-Bridges**| |Nov 30||Subs|90|||||||90|||**Brookes**| |Nov 30||Subs|37|||||||37|||**Thomas**| |Nov 30|118|Subs|125|||||||125|||| |Nov 30|119|Subs|35|||||||35|||| |Dec 07||Subs|37|||||||37|||**Douglas**| |Dec 21|Christmas Feit|Dona|t
55||||||55||||| ||||||||||||||| ||||27,615.36|-|-|-|-|18,636.00|130.00|8,849.36|||| ||||27,615.36||||||||||| ||||||||||||||| |Apr01|Covbuilding society||||73.12||||||||| ||||||||||||||| ||||-|-|73.12|-|-|-|-|-|||| ||||73.12||||||||||| |SALTFORD DISTRICT GUIDES|SALTFORD DISTRICT GUIDES|||||YE 31.12.21|||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |EXPENDITURE|||||||||||||||| |Date|Description|Category|Cheque No|£|Allowances|Heat and
Light|water
rates|Insurance|Maint and
Repairs|Uniforms|Cleaning|Census||subs refund|sundry| |Mar 01|EDF|Heat and Lig|385|61.70||61.70|||||||||| |Mar 01|EDF|Heat and Lig|386|59.57||59.57|||||||||| |Mar 25|Census|Census|387|2841.3||||||||2,841.30|||| |Apr 28|Windows/Gutters|Maint and Re|
390|125.00|||||125.00||||||| |Apr 29|Guttering|Maint and Re|
391|757.00|||||757.00||||||| |May19|EDF|Heat and Lig|388|143.86||143.86|||||||||| |May19|EDF|Heat and Lig|389|64.24||64.24|||||||||| |Jun 23|Water Bill|Water Rates|394|46.82|||46.82||||||||| |Jun 29|Badges|Sundry|392|21.60|||||||||||21.60| |Jul 01|AEGIS Fire Extinguisher Services|Maint and Re|
395|186.95|||||186.95||||||| |Jul 02|Insurance|Insurance|393|379.01||||379.01|||||||| |Jul 15|Buildingexpenses and development|Maint and Re|
406|539.83|||||539.83||||||| |Jul 20|Allowances - 2nd Guides|Allowances|404|220.00|220.00||||||||||| |Jul 22|Allowances - 2nd Brownies|Allowances|405|130.00|130.00||||||||||| |Jul 26|Allowances - 1st Rangers|Allowances|402|60.00|60.00||||||||||| |Jul 28|Allowances - 1st Rainbows|Allowances|400|100.00|100.00||||||||||| |Jul 30|EDF|Heat and Lig|397|126.08||126.08|||||||||| |Jul 30|EDF|Heat and Lig|398|57.21||57.21|||||||||| |Jul 30|Allowances - 1st Guides|Heat and Lig|401|100.00||100.00|||||||||| |Jul 30|Allowances - 2nd Rainbows|Heat and Lig|403|150.00||150.00|||||||||| |Jul 30|Electrician - Lightingupgrade|Maint and Re|
407|1,188.06|||||1,188.06||||||| |Aug26|Girlguiding-gift for CC|Sundry|409|15.00|||||||||||15.00| |Aug26|Girl GuidingBadge|Sundry|410|4.85|||||||||||4.85| |Sep08|Flooring- New foor(50%)|Maint and Re|
411|1,753.44|||||1,753.44||||||| |Sep09|Redecoration|Maint and Re|
413|1,410.36|||||1,410.36||||||| |Sep20|Wickes expenses|Maint and Re|
414|59.74|||||59.74||||||| |Oct 04|Flooring- New foor(50%)|Maint and Re|
415|1,753.43|||||1,753.43||||||| |Oct 07|Fire safetyconsultancy|Maint and Re|
416|225.00|||||225.00||||||| |Oct 12|Saltford communityassociation|Sundry|417|10.00|||||||||||10.00| |Oct 28|Allowances - 1st Saltford|Allowances|399|210.00|210.00||||||||||| |Nov 02|Electrician - Emergencylightingand fre alar|mMaint and Re|
419|1,100.00|||||1,100.00||||||| |Nov 05|Louise G Uniform|Uniforms|396|49.95||||||49.95|||||| |Nov 05|Security- Intruder Alarm|Maint and Re|
418|90.00|||||90.00||||||| |Nov 09|Allowances - 2nd Saltford|Allowances|420|190.00|190.00||||||||||| |Nov 17|Allowances - 2nd Brownies|Allowances|422|150.00|150.00||||||||||| |Nov 23|C Dixon - Plumber|Maint and Re|
427|80.00|||||80.00||||||| |Nov 25|Allowances - 2nd Saltford Rainbows|Allowances|421|140.00|140.00||||||||||| |Nov 29|Asbestos check and survey|Maint and Re|
408|289.20|||||289.20||||||| |Dec 07|Dixonsplumbing- Flu Repair|Maint and Re|
431|45.00|||||45.00||||||| |Dec 16|EDF|Heat and Lig|428|34.82||34.82|||||||||| |Dec 16|EDF|Heat and Lig|429|3.04||3.04|||||||||| |Dec 16|Water Bill|Water Rates|430|62.79|||62.79||||||||| |Dec 21|Expenses -Joe(unit accounts)|Sundry|433|213.92|||||||||||213.92| |Dec 22|Allowances - 1st Brownies|Allowances|426|240.00|240.00||||||||||| |Dec 30|Kitty (Cleaner)|Cleaning|432|75.00|||||||75.00||||| ||||||||||||||-||| ||||||||||||||||| |||||15,563.77|1,440.00|800.52|109.61|379.01|9,603.01|49.95|75.00|2,841.30|-|-|265.37| |||||15,563.77|||||||||||| **Independent reviewer’s checklist and confirmation form** ## **Unit or level – to complete this section:** |**Unit or level – to complete this section:**|| |---|---| |Name of unit or level:|Saltford District Guide Association| |Name of local commissioner:|Jo Prideaux| |Contact details for local commissioner
(email address orphone number):|jo@prideaux.org.uk| ## **Independent reviewer - to complete the rest of the form:** |**Independent reviewer - to complete the**|**rest of the form:**| |---|---| |Name of independent reviewer:|Jane Withey| |Contact details for independent reviewer
(email address orphone number):|jane.withey@blueyonder.co.uk| **I confirm that I have carried out the following checks on the accounts for the above unit or level:** |A bank account exists in the name of the unit or level, and most income is
recorded here|| |---|---| |Spending and income are accurately recorded across fnancial records, including:
• Bank statements
• Paying in books
• Cheque books
• Invoices
• Receipts|| |Grant money has been used for the right purpose|| |Cash held is minimal|| |Money collected for another charity has been passed on appropriately|| **During my review, there have been no concerns about how the above unit or level keeps accounts or spends money;** **Or** **During my review, the following matters have been raised with the commissioner or HQ:** Nothing to raise. * Continue on a separate page if required You can find more information about this process in our **end of year reviews** . > **Signature** Jane E Withey **Date** 2 November 2022 **Version 1 - Independent reviewer’s checklist and confirmation form** © Girlguiding 2021 **1 of 1**