Puffins Committee AGM – Friday 21st September 2023
In Attendance – Hollie Webster, Beth Comber, Chloe Lambert, Gemma Mackie, Alex Baldwin, Kate Boalch, Lucy Wilkinson, Lizzie Fontes, Rebecca Crispin
Apologises – Abi Morris
Meeting Agenda
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Welcome by Bethany & Hollie
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Mangers report by Bethany Comber
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Chair person report by Chloe Lambert
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Treasures report by Hollie Webster
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Election of committee
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A.O.B
2. Mangers report by Bethany Comber
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Children have started the term learning ‘All about me’ had the opportunity to do a few trips on the bus to Seaton and bought fruit from the shop, also down to the beach.
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Breakfast club working well and seems to be meeting the parents needs
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Welcome to Hollie who has settled in well and thanks to Kate who has been an amazing support
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Also Puffins as welcomed Kayleigh and she is settling in well
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Existing staff Claire and Jo very happy and Jo happy with her extra hours. Charlotte a great support as deputy and still happy in her role
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Thank-you to Chloe our Chair and all committee members for their fundraising efforts and to all of the supporting parents.
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No current new members for the committee have come forward.
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Due to the ‘Outstanding’ puffins Ofsted Beth has been asking to talk with two other local pre-schools about the inspection – well done Beth
3. Chair person report by Chloe Lambert
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Great year fundraising, well done everyone.
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Really good to welcome new families
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Ofsted result just amazing, very proud, huge thank-you to Kath and Kate for their hard work and all of the Puffins staff.
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Huge thank-you to Kate for her great work as Office Administrator and supporting Beth we are sad to say goodbye, we welcome Hollie to the team in that role and she is settling in well.
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Biggest thanks to the whole Puffins team, but the biggest thank-you goes to Beth Puffins best asset.
4. Treasures Report by Hollie Webster
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Overview given of the Income and Expenditure Account for the year ended 31[st] August 2023
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Overview given of the profit and loss comparison and the balance sheet from September 2022 – August 2023
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Change name of ‘Pupil Premium Funds’ item in Expenses
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Overview given of the Puffins Summer Fundraisers which details the event, what was spent and then raised. Note for the future to talk through the fundraising events for next Summer
5. Election of committee
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Existing Treasurer Alex Baldwin happy to nominate herself again for the role, supported by a show of hand from Beth Comber and Gemma Mackie
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Existing Secretary Gemma Mackie happy to nominate herself again for the role, supported by a show of hand from Alex Baldwin and Lizzie Fontes
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Chairman, Chloe Lambert had wanted to step down, but no others have put themselves forward or been nominated. Chloe agreed to stand again and nominate herself supported by a show of hand from Hollie Webster and Rebecca Crispin.
6. AOB
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Beth and Hollie discussed plans for a fundraising event ‘Puffins Christmas Fair’ to be held at Puffins on Thursday 7[th] December. More details to be discussed at the next committee meeting, but involves meeting father Christmas, pre-booked slots, free Christmas crafts, stall holders selling Christmas treats, cake slae etc. Beth and Hollie to organise, but would require support from committee members on the night.
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Beth level 5 qualification – committee asked if this can be financially supported by the committee. There is a chance that it could be government funded. The committee to discuss and confirm this and if there are any conditions for Beth if the committee does financially support the training for the qualification. Hollie to put something together that Beth would sign once the committee confirms.
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Date confirmed for next meeting via Zoom Wednesday 11[th] October.
Puffins at Beer Pre School
Profit and Loss
September 2022 - August 2023
| TOTAL | |
|---|---|
| Income | |
| Childs school dinner | 1,687.90 |
| DCC Funding | 60,440.58 |
| Donations | 3,633.88 |
| Fundraising Events | 2,622.11 |
| Parent Fees | 18,317.07 |
| Refunds or credit | 165.07 |
| SEND 1 - 1 Funding | 125.40 |
| Unapplied Cash Payment Income | 0.00 |
| Uniform | 39.00 |
| Total Income | £87,031.01 |
| GROSS PROFIT | £87,031.01 |
| Expenses | |
| 12 pay wages software | 158.40 |
| advertising | 289.49 |
| Childrens uniform | 35.94 |
| Cleaning materials and Cleaner | 176.18 |
| Consumables - play materials | 563.36 |
| Dues and Subscriptions | 403.25 |
| E-On electricty | 1,012.83 |
| East Devon District Council | 529.95 |
| EDF Gas | 2,526.00 |
| Extra Curriculum Activites | 140.00 |
| Fundraising Expense | 917.53 |
| Gifts | 541.30 |
| Gross Wages | 67,530.06 |
| Ink and Printing | 9.59 |
| Insurance - Bruce Stevenson | 337.32 |
| Inuit Ltd | 184.80 |
| Lawn mowing and maintenance | 209.25 |
| Office/General Administrative Expenses | 339.12 |
| PLA Insurance | 810.11 |
| Play equipment | 586.49 |
| Pupil Premium funds | 28.19 |
| Repair and maintenance | 2,777.24 |
| school dinner payment | 2,834.64 |
| Send funding expenses | 1,427.99 |
| Small Tools and Equipment | 987.84 |
| Snack and consumables | 1,268.19 |
| South West Water | 479.50 |
| Staff Training | 60.48 |
| Staff uniforms | 67.36 |
| Telephone and Internet Expenses | 854.34 |
| Training | 337.20 |
| Travel for Puffins Trips | 29.70 |
| Travel for training | 95.40 |
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Cash Basis Thursday, 27 June 2024 10:37 am GMT+01:00
Puffins at Beer Pre School
Profit and Loss
September 2022 - August 2023
| TOTAL | |
|---|---|
| website admin | 191.20 |
| Total Expenses | £88,740.24 |
| NET OPERATING INCOME | £ -1,709.23 |
| Other Income | |
| Interest income | 70.18 |
| Total Other Income | £70.18 |
| Other Expenses | |
| DBS checks | 163.67 |
| Other Expenditure | 25.00 |
| Total Other Expenses | £188.67 |
| NET OTHER INCOME | £ -118.49 |
| NET INCOME | £ -1,827.72 |
2/2
Cash Basis Thursday, 27 June 2024 10:37 am GMT+01:00
| Total | ||||
|---|---|---|---|---|
| Sep2021-Aug | ||||
| Sep2022-Aug2023 | 2022(PYl | |||
| lncome | ||||
| Clrildsschool dinner | 1,687.90 | 2,469.00 | ||
| DCC Funding | 60,440.58. | 52,208.69 | ||
| Donations | 3,633,88 | 3,397.03 | ||
| Fundraising Events | 2,622.11 | 2,886.44 | ||
| ParentFees | 18,317.07 | 25,755.41 | ||
| Refunds orcredit | 165.07 | 3,602.45 | ||
| SEND1-1Funding | 125.40 | 2,962.50 | ||
| Unapplied Cash Payment lncome | 0.00 | 0.00 | ||
| Uniform | 39.00 | 97.20 | ||
| Totallncome | € | 87,031.01 | I | 93,378.72 |
| Gross Profit | € | 87,031,01 | t | 93,378.72 |
| Expenses | ||||
| 12paywagessoftware | 158.40 | 0.00 | ||
| advertising | 285.49 | 55.00 | ||
| Childrensuniform | 35.94 | 25.73 | ||
| Cleaningmaterialsand Cleaner | 176.18 | 466.33 | ||
| Consumables-playmaterials | 563.36 | 368.72 | ||
| Dues andSubscriptions | 4A3.25 | 426.17 | ||
| E-Onelectricty | 1,012.83 | 702.57 | ||
| East DevonDistrictGouncil | 529.95 | 512.00 | ||
| EDF Gas | 2,526.00 | 1,046.00 | ||
| Equipment rental | 0.00 | 60.00 | ||
| Ext¡a CurriculumAcfivites | 140.00 | 0.00 | ||
| Fundraising Expense | 917.53 | 668.39 | ||
| Gifts | 541.30 | 131.20 | ||
| Gross Wages | 67,530.06 | 66,827.54 | ||
| lnk andPrinting | 9.59 | 49.78 | ||
| lnsurance-Bruce Stevenson | 337.32 | 1,003.23 | ||
| lnuitLtd | 184.80 | 172.80 | ||
| Lawn mowing and maintenance | 209.25 | 525.00 | ||
| Office/GeneralAdministrativeExpenses | 339.12 | 387.65 | ||
| Ofstedregistration | 0.00 | s8.'10 | ||
| PLAlnsurance | 810.11 | 788.56 | ||
| Playequipment | 586.49 | 2,371.95 | ||
| Postage andDelivery | 0.00 | 7.60 | ||
| ProfessionalFees | 0.00 | 2,000.00 |
| PrrÞilPremium funds | 28.19 | 0.00 | |
|---|---|---|---|
| Repair and maintenance | 2,777.24 | 271.10 | |
| schooldinner payment | 2,834.64 | 386.40 | |
| Send funding expenses | 1,427,99 | 1,633.26 | |
| Srnallloolsand Equipment | 987.84 | 56'1.99 | |
| Snackandconsumables | '1,268.19 | 1,063.28 | |
| South West Water | 479.50 | 330.50 | |
| StaffTra¡ning | 60.48 | 304.91 | |
| Stâffuniforms | 67.36 | 0.00 | |
| Telephone and lnternêt Expenses | 854.34 | 604.64 | |
| Training | 337.20 | 9.60 | |
| TravelforPuffinsTrips | 29.70 | 19.44 | |
| Travelfor tralning | 95.40 | 50.20 | |
| webs¡te adm¡n | 151.20 | 80.00 | |
| TotalExpenses | â | 88,740.24€ | 84,009.64 |
| Net Operating lncome | .€ | 1,709,23€ | 9,369.08 |
| Otherlncome | |||
| lnterest income | 70.18 | 2.40 | |
| TotalOther lncome | € | 70.18Ê | 2.40 |
| Other Expenses | |||
| DBS checks | 163.67 | 0.00 | |
| Other Expenditure | 25.00 | 0.00 | |
| TotalOther Expenses | Ê | 188.67t | 0.00 |
| Net Other lncome | 4 | 118.49Ê | 2.40 |
| Net lncome | -€ | 1,827.72Ê | 9,371.48 |
| STATEMENTOFASSETS AND LIABIL | T | ESASAT31stAug2023 | |
| Current Account | 28227.54 | 31426.36 | |
| FundraisingAccount | 9130.05 | 8!r4.74 | |
| RedundancyAccount | L2074.56 | 12001.98 | |
| Petty Cash | 42.87 | 85.2 | |
| unbankedcash | 18.2 | 18.2 | |
| Tangibleassets | 77.6 | 17.6 | |
| TOTAL | 49510.82 | 51663.48 |