## **Puffins Committee Meeting - Wednesday 24[th] November 2021** **In Attendance** – Kate Boalch, Beth Comber, Marie Bower, Gemma Mackie, Xennya Petit, Chloe Lambert **Apologises** – Jane Brewer Pre meeting agenda set out by Marie 1. Welcome - Marie 2. Christmas Play & Raffle Update - Beth & Marie 3. Fundraising plan - Marie ~~ Kate & Beth exit meeting ~~ 4. Pay review - Marie 5. Christmas bonus - Marie ## **1– Welcome** - Review of the 20/21 year figures it was a tough year on reflection some of this could be relating to items such as COVID 19 and the Beer Primary School Ofsted report - Kate emailed out the accounts and expenditure report to all in attendance for 2020/2021 `o` Income 64,352k - Expenditure 74,924k - There was a £950 of historical debts that are accounted and have been written off by Annie before she left. These were disputed fees from previous years. - During the year, we were able to finally complete several projects, the front canopy, previously fund raised for, the toilet renovation and a new access gate. - One solution to avoid debts in the future is earlier invoicing and Kate is already doing this and the half term invoices are already out. - Weekly reminders for invoices - To increase revenue there is already more funding for this Autumn term but focus on getting more numbers into Puffins. - Plans for this include an open day - Get fundraising for 21/22 academic year in place and Marie to go through later in the meeting. ## **2 – Christmas Play & Raffle Update** - The raffle is a great opportunity to get some fundraising in - Tickets will be sold on the day - Doors to open at 09:30 - Beth can drop off the hampers to the church from Puffins and both Marie and Chloe have offered to help with this in their cars. - Committee members to manage raffle, sell more tickets and to meet and welcome people in - • Discussion on the best way to do the raffle in the meeting from letting people choose to allocating numbers to the prizes and tickets get given that number, the latter agreed to be the best. ## **3 – Fundraising Plan** - Marie talked through a roadmap fundraising plan form the year that she had created as a point for discussion - Aim to have something every couple of months spreading out the bigger fundraising events. - • Ideas range from bottle tombola outside the Mariner’s Hall craft fair, pre-loved sale at the Mariner’s Hall, regatta events to be involved with like sausage sizzle at the Sunday Funday. - Projected fundraising targets set for events and these seem realistic. - Whist talking through the fundraising plan it was also raised that perhaps the Puffin’s AGM should move to October earlier in the academic year. It was discussed that at present the AGM falls at the end of the second half term, which is far into a child’s year at Puffins. Feedback from parents with a 3- or 4-year-old has been that they are deterred from joining the committee as their child will have left during the time that they would stand. This to be discussed in the new year. ## **4 – Pay Review** - Pay review required discussion due to the increase of the minimum wage in April 2022 - Confidential discussion was had on figures and what the increase should be and who they should affect. Do increases need to be to all staff so that increments between roles of responsibility and represented. - Committee agreed to think on what was discussed, Marie would email options, and all would review between them over emails in the coming week. ## **5 – Christmas Bonus** - Confidential discussion was had on figures for the staff Christmas Bonus - Due to COVID an increased bonus was given to staff for Christmas 2020 to reflect the increased workload in a difficult time - Was agreed the 2021 Christmas bonus would reflect more on previous bonuses rather than 2021 increase. Bonus would reflect the number of hours staff work. Puffins at Beer Pre School Profft and Loss Segtember- December. 2020 TOTAL In¢(m8 Childs schoc4 dnn8r 206.97 Donation$ Paienl Fees Un4Wied Cash Payment IncrAno 104.70 6,810.57 2.629.91 Trtd In￿• xi GROSS PROFIT E%pBns8s Consumabl8S- F4ay materia*& Dués and Subscriptims E-on 818dndv Easl 08von CtyJndl EDF G8S Fundraising ExpBnse Gro&s Wag8S Insurance. Bfuce Steven50n 5nuit Ltd 106.85 319.23 204.00 152.00 4,743.01 21,149.21 289.46 57.60 and m¥nton¢• Ofhc81G8n8ral Administialive Exp8n88S Pupil Premium lunds Rwlr and maintènanee qm411 TnnlR Hnd Filli￿￿TrI Sna¢k and ¢vn5umth85 South W8St Waler Stsff uniforms Td8phona and Int6m8t EXP￿806 1$3.00 273.39 311.00 287.59 285.84 166.00 348.90 297.32 [Tr￿U￿ £29,371.78 £-$,0￿.1& NET OPERATING INCOklE Reconc￿latIon Discropanoes NET OTHEFI INCOME £T&J NET INCOME £4042 Cagh B￿$ Wth$*J8y. 24 NmmbBr2U21 01.31 prn G11T￿￿..00 Puffins at Beer Pre School Profft and Loss January- March, 2021 TOTAL Income Childs stho(A d'nner DCC Funding Donations Fundrasing EveTrt5 Parent Fees UnapOied Cash Payrnenl Incom8 500.00/ 17.436.35 431.55 227.88 2.327.87' -8.125.94 £17.797.71 £17.797.71 GROSS PROFIT expens88 Childrans unrform Cleanlng maigrwls and Cl8an81 Dues and Subscnptlons E-on ekctricty Easi D8van Disirict Coundl EOF Gas Gloss Wages surèr￿. Steverwn Inuit Ltd O(N¢81G8n8ral Administrativ8 Expens8$ Play 8quipmenl Pupil PTemium luryds Repair and maintenance sm￿1 Tods and Equipment Snack and consumatles South We81 Watar Tdephone and Int8rn8t ExpBnse5 Trainino 30.00 4164 161.20 194.95 51.00 114.00 12.305.64 284.46 43. 10.98 32.59 75.00 1.029.11 46.47 307.94 124.50 222.99 28.80 £15,104.47 £2,893.24 £2.693.24 NET OPERATING INCOME NET INCOME Ba￿S ThJr&loy, 13 FAay1021 01'.34 GPAT401.'IXI Puffins at Beer Pre School Profit an(J Loss Apn"l - August, 2021 TOTAL In￿me Adutt ￿hD01 dinner Childs school dinner DCC Funding Oonaiions Parent Fees PayPal Income UnilornT Tcrt￿ Inctm• 16.90 389.50 20,422.86 40.00 4,355.68 0.01 7.50 £4232.45 5,23145 GROSS PROFIT Expenses adv8rhsing Bad L1ebt5 Childrens unrfo Cleaning fflaterials and Cleanèr Consumables- ￿aY maienals Du8s and SUbs￿p10ns E-on 818cthcty East Devon DislrKt Counul EDF Ga8 Gifts Gross Wages Insurance- Bruce Stevenson Inurt Ltd Lawn mown¢ and maintance OlfkelGeneral Administrative Expenses PLA Insurance Play equipment PUKXI Pr8mium lunds Repair and maintenanc8 SChts￿ dinner paymani Sm*1 Tools and Eouipm8nt Snath anrf ¢onsumaA8s South West Water Stsff Training T81ophon8 and Irrt8rn8t EKpen$8S Training 80.t)D 950.20 357.66 53.5S 395.32 35.00 190.02 257.00 230.OD 55.30 24.302.31 474.10 72.00 .00 60.OD 719.86 20.98 &15.00 116.40 360.gD 29.94 312.29 192.5D 147.00 278.11 132.40 fM447AS NET OPERATING INCOME £-5.215.40 £-&215AO NET INCOME CAsh B&5is Wodr*sdBy. 24 Nover(**r 2021 10.'46 am GMT+oo'.tK) Puffins at Baer Pre-school INCOME ANO EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST Auqu•t 2021 INCOME 2020121 2019r20 F8as Ethmal G0vwnr￿( Furrfjng tknnalion$ Fundr4iBing Unrfm sales 13,491 49,403 578 228 8,281 67.4&) 1.835 4,218 120 83,731 71.ns t)4r* Inloresl TIX rBfiJnd SMP Olher Incom• thnner mon9y 817 1,993 Total I￿¢m• 64362 7{34 EXPENDITURE W8908 Utslits88 In¥uranc• * buM¢lrvJs mwn Flay eguipmni Cons￿)￿bIll Olslfjd and dal• 57,757 06,187 3,244 1.672 89 439 243 1,78e 617 2¥J OBS theth8 Cleatwng mat8n F￿)dr&8mg exp Fyay mat•ftals r•palr and ranew Ildlffj malnten T￿nIr rjnner n*)n&y paymnt fvfjrti￿n9 bsuwtson for W8PB and ac4 Pmg Ml9¢ FWI Prwnium •xp•n885 95 4.743 cc 502 oe4 Ass 588 478 122 434 2.483 1,570 314 381 80 173 55 921 1.439 73,237 89,288 Bank transl•r UnKom In¢ smal its018 and 737 388 Tot41 Exp•ndllur• 74.924 89,620 Net Mov•nxnl kn Fun -10,572 4,721 8alvK• 8roughi FoM•rq 52,510 47.796 Balanc• Cwrfgd FO￿&r 41,943 $2,SfS Puffln• at Baar Pro•8ch¢x+l 8TATEMENT OF ASSETS ANO LIABIUTIES AS AT 3111 Aug 2019 Current Account 22284.f*3 FuncJr819ing Acc 7612 52 Rodundgncy Accounl 12001.96 Petty Cash 65,2 18.2 17.6 31050 55 9455 59 12tsJ1,98 48.5 T•W• 48e•ty 8dluslmeni rrom 2019 TOTAL 41 82010.62 42020.08 Slqn•d by two tru•t￿8 on b•th•ll rf all th• tru•t••• Do1• ofAFprovd........ ...... ..................,.-.....-...... INDEPENDENT EXAMINERS RepoRT I have ¢xaminwJ tho 8ttgch•d Incorr* 8nd Exp￿)￿11￿re Acc