Scouts "_ 1st Davenham #l 1 DAVENHAM (Church) Scout Group Charity Number1029781 Registered Address: 562 London Road, Davenham, Cheshire CW9 8LR Registered Trustees: Chris Lawton Chair JacquelineTurpin Secretary Webdy Capelle Treasurer David Bibby Group Scout Leader Structurelmanagement of the Group th The Scout Group held an Annual General Meeting on the 15 July 2024 which consisted of the 4 Trustees, a representative from each section of the Group and a number of parents. All parents of members were invited to attend. At the AGfvl each section provided a report of their activities during the previous year, the fundraising committee updated on the fundraising events which were held during the year and the Treasurer presented the annual accounts which are approved at the meeting. At the AGM a new Chair was nominated and appointed and the 3 current Trustees were re-elected. In addition to the AGM regular Leader meetings were held with the Trustees attending at which future activities were discussed. The Group activities and objectives in the year. The purpose of the Scout Group is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials as individuals, as responsible citizens and as members of their local, national and international communities. To achieve this the Group provides an enjoyable and interesting scheme of progressive training where the members can obtain badges as a recognition of their achievements. The Groups constitution was revised inline with the Scouting Association guidelines and approved at the AGM in July 2023. A copy is attached to this report. In addition, a Group Strategy is being developed to summarise the Davenham Scout Groups objectives and how we intend to achieve them. Our three main objectives are to Increase group membership and wider local access to Scouting not only for youth membership but more adult volunteers to run sections and support Trustees Fundraise - to increase group reserves to help maintain the scouting activities and improve our financial position by the time we begin construction on the new building Construct a new Centenary Scout Hall with capacity to enable local community groups to access the facilities. The Fundraising Committee continued to deliver a fundraising plan for the year in order to generate additional income to help towards the costs involved in delivering the Scout Group activities and to build up a fund for the developrllent of a new purpose-built building for use by the Scout Group and the wider community. th Updates from the Annual General Meeting held on the 15 July 2024 Registered Charity: 1029781 The Groups achievements and its performance during the financial year. Chair's report The Chair welcomed everyone to the meeting as this was his first attendance at the A(: M as the incumbent Chair. The meeting was very well attended, with lots of parentslrelativeslcarers and children. The Clair, Treasurer and Secretary were asked if they vb'ish to continue in their current positions as Trustees which they all agreed and were then unanimously voted back in I, roles for the coming year. The chair outlined the agenda, and invited those in attendance to ask any questions, or make any comments as they felt fit. The Chair thanked all those people who had helped throughout the past year in whatE', capacity either at the section meetings or with the fundraising events. New Building Update- Following approval of the Groups plans for a new building by tli Local Council in 2022, in September 2023 we registered the name and address of the building with the Local Council- Centenary Scout Hall. In November 2023 q new technical committee has been formed of professional technical volunteers to provide advice and guidance on how to progress the project from the planning approval stage1 ,, the construction of a building. The help provided by this Committee has been invaluable over the year as detailed surveys and reports have started to be developed to assist wilh the development of a costing estimate for the construction of the building. In addition, in 202412025 a professional bid writer will be employed to undertake the submission of grant applications on behalf of the Group. New Award The Group Scout Leader presented the first ever Brian Sinfield Challenge Awards witl I badges going to Oliver Jackson, Harvey Brown and Finlay Jones, with the overall Awaiil going to Finlay Jones. This was awarded based on completing mountain adventures, community volunteering and all-round commitment to scouting. Brian Sinfield had been a Scout leader who sadly passed away in the year and in his memory a new Challenge Award was developed which has been funded by the Brians Employer and friend. Scoutin Scouts Scouts membership. 23 (waiting list in place, with Cubs prioritised) 3 Leaders Programme overview and focus on achievement with 6 scouts achieving the highest honour in scouts.. the Chief Scout Gold Award. This is the highest number ever for 1 Davenham. Other highlights joint man hunt with Cuddington and Sandiway Scouts So many scouts participate in volunteering activity and fundraising Summer programme highlights: Man Hunt, Orienteering, Hedge Laying (dead hedging), First Aid, Pioneering, Local Hi:',Inr' Treasure Trail, Bike Hike, Rounders, Rafting and a hike in the Clywyds Mountain rangi: Sections sl Cubs Total members 22 Summary. One pack overnight trip was completed successfully: sleepover in November 2023 which was well attended Total leaders 5 Total young leaders 2 Registered Charitv: 1029781 A full and varied programme of activates has been delivered throughout the ypal with the majority of Cubs attending. In particular the cubs have been develupinij skills for the Cheshire Min Hike which is due to take place in May 2024. Due to the limited capacity of 24, the limited volunteer resource to operate 2 packs, and the additional new Beaver colony established in the year, there will be very limited availability for new members to join the cubs as any capacity will be for young people moving up from Davenham Beavers. Total of five leaders registered on Compass, plus support from Group Scut Leader. To run with more than 16 Cubs requires 4 adult leaders need to be present. Young leaders are amazingly helpful, we couldn't run the soction without them I Beavers It's been another busy year with a varied and balanced programme for our youngest section. As well as our weekly sessions, Beavers have taken part in the Mid-cheshire District Challenge, Craft and Sports competitions. We had a Superheroes Sleepover ii'i Weaverham and went on an adventure to Gulliver's World in Warrington. Friday Beavers have just celebrated their first birthday and won the Mid-cheshire Distriot Sports event. Since the last AGM in July 2023, over 300 badges have been awarded, including 4 Chief Scout Bronze Awards - the highest award for Beavers. We currently have 22 Beavers in Monday's colony and 17 in Friday's colony. Since opening the second colony, we have not had to have a waiting list, as we can offer places as soon as children are old enough to join. We'd like to thank our Young Leader and our DofE volunteers for their help over the year. Finally, there was a thank you to two of our volunteers who are moving on from Beavers, one had been a volijnteer with Beavers for over 7 year<,, and will tiP really missed. She will still play a role within our Group but we just wanted to16,t her know how much she's appreciated. Fundraisin The Fundraising Committee had been working very hard throughout the year, organizii'ig a number of events which have been well supported by the local community, as well as families of members. Key Events in the year were Christmas Tree's Sales, Log Sales, Plant Sale and the annual Beer Festival at the local Cricket Cub. All these events have been very successful so we have planned to hold the same events going forward. We had stalls at the two local villages Christmas Markets as well as helping out with the Rotary Club Santa Sleigh Ride around the local year. Whilst the majority of events are very well supported by the local community a appeal was made for volunteers to help out at the events and provide much needed support to the small fundraising team. In the summer of 2024, we are planning our first music festival on the Scout Land which if successful will hopefully become a key fundraising event After some internal discussion .t INas agreed by the Tru,,,'tless and Section Leaders that the Group did not have the resources or expertise to develop large funding bids to submit to organisations who were awarding large grants so in March 2024 a consultant has been engaged to identify originations, develop and submit funding bids for funding to help with the construction of the new build. This was initially on a 6-month basis after which a review will be undertaken to assess the success of this strategy. Locally the Group have been extremely grateful for the support of the Local County Council and the 2 local Parish Councils. Registered Charity.. 1029781 Financial Review The accounts are based on a Receipts and Payments basis. The accounting period was st st for the 1 April 2023 to 31 March 2024 sl Opening Bank Balance as at 1 April 2023 was £44584 (£1000 in separate account foi. the Challenge Award) Receipts for the year was £43453 Payments for the year was £17014 51 Closing Bank Balance as at 31 March 2024 was £70514, with £1020 held in a separate bank account for the Challenge Award Increase in funds in the year £26439 this was a increase of £13k from the previous yeai. Summary Scouting Activities The member's subscriptions were increased by £.5 per term aftpr 3 years of remaining at the same level. In addition, the new Beaver colony allowed for increased numbers of members, so overall the subscriptions increased by £3k to £13k The cost of running the sections including hall hire, insurance and badges was F6k which was in line with the previous year. Grants Grants from Local Councillors and Parish Councils in the year were £3k Fundraising and donations The 4 main fundraising events were very successful and together with some smaller events attended by the Group over £22k income was raised at a cost of £5k, a profit of £17k similar to the previous year. We were also successful in receiving match funding for a number of the events from local organisations. We were very grateful to receive a number of donationsl to the value of £7k Other costs Utilities and maintenance of the Scout land were £1 k A consultant bid writer was engaged to develop fundiiig bids whicli cost £300 Equipment A new trailer was purchased for £3k, we had previously relied of utilising a local farmers trailer as and when required but it was considered more efficient to purchase a trailer for use by the Group. In addition, through external funding we purchased a supply of hi vis jackets an( gardening tolls for the members to use. Additional solar panels were also purchased for use when the land was being used by the members. Accounts Verification The accounts have been independently verified. please refer to separate document. Declaration Signed on beh f of the Trustees Chair Treasurer Registered Charity: 1029781 ## **1st DAVENHAM SCOUT GROUP** |**INCOME & EXPENDITURE STATEMENT**
**Income**
Subs/activities
Go Cardless and Sum up Fees
Davenham Parish Council Grant
Other Grants
Nat WestAccount Interest
NSB Investment Account
Other trips/Events/nights out
Davenham Carnival
Swimathon
Events
Misc sales
Easy Fund Raising
Fundraising Amazon Smile/Paypal
Fundraising Sale of Logs
Fundraising Beer Festival
Fundrasing Plant Sale
Fundraisng Christmas Trees
Donations
Contribution to remove sheds
**Total Income**
**Expenditure**
Insurance
Hall Hire
Capitation
Donations
Beavers/Cubs/Scouts Activities
Leaders Training
Scout Shop/Badges
Group Activities/AGM/Bonfire
Fundraiing Plant Sale
Fundraisng Xmas Trees
Fundraising Beer Festival
Other Events
OSM/Website
Pre Planning Application costs
Utilities
Peckmill Site Infrastructure
Stationery
Bid Writing|**31-Mar-24**
**31-Mar-23**
**£**
**£**
12,677.45
9,678.56
(428.90)
(324.20)
3,100.00
800.00
0.00
2,000.00
815.00
186.04
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,619.27
594.40
0.00
270.00
67.27
42.42
200.70
1,369.73
3,079.00
6,351.90
7,022.50
6,180.00
2,455.30
2,225.10
5,191.00
4,548.00
6,655.00
2,381.00
0.00
2,580.00
**43,453.59**
**38,882.95**
397.26
456.76
1029.00
644.00
0.00
3605.74
0.00
145.00
2,567.97
2,427.69
117.27
0.00
1,437.76
728.54
0.00
1104.30
1050.00
2035.00
1900.47
1389.83
1835.80
560.37
0.00
180.00
185.00
0.00
1,880.20
179.16
101.50
527.89
8,051.84
23.84
0.00
334.95
0.00
**Year ended 31 March 2024**
_Previous years figures_
_shown for comparison purposes_|**31-Mar-24**
**31-Mar-23**
**£**
**£**
12,677.45
9,678.56
(428.90)
(324.20)
3,100.00
800.00
0.00
2,000.00
815.00
186.04
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,619.27
594.40
0.00
270.00
67.27
42.42
200.70
1,369.73
3,079.00
6,351.90
7,022.50
6,180.00
2,455.30
2,225.10
5,191.00
4,548.00
6,655.00
2,381.00
0.00
2,580.00
**43,453.59**
**38,882.95**
397.26
456.76
1029.00
644.00
0.00
3605.74
0.00
145.00
2,567.97
2,427.69
117.27
0.00
1,437.76
728.54
0.00
1104.30
1050.00
2035.00
1900.47
1389.83
1835.80
560.37
0.00
180.00
185.00
0.00
1,880.20
179.16
101.50
527.89
8,051.84
23.84
0.00
334.95
0.00
**Year ended 31 March 2024**
_Previous years figures_
_shown for comparison purposes_| |---|---|---| |||**38,882.95**
456.76
644.00
3605.74
145.00
2,427.69
0.00
728.54
1050.00
1900.47
1835.80
0.00
185.00
1,880.20
101.50
8,051.84
0.00
0.00| |Equipment
**Total Expenditure**|5,129.83
**17,014.43**|2,380.03| |---|---|---| |||**25,392.57**| |||| |**Excess/(Shortfall) for theyear**|**26,439.16**|**13,490.38**| |**FUNDS @ 31/03/2024**
**Represented By:**
Cash Float
Debtors/Prepayments
Creditors
Cash Book/Bank (NatWest)
Natwest B Sinfield Challenge Award|**31-Mar-24**
**£**
5.81
(517.58)
70,514.86
1,020.27|**31-Mar-23**
**£**
5.81
(64.00)
43,642.39
1,000.00| ||71,023.36|44,584.20| Note: The above accounts are based on bankings and payments as Signed Chairman Date: I rer*xt to the tntstee5t)n my &¥amin*l￿ ￿the￿£LNMts off 1ST DAVE14PiAM SCOUTGROUP CharftyltheL￿arlty) forthe ended 31 Marth 2024 ftespwJ)&bWthes and bas ofrer#yt requirtmentsofthe Charhoes 2011 lkne Arfl. r¥￿t in rÈspertofmyeyAm1na￿loFthe Charitrfs ¥cYmtscarded ¢yJt¥nder sertion 145ofthe 2011Artand irlL3rryi￿ wt my ￿MinatiOn I ha¥efdlowed all theapplKabSe ￿re(bl￿$￿v￿Th bythe (harity COmmi￿1C￿ undersettion 145(5llbl ofthe ACL I have tompteted my examination. I mnfimi that no rnaterfal mattw5 Cl￿￿t0￿¥tteTrts￿ the examinatson giwng me rause tobelie¥e that in anyrntsial rÈ5Pe£t the at¢tyJmtsdo not￿ wfjth those r￿rd>. or rJwtie5 lAc￿nIsa￿d Reportsl Re8ulations 2L￿0therthal a)yrequirement thatthe acrowtts8Ne atnjeand fairmewwhkh Is not a mètter considered as part of an independentewinatiw. drawn In th5s rwytln ordertowthtdea proper under5t3Th* Of￿ ￿CoUnts￿) berEathed. Name.. Davenham CV4S 8LH