## Happy Faces Playgroup **The Liddell Hall, Old Reading Road, Sherfield-on-Loddon, Hook, Hampshire RG27 0EZ Tel: 01256 880903**
## **Annual Report for the Year to 31 August 2022**
The Happy Faces Playgroup, The Liddell Hall, Old Reading Road, Sherfield on Loddon, Hook, Hampshire RG27 0EZ is registered with the Charity Commissioners (no. 1029688), constituted by a Pre-school Constitution dated 29 September 2012 and regulated by OFSTED.
The Charity is administered by a voluntary Management Committee of mainly parents and other volunteers, comprising:
|Chair|-|Hayley Dunbar (appointed 20 September|
|---|---|---|
|2021)|||
|Secretary|-|Andy Reynolds|
|Treasurer|-|Monika Loud (appointed 20 September|
|2021)|||
|General members||- Viv Allaway, Alison Smith, Kelly|
|||Cadman (appointed 28 September 2021),|
|||Laura Cadmore, Amanda Harvey, Eleanor|
|||Miller (appointed 20 September 2021),|
|||Lyndsey Taylor, .|
New members are appointed each year at the Annual General Meeting with the next meeting set for October 2023.
The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
- (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
- (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas
- (c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
The Playgroup offers sessions 5 days a week, with opening hours of 8.45am to 3.45pm from Monday to Friday, with flexible sessions offered through the day along with the option to add ad-hoc sessions subject to space being available. Parents are consulted each year and agree the suitability of the sessions offered.
Regular Committee Meetings were held throughout the year by the Management Committee covering subjects relating to maintaining and enhancing the playgroups processes and delivery of its aims as stated above. It was pleasing to see that some fundraising events were able to be held after the restrictions associated with the Coronavirus Pandemic were relaxed. The main fundraising Easter Egg hunt was held with an excellent attendance from both current and past children and parents. The playgroup managed to raise some other funds through Bags2School collections and the Easy Fundraising website.
Numbers this year have been lower the previous years but still healthy with some sessions being full with maximum numbers. Despite many leavers in the Summer, the numbers for the beginning of the autumn term are good. This is usual for the playgroup and we anticipate growth in children attending more session as the autumn term progresses.
As an approved Early Years Education Provider, we continue to receive Early Years Education Payments from the funder Hampshire County Council adhering to the Early Years Education Payment Funding terms and conditions.
As is becoming usual within the Government’s April Budget Announcements, the national minimum wage rates increased and we therefore increased all the staff wages in line with the national minimum wage whilst maintaining a distinction between the qualified and unqualified staff as well as levels of management. The committee also reviewed the levels of pay to try to address any wages that are uncompetitive with other local settings.
The biggest social media platform for Happy Faces continues to be the Facebook page which is updated regularly with weekly activities and news. We cancelled our Enhanced Service on DayNurseries.co.uk as we did not feel it was generating any new business and the cost had increased.
The playgroup rents its premised from the local parish council / village hall which has been problematic this year. Price increases are imminent from them and the playgroup is beginning to see pressures from price increases especially from utility cost increases as a function of the situation in Europe. Under OFSTED, the playgroup is obligated to maximise outdoor play time and to achieve this it utilises a rear garden space from the village hall. The maintenance costs of this space is creating tension with our ‘landlord’. The village hall is also a charitable fund group and have similar financial pressure to the playgroup.
The Management Committee were again keen to give the staff a bonus at Christmas as recognition of their hard work and also gave the care staff a ‘frontline’ bonus at Easter to recognise their commitment at working during repeated lockdowns. The playgroup financial position allowed this to occur.
It must be noted in this report that at this time the management committee is observing that, as is the case with the nation as a whole, the playgroup staff and children have suffered from the pandemic. The Management committee is seeing issues with staff morale and post pandemic ‘PTSD’ issues with fatigue and stress related issues. The 2 joint managers of the playgroup are also observing behavioural issues and greater development needs from the children attending. It is worrying the committee that these will have an adverse impact on the playgroup over the next few years.
## _**Andrew Reynolds Secretary (acting on behalf of the Chair) Happy Faces Playgroup June 2023**_
**Est. 1982 No. 1029688**
**Charity**
## **Receipts and Payments Account for General Fund**
## Happy Faces Playgroup
## For the year ended 31 August 2022
## Cash Basis
|Cash Basis|Cash Basis|
|---|---|
|**Account Name**
**2022**
**2021**||
|**Receipts and Payments Account**||
||**Receipts**|
||Fees(includingsnacks)
30,665
34,709|
||Administration Fees Received
743
1,073|
||EYE Funding
94,728
92,374|
||EYPP Funding
1,931
1,053|
||Grants
708
1,430|
||Funding- Food Voucher Scheme
1,110
1,053|
||SSP
161
128|
||Donations Received
134
263|
||Fundraisingreceipts
4,580
1,320|
||Other Receipts
11,516
0|
||Interest Income
0
0|
||**Total Receipts**
**146,275 133,403**
**Payments**|
||Gross Wages Paid
94,364
85,010|
||Employer Pensions Paid
1,059
946|
||Premises and storage
12,515
12,690|
||Consumables
4,323
3,841|
||Equipment
3,294
2,235|
||Telephone
463
474|
||Insurance
1,064
956|
||Training
95
610|
||Regs/Membs/Subs
848
827|
||Staf Uniform
530
199|
||DBS Checks
56
96|
||Advertising& Website
438
0|
||Accounts and Payroll software
559
701|
||Accounts Independent Review
600
600|
||Fundraisingexpenses
1,890
658|
||Leavers Gifts
222
163|
||Gifts
130
256|
||Parties Expenses
485
286|
||Food Voucher Scheme
1,135
1,205|
||Bad Debts
85
0|
||Fees refunded
0
0|
||Miscellaneous Expenses
1,782
36|
||**Total Payments**
**125,936 111,789**|
||**Surplus/ (Defcit) for the Year**
**20,339**
**21,614**|
## **Receipts and Payments Account for General Fund (contd.)**
## Happy Faces Playgroup
For the year ended 31 August 2022 Cash Basis
|**Account Name**|**2022**|**2021**|
|---|---|---|
|**Accumulated Fund as at 31 August**|||
|Accumulated Fund brought forward|(66,112)|(44,498)|
|Surplus/(Defcit) for the year|(20,339)|(21,614)|
|**Total Accumulated Fund as at 31 August**|**(86,451)**|**(66,112)**|
## **Statement of Assets and Liabilities**
## Happy Faces Playgroup
## For the year ended 31 August 2022
|**Account Name**|**2022**|**2021**|
|---|---|---|
|**Cash Funds**|||
|Current Account|86,309|65,969|
|Deposit Account|43|43|
|Petty Cash|100|100|
|**Total Cash Funds**|**86,451**|**66,112**|
|**Account Name**|**2022**|**2021**|
|**Other Monetary Assets**|||
|Accounts Receivable|135|31|
|NIC refund due|0|9,900|
|**Total Other Monetary Assets**|**135**|**9,931**|
|**Account Name**|**2022**|**2021**|
|**Investment Assets**|||
|The charity holds no investment assets|||
|**Account Name**|**2022**|**2021**|
## **Assets Retained for the Charity's Own Use (Not Valued)**
Furniture Computer Equipment Toys, games, puzzles and books Outdoor play equipment
|**Account Name**|**2022**|**2021**|
|---|---|---|
|**Liabilities**|||
|Fees Received in Advance|(2,623)|(5,996)|
|PAYE/NIC Payable|(203)|0|
|**Total Liabilities**|**(2,826)**|**(5,996)**|
Name
Chair
Happy Faces Playgroup Date
The Liddell Hall, Old Reading Road, Sherfield-on-Loddon, Hook, Hampshire RG27 0EZ Tel: 01256 880903 Charity No. 1029688
## **Fundraising Profit Summary**
## Happy Faces Playgroup For the year ended 31 August 2022
|**Account Name**|**2022**|**2021**|
|---|---|---|
|**Fundraising Proft by Event**|||
|Bags 2 School|105|315|
|Christmas Cards|102|156|
|Christmas Play/Rafe|895|0|
|Clothing|(179)|(18)|
|Easter Event|1,620|0|
|Santa's Letters|12|65|
|EasyFundraising|105|96|
|Amazon Smile|29|48|
|**Total Fundraising Proft by Event**|**2,690**|**662**|
The Liddell Hall, Old Reading Road, Sherfield-on-Loddon, Hook, Hampshire RG27 0EZ
Tel: 01256 880903
Charity No. 1029688
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Happy Faces Playgroup
**On accounts for the year** 31 August 2022 **Charity no** 1029688 **ended (if any)**
**Set out on pages**
1-6
(remember to include the page numbers of additional sheets)
**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- • to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 29/06/2023 **Name:** Jodie Saunders **Relevant professional qualification(s) or body** ACA (ICAEW) **(if any):**
1
**IER**
**March 2012**
**Address:** Shorthouse & Martin Limited Worthy House, 14 Winchester Road, Basingstoke Hampshire, RG21 8UQ
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
2
**IER**
**March 2012**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**IER**
**March 2012**