Happy Faces Playgroup **The Liddell Hall, Old Reading Road, Sherfield-on-Loddon, Hook, Hampshire RG27 0EZ Tel: 01256 880903**
## **Annual Report for the Year to 31 August 2020**
The Happy Faces Playgroup, The Liddell Hall, Old Reading Road, Sherfield on Loddon, Hook, Hampshire RG27 0EZ is registered with the Charity Commissioners (no. 1029688) and constituted by a Pre-school Constitution dated 29 September 2012.
The Charity is administered by a voluntary Management Committee, comprising:
|Chair|-|Claudia Phillips|
|---|---|---|
|Secretary|-|Andy Reynolds|
|Treasurer|-|Frances Ferguson*|
|Other members|-|Viv Allaway, Alison Smith, Katy Gent*, Alexa Bewlay*,|
|||Neil Bolger*, Laura Nielson, Sam Gibbs* (resigned on 18thMay),|
|||Kirsty Fry (resigned on 18thMay)|
* Appointed on 2 October 2019. The following members resigned on this date: Susie Vincent, Sarah Carey, Sophie Clarke and Alannah Speed.
New members are appointed each year at the Annual General Meeting with the next meeting set for 7[th] October 2020.
The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
- (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
- (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas
- (c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
The Playgroup offers sessions 5 days a week, with opening hours of 8.45am to 3.45pm from Monday to Friday, with flexible sessions offered through the day along with the option to add ad-hoc sessions subject to space being available. Parents are consulted each year and agree the suitability of the sessions offered.
Regular Committee Meetings were held throughout the year by the Management Committee but sadly the usual fundraising events had to be cancelled due to the Coronavirus Pandemic. The only event that took place was the Christmas Play which raised record funds, predominantly due to raffle ticket sales.
Happy Faces had to close a week early at the end of the Spring Term due to the national lockdown but then re-opened for Key Worker children for 3 days a week (Tuesdays, Wednesdays and Thursdays) from April and two members of staff were present during each session. From June we welcomed back a limited number of children who were split into 2 bubbles.
Numbers this year have been extremely healthy and if we had been able to open to full capacity then many of the sessions would have had maximum numbers. Despite 31 leavers in the Summer, the numbers for the beginning of the autumn term look very good.
In April 2020 the national minimum wage rates increased therefore we increased all the staff wages by 6% to bring them in line with the national minimum wage whilst maintaining a distinction between the qualified and unqualified staff as well as levels of management. As of September 2020, the fees will increase by 15p per hour to contribute towards the increase in staff wages and both snacks (am and pm) will be charged at 40p each.
The biggest social media platform for Happy Faces continues to be the Facebook page which is updated regularly with weekly activities and news. We renewed our Enhanced Service on DayNurseries.co.uk and for the second year running we were rated in the top 20 nurseries in the South East based on our positive reviews.
The Management Committee were keen to give the staff a bonus at Christmas as recognition of their hard work and going forward I hope this will continue to happen.
Despite the lack of fundraising events we were able to buy a new Playhouse but because of Covid have been unable to assemble it. We successfully applied to the Local Community Magazine for a Grant to purchase some additional games and a mud kitchen.
As an approved Early Years Education Provider, we continue to receive Early Years Education Payments from the funder Hampshire County Council adhering to the Early Years Education Payment Funding terms and conditions.
_**Claudia Phillips Chair Happy Faces Playgroup 25[th] September 2020**_
**Charity No. 1029688**
**Est. 1982**
## **Happy Faces Playgroup**
## **Receipts and Payments Account for General Fund for the year to 31 August 2020**
|**Receipts**
Fees (including snacks)
EYE Funding (Hampshire County Council)
EYPP Funding
Fundraising
Grants
Donations
Parties
Summer outing
Administration fees
Gift Aid
Other receipts
**Total Receipts**
**Payments**
Wages
Pension
Premises and Storage
Consumables
Equipment
Fundraising
Telephone
Insurance
Training
Repairs/renewals
Regs/Membs/Subs
Accounts & Payroll software
Staff Uniform
Advertising/Website
Leavers gifts
Gifts
Parties
Summer outing/Sports day
Fees refunded
Bad debts
Funding repaid/transferred
DBS checks/recruitment costs
Accountant Costs
Care Home visits
Other payments
**Total Payments**
**Surplus/ (Deficit) for the Year**|**This Year**
**£**
20,217
104,494
491
3,814
-
7
165
-
825
409
-
**130,422**
77,831
1,558
8,775
3,327
938
1,536
446
738
509
30
860
1,440
280
478
176
64
72
394
35
246
-
69
600
96
36
**100,534**
**29,888**|**Last Year**|
|---|---|---|
|||**£**
23,208
63,789
103
6,777
-
1,023
140
465
908
460
-
**96,873**
67,102
849
11,495
3,749
4,110
1,843
515
702
300
269
860
693
72
267
106
24
160
-
-
-
-
125
75
352
75
**93,743**
**3,130**|
## **Happy Faces Playgroup**
**Receipts and Payments Account for General Fund for the year to 31 August 2020 (contd.)**
|**Surplus/ (Deficit) for the Year**
**Accumulated Fund as at 31 August 2020**
Accumulated fund brought forward
Surplus/ (Deficit) for the year
**Accumulated fund carried forward**
**(Current Account Balance)**|**This Year**
**£**
29,888
14,610
29,888
**44,498**|**Last Year**|
|---|---|---|
|||**£**
3,130
11,480
3,130
**14,610**|
_**Claudia Phillips Chair Happy Faces Playgroup 31 August 2020**_
The Liddell Hall, Old Reading Road, Sherfield-on-Loddon, Hook, Hampshire RG27 0EZ Tel: 01256 880903
Charity No. 1029688
## **Happy Faces Playgroup**
## **Statement of Assets and Liabilities at 31 August 2020**
||**£**|
|---|---|
|**Cash Funds**||
|Current Account Balance|44,356|
|Deposit Account Balance|42|
|Petty Cash Account|100|
|**Total Cash Funds**|**44,498**|
|**Other Monetary Assets**||
|Debtors: Fees Outstanding|30|
|**Total**|**30**|
|**Investment Assets**||
|Nil|-|
## **Assets Retained for the Charity's Own Use (Not Valued)**
Furniture Computer equipment Toys, games, puzzles and books Outdoor play equipment
## **Liabilities**
|Creditors:|Suppliers|-|
|---|---|---|
|Creditors:|Fees received in advance|265|
|Creditors:|PAYE/NIC|-|
|**Total**||**265**|
_**Claudia Phillips Chair Happy Faces Playgroup 31 August 2020**_
The Liddell Hall, Old Reading Road, Sherfield-on-Loddon, Hook, Hampshire RG27 0EZ Tel: 01256 880903
Charity No. 1029688
## **Happy Faces Playgroup**
## **Fundraising Profit Summary at 31 August 2020**
|Amazon Smile
Bag 2 School
Christmas Cards
Christmas Play/ Raffle
Clothing
Easter Event
Easy Fundraising
Photographer
Rudolph/Guess the sweets
Santa's Letters
Sherfield Fete
Fundraising Week
Halloween
**Total**|**This Year**
**£**
33
143
119
1,142
233
138
161
73
9
67
10
-
150
**2,278**|**Last Year**|
|---|---|---|
|||**£**
-
248
55
724
82
2,772
173
(12)
-
20
114
743
15
**4,934**|
The Liddell Hall, Old Reading Road, Sherfield-on-Loddon, Hook, Hampshire RG27 0EZ Tel: 01256 880903
Charity No. 1029688
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Happy Faces Playgroup
**On accounts for the year** 31 August 2020 **ended**
**Charity no** 1029688 **(if any)**
**Set out on pages**
1-6
(remember to include the page numbers of additional sheets)
**Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
**Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect,
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
3.
**Signed:** JSSaunders **Date:** 29/04/21 **Name:** Jodie Saunders **Relevant professional qualification(s) or body** ACA (ICAEW) **(if any):**
**IER**
**March 2012**
1
**Address:** Shorthouse & Martin Limited Worthy House, 14 Winchester Road, Basingstoke Hampshire, RG21 8UQ
## **Section B Disclosure**
Only complete if the examiner needs to highlight material problems.
**IER**
**March 2012**
2
**Give here brief details of any items that the examiner wishes to disclose** .
**IER**
**March 2012**
3