Apple Tree Pre-school - Kingswood Report and Financial Statements Year ended 31[st] August 2020
Charity no: 1029687
Apple Tree Pre-school – Kingswood
Annual Report for the year ended 31[st] August 2020
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Report of the trustees | 2 |
| Report of the independent examiner | 4 |
| Financial statements | 5 |
| Notes forming part of the financial statements | 7 |
Apple Tree Pre-school – Kingswood
Annual Report for the year ended 31[st] August 2020
Legal and administrative information
Constitution
Apple Tree Pre-school is a registered charity governed by its constitution. Charity number 1029687. The Voluntary Management Committee (“The Charity”) are its trustees for the purpose of charity law and throughout this report are collectively referred to as The Trustees.
The chairperson is nominated by the committee members at the Annual General Meeting each year. All committee members are elected on an annual basis at the AGM and serve a minimum period of one year. These trustees have the power to co-opt up to two further members to fill specialist roles.
The trustees serving during the year were as follows: Miss Claire Mayes Chairperson Mrs Rebecca Lovell Treasurer Mrs Olivia Bermingham Secretary Mrs Rosie Pearce Mrs Gemma Chaloner Mrs Kerrie Rowland Mrs Victoria Millard
Pre-school premises:
Deer’s Lodge, Deerhurst, Kingswood, BS15 1XH
Bankers: Lloyds Bank, 124 High Street, Staple Hill, Bristol
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Apple Tree Pre-school – Kingswood
Annual Report for the year ended 31[st] August 2020
Objectives and activities
The charity objective is to offer a safe, happy, caring and stimulating environment, in which the preschool children from families in our local area, can develop their skills for the next step on the ladder of life.
To enhance the development and education of children under the statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
The trustees continue to act in accordance with guidance on public benefit produced by the Charity Commission.
Review of the activities and future developments
Committee – Our committee remains unchanged due to a cancelled AGM following the Coronavirus lockdown and the government restrictions that have since followed.
Below is a brief overview of operations/activities/expenditure carried out by the pre-school during 2019/20.
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We began the year with 32 children on the roll increasing to 44 by our last intake in April.
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Our Romany style caravan was built in October at the cost of £1,375.
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Concept photography sales raised £87 in October
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In December our children staged a Christmas performance at St.Stephens church that was followed by a raffle. The proceeds were split between Apple Tree and the church raising a combined total of 171.
*After many years of service Sharon decided to retire in February, her hours were absorbed by the remaining staff.
*We were looking to recruit in April but this had to be pulled following the government lockdown.
*THE LOCKDOWN – 20th March 2020
The government ordered pre-school to close to all but the children of keyworkers or vulnerable children. We remained open to look after 3 children 2 days of the week.
The staff used the time to prepare transition paperwork, clean, paint the garden and cut back the forest area.
We did have financial concerns during this time as staff were unable to be furloughed due to our government funding.
Following the government guidelines we opened to all from 1st June 2020, running as two separate pre-school bubbles.
In July we successfully applied for a government Covid grant and received £7,500. Our end of year trip and party were cancelled due to the government restrictions although all our school leavers still received their graduation hats, certificates and personalised leaver balloons. We are extremely proud of all our children who are showing such resilience throughout this pandemic.
Finally, probably more than ever this year the staff have proven how committed they are to the preschool. They have kept things going during the most worrying of times ensuring the children are safe, happy, and shielded from the uncertainty of the adult world.
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Apple Tree Pre-school – Kingswood
Annual Report for the year ended 31[st] August 2020
On behalf of the committee and all the parents I would like to thank them for their incredible devotion to the preschool and all the hard work they do for our children.
Without a committee the preschool cannot run so many thanks for all the hard work.
Reserves policy
It is the policy of the charity to maintain reserves of £35,000, this is to cover emergency expenses and staff redundancies should the pre-school need to cease.
By order of the trustees,
Claire Mayes
Chairperson, Apple Tree Preschool Committee
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Apple Tree Pre-school – Kingswood
Annual Report for the year ended 31[st] August 2020
Independent Examiners Report to the Trustees of Apple Tree Pre-school - Kingswood
We report on the accounts of the charity for the year ended 31[st] August 2020, which are set out on pages 5 to 7.
Respective responsibilities of trustees and examiner
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required under section 114(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is our responsibility to:
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examine the accounts under S145 of the 2011 Act
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to follow procedures laid down in the General Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act
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and to state whether particular matters have come to my attention.
Basis of independent examiner’s report
Our examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
In connection with our examination, no matter has come to our attention:
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(1) Which gives us reasonable cause to believe that in any material respect the requirements:
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(a) To keep accounting records in accordance with section 130 of the 2011 Act; and
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(b) To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Evans & Partners Chartered Accountants 9 Bank Road Kingswood Bristol BS15 8LS
Dated: 22 March 2021
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Apple Tree Pre-school – Kingswood
Annual Report for the year ended 31[st] August 2020
Receipts and Payments account
| Unrestricted funds Receipts Council Grants Attendance Fees Fund Raising Milk Payments Salaries Pension Accountancy and Payroll Supplies Equipment Ofsted Training Clothing Rent Insurance Miscellaneous Bank Charges Subscriptions |
2020 Designated General Staff Total £ £ £ 83,162 83,162 9,920 9,920 - - 126 126 93,208 93,208 71,212 71,212 210 210 956 956 2,647 2,647 2,357 2,357 50 50 344 344 423 423 7,752 7,752 1,087 1,087 1,238 1,238 195 195 1,374 1,374 89,845 89,845 |
2019 Designated General Staff Total £ £ £ 95,461 95,461 14,427 14,427 412 412 152 152 |
|---|---|---|
| 110,452 110,452 |
||
| 77,751 77,751 93 93 1,043 1,043 3,558 3,558 1,972 1,972 50 50 422 422 540 540 7,752 7,752 1,072 1,072 667 667 250 250 - - |
||
| 95,170 95,170 |
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Apple Tree Pre-school – Kingswood
Annual Report for the year ended 31[st] August 2020
Statement Assets and Liabilities
| Receipts & Payments Account Unrestricted funds 2020 Summary Designated General Staff Total £ £ £ Receipts 93,208 93,208 Payments 89,845 89,845 Excess receipts (payments) 3,363 3,363 Balance brought f/wd 96,246 96,246 Balance carried f/wd 99,609 99,609 Represented by Cash at bank 99,466 99,466 Cash in hand 143 143 99,609 99,609 |
2019 Designated General Staff Total £ £ £ 110,452 110,452 95,170 95,170 15,282 15,282 80,964 80,964 |
2019 Designated General Staff Total £ £ £ 110,452 110,452 95,170 95,170 15,282 15,282 80,964 80,964 |
2019 Designated General Staff Total £ £ £ 110,452 110,452 95,170 95,170 15,282 15,282 80,964 80,964 |
|---|---|---|---|
| 96,246 | 96,246 | ||
| 96,232 14 |
96,232 14 |
||
| 96,246 | 96,246 |
Other assets:
Loan to 37 Kingswood Scouts 2,000 2,000
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Apple Tree Pre-school – Kingswood
Annual Report for the year ended 31[st] August 2020
Notes forming part of the financial statements for the year ended 31[st] August 2020
1. Accounting policies
The financial statements have been prepared under the historical cost convention and in accordance with the Charities (Account and Reports) Regulations 2005 and applicable accounting standards. The principal accounting policies adopted in the preparation of the financial statements are as follows:
Group financial statements
These financial statements consolidate the results of the charity.
Incoming resources
Donations and grants
Income from donations and grants, including capital grants, is included in the incoming resources when these are received.
Interest receivable
Interest is included when received by the charity.
Fund accounting
Funds held by the charity are either:
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Unrestricted general funds. These are funds, which can be used in accordance with the charitable objects at the discretion of the trustees.
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Designated funds. These are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. Legal status of the charity
The charity is run by a Voluntary Management Committee.
3. Staff numbers
We have a staffing level of 9 part time employees; between them providing adequate supervision for nine half day pre-school sessions. (2019 – 10 part time employees)
4. Unrestricted funds of the charity
The trustees have designated funds to offset redundancy costs in the event the pre-school has to cease. This redundancy fund is held and will be increased during the next financial year to offset legal requirements should the pre-school have to cease.
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