Information Classification: CONFIDENTIAL
Our Constitution
&
Trustees’ Annual Report Year ended 31st August 2024
Old Town Hall
2 Fore Street
Tywardreath
Par Cornwall
PL24 2QP
Registered Charity No: 1029667
Information Classification: CONFIDENTIAL
Objectives and Activities
Summary of the objectives of the charity set out in its governing document
We provide a ‘traditional playgroup’ pre-school education, regulated by OFSTED, to any child and family who wish to attend our setting. This is regardless of individual/family circumstances.
While we have private fee charges for all children who do not yet qualify for the government funding scheme, we do assist any family applications for assistance in paying for pre-school fees. We will also accept childcare vouchers in payment for fees and therefore provide an education for any child in our local area who wishes to use our preschool. We involve ourselves in activities in the local area such as Carnivals etc. to provide a setting very much with the local community at its heart.
The Trustees of the pre-school are aware of the requirement for the charity to provide its activities with public benefit in mind and provides the pre-School education as a much needed and long-standing setting in our local community.
Tywardreath Pre-school Constitution:
The aim of the pre-school is to enhance the development and education of children under the statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
Offering appropriate play facilities and training courses, together with the right of parents to take responsibilities for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area. Instigating and adhering to and furthering the aims of the Early Years Alliance.
All committee members have the opportunity to look at a copy of the Committee Handbook produced by Early Years Alliance. This gives all relevant information on the roles and responsibilities of being an elected Committee member. Committee members are also provided an committee joining pack with information on their roles and responsibilities.
Information Classification: CONFIDENTIAL
Structure, Governance and Management
Tywardreath Pre-school Playgroup is a Committee run pre-school governed by the Early Years Alliance Constitution Version
Organisational Structure:
Chairperson: Sarah Mason
Secretary: Annette Goswell
Committee Members
Not less than 2 or no more than 9 others elected Members and if the Committee decides it can co-opt up to 3 further Members on to the Committee at any one time
Staff Members
In addition to the Committee there is also a minimum of 5 pre-school staff and 1 administration staff.
According to our Constitution 2011 Version:
The overall management and control of the Pre-school will rest with the individual members of the management committee (“the committee”). As well as being responsible for the management of the Pre-school the committee members are also the charity trustees of the Pre-school. The Officers and Committee members shall be elected for one year at the Annual General Meeting. Retiring Officers and Committee members are eligible for re-election unless they have already served on the committee in any capacity for ten consecutive years.
Information Classification: CONFIDENTIAL
Achievements and Performance:
Another very positive year for pre-school, we continue to incorporate some positive changes in the setting, which has really helped us begin to strengthen our setting and begin to plan for the future of the setting.
We also continue to offer strong support to children through the Early Years Foundation Stage, ensuring children are happy, thrive and achieve through the seven areas of learning and make good foundation and progress in preparation for their transition to primary school education. This was confirmed by a really positive OFSTED report where we again maintained our GOOD status. There were highlights in the report which we were very pleased with such us that the inspector found that:
‘Children arrive eager to share their stories with the warm and caring staff. They settle quickly, exploring the inviting range of toys and activities on offer. Children concentrate and are very involved in their play. For example, older children share a book and talk about what is happening in the pictures. Younger children construct using magnetic blocks. They are fascinated when the blocks pull together. Children make good progress across all areas of the curriculum, especially those with special educational needs and/or disabilities (SEND). Staff expertly observe and assess children. They use this knowledge to plan activities that offer challenge and support. For example, children learn about numbers. Older children cut out numbers one to 10 to make spikes for a dinosaur collage. Staff help them to sequence and think about the quantity for each number. Children feel safe and secure. Staff ensure the environment is free of hazards for the children. Children develop good selfhelp skills. They independently put on wellington boots and coats to explore the garden. Children enjoy the fresh air as they develop their physical skills. They show a can-do attitude as they climb, slide, cycle and dig. Children stay focused for long periods of time during activities. For example, two-year-old children explore play dough for a long period of time. They relish making patterns in it.’
Parent feedback continues to be overwhelmingly positive. Comments can be found on our website www.tywplaygroup.co.uk. The opinion of our children and families remains central to our practice. Our fundraising activities to be able to enhance the provision at the setting.
Our school risers participated in a full range of cultural activity trips, which included trips to Cardinham woods to follow the Gruffalo trail, A train ride to Lostwithiel to visit Restormel Castle, and a trip to the Lost Gardens of Heligan . We were also able to take the school risers up to Tywardreath Primary School to use their forest school, which all helps to prepare them for their transition to school.
Information Classification: CONFIDENTIAL
We also had a visit from the Coastguard and all the children learned about their role in protecting us.
We held some fantastic fundraising activities which were well attended by all of our families.
Our pre-schoolers made Christmas card designs for parents to purchase. They are a fantastic example of their time at pre-school and there was also the option to have the design on mugs and other items as a lovely keepsake for families to remember their child’s time at pre-school
We were also very lucky again this year to be gifted a Christmas book per child from a local company Morvah Consulting and which were supplied by Shrew books in Fowey.
We held a fundraiser at Easter at our local pub which was amazing, we had an Easter egg hunt, facepainting, craft table, tombola, Easter bonnet competition and raffle. It was well attended by all the village and the children had an amazing time, this was facilitated by our local pub The New Inn and they we superb providing tea, coffee and bacon sandwiches.
The children helped take care of the vegetable plot and enjoyed seeing their progress each week. We had lots of plants donated and plan to expand in this again as it was so well loved.
We also held our annual leavers ceremony and party at the end of term. Each pre-school leaver was presented with a frame of photographs from their time at pre-school as a keep sake. The ceremony was held at our local running track who generously allowed us to use the space and even opened the cafe early for us so that parents could get refreshments.
Financial Review
The pre-school operates and holds a contingency fund, which was originally calculated to include a Half Terms Outgoings, plus Redundancy Fund for qualifying staff, however this has been much depleted in recent years. It has remained untouched for the past year and future budgeting will mean that we start to rebuild this fund.
The current contingency stands at £7270.31 (up £ 1,078.56 from previous year) and is reviewed on a yearly basis. This kept in a separate account to the general funds and was used to bridge periods when cash flow becomes difficult. It is primarily kept in case of financial difficulty for the setting. The setting has a surplus of £21238.89, we have continued to work very hard to recover and the hard work that had been done by the staff and committee members has really be incredible.
Information Classification: CONFIDENTIAL
We have made further progress implementing our budget and this is now monitored closely, and this coupled with the change in funding from the government for 2-year-olds. has enabled us to have a surplus this year.
We have several fundraisers planned for this next financial year, to try and pay for new resources and to free up any surplus from income to return to the contingency account. We will continue to apply for several grants to assist with improvements and resources for the setting and this will hopefully also free up income to be moved back to the contingency fund to build this back up.
We have had several Maintenance issues repaired using fundraising and the maintenance list is smaller and means that we should be able to continue to replenish the contingency fund.
Declaration
The Trustees declare that they have approved the Trustees Report above:
Signed on behalf of the Charity’s’ Trustees
Signature(s)
Full Name(s)
Sarah Ellen Mason
Position (e.g. Secretary)
Chair
Date
24/05/2025
TYWARDREATH PRE-SCHOOL PLAYGROUP
FINANCIAL STATEMENTS
FOR THE YEAR TO 31ST AUGUST 2024
Peter Williams & Co Chartered Certified Accountants Latham Park St Blazey Road Par PL24 2HY
TYWARDREATH PRESCHOOL PLAYGROUP
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR TO 31ST AUGUST 2024
| Fees EY Funding Fundraising Donations and Grants Bank Interest Received Wages Rent & Rates Water Insurance Computer Software Snacks & Supplies Educational Equipment Educational events expenses Training Expenses Garden & Miscellaneous Electricity Postage & Stationery Uniform & Wet weather gear Cleaning Repairs & Equipment Telephone Accountancy Advertising Registration & Subscription fees Surplus (Deficit) for the year |
84,587.77 3,125.83 375.69 1,042.30 868.67 1,211.00 1,022.82 101.54 430.50 308.10 2,550.41 358.79 - 2,069.13 2,269.69 359.28 384.00 21.00 480.82 |
2024 10,036.25 109,923.47 1,785.67 982.28 78.56 122,806.23 101,567.34 21,238.89 |
79,054.44 2,610.47 651.49 1,372.72 835.90 1,032.63 864.20 243.50 80.00 295.25 1,354.60 96.98 399.81 1,791.55 1,906.21 397.90 360.00 136.80 511.90 |
2023 18,898.62 70,745.72 685.99 2,803.13 26.56 - 93,160.02 93,996.35 836.33 - |
|---|---|---|---|---|
TYWARDREATH PRESCHOOL PLAYGROUP
STATEMENT OF ASSETS & LIABILITIES
AS AT 31ST AUGUST 2024
| Contingency fund account Bank Account Cash Accumulated fund brought forward Surplus/(Deficit) for the year Accumulated fund carried forward |
2024 7,270.31 22,748.81 50.74 30,069.86 8,830.97 21,238.89 30,069.86 |
2023 6,191.75 2,628.82 10.40 8,830.97 9,667.30 836.33 - 8,830.97 |
|---|---|---|
The trustees declare that they approve the above statement of assets & liabilities and attached receipts and payments accounts.
Signed -
Print name -
Signed on behalf of all the trustees
Dated -
Independent examiner's report to the trustees of Tywardreath pre-school Playgroup I report to the trustees on my examination of the accounts of the above charity I'the Trust'l for the year ended 31 August 2024 Responsibilities and basis of report A5 the charity'5 trustee5, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111"the Act"). I report in respett of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Direction5 given by the Charlty Commission under section 14515llbl of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: I the accounting records were not kept in accordance with sectlon 130 of the Charitie5 Act,. or 2 the accounts did not accord with the accounting records,. or 3 the accounts dld not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the account5 give a 'true and fair, view which is not a matter considered as part of an Independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Dated Mrs Lois Stephen FCCA Chartered Certified Accountant Peter William5 & Co Latham Park St Blazey Road Par PL24 2HY