Westbrook Little People
Charity No. 1029611
Trustees' Report and Unaudited Accounts
31 March 2022
Westbrook Little People Trustees Annual Report
The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2022.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1029611
Principal Office
Westbrook Hall Tempest Avenue Waterlooville PO7 8NU Address Line 5
Trustees
The following trustees served during the year:
Lisa English (Resigned 7 October 2022)
Accountants
SHCA Limited 87 London Road Cowplain Waterlooville PO8 8XB
OBJECTIVES AND ACTIVITIES
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children using the EYFS (Early Years Foundation Stage).
To provide a safe, secure and fun learning and play environment for preschool children.
The trustees has had regard to the Charity Commission’s guidance on public benefit in managing the activities of the charity.
ACHIEVEMENTS AND PERFORMANCE
Westbrook Little People is a charity-based organisation, led by a voluntary management committee. All staff are well qualified and strive to meet the individual needs of the children of Westbrook Little people, ensuring they get the very best start.
Being a charity pre-school, we rely on fundraising events to help support us so that we can buy additional equipment and resources to enhance the children’s experience and development needs. During April 2021 to end of March 2022 we were still affected by the Covid aftereffects, and this was an extremely challenging year financially.
Due to Covid restrictions/effects, parent/carer confidence, and the cost-of-living crisis we were limited on what fundraising we could do. Westbrook Little People has done its best under difficult circumstances.
Page 1
Westbrook Little People Trustees Annual Report
FINANCIAL REVIEW
Westbrook Little People had a very unfortunate financial year. Due to Covid and circumstances beyond our control, we ended the year with a huge loss of £10841. Our aim each year is to break even and we are fortunate enough to have funds that will cover this loss from previous year’s profits allowing us to remain financially viable.
Similar to the last financial year, the main reasons for such a loss was that our child attendance fees decreased, some private fee paying children did not attend because of Covid and we had less children on our books - our numbers of children attending were generally much lower than we would expect.
Going forwards, we hope to see an increase in demand and parents’ confidence returning. We are actively advertising our spaces for children from 1 – 4 years old and will continue to try to increase child attendance numbers. We will also be looking at a restructure of the team to save costs where we can. Westbrook Little People remain committed to serving the community of Waterlooville and giving children the best start.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The charity has a standard registration with a governing document being a scheme of the charity commission dated 2nd August 2016
The methods adopted for the recruitment and appointment of new trustees is from parents of the children attending the preschool
Statement of trustees' responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the charity's trustees
----- Start of picture text -----
EMontgomery
Erica Montgomery
Trustee
19 January 2023
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Page 2
Westbrook Little People Independent Examiners Report
Independent Examiner's Report to the trustees of Westbrook Little People
I report to the trustees on my examination of the financial statements of Westbrook Little People for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
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the financial statements do not comply with the applicable requirements concerning the form and content of the financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Stuart Hoare ICAEW SHCA Limited 87 London Road Cowplain Waterlooville
PO8 8XB 19 January 2023
Page 3
Westbrook Little People Statement of Financial Activities
for the year ended 31 March 2022
| Notes Income and endowments from: Charitable activities 3 Other trading activities 4 Investments 5 Total Expenditure on: Raising funds 6 Other 7 Total Net gains on investments Net expenditure 8 Transfers between funds Net expenditure before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds |
Total funds | Total funds | |
|---|---|---|---|---|
| 2022 | 2022 | 2021 | ||
| £ | £ | £ | ||
| 107,367 | 107,367 | 99,015 | ||
| - | - | 177 | ||
| 4 | 4 | 19 | ||
| 107,371 | 107,371 | 99,211 | ||
| 2,943 | 2,943 | 3,638 | ||
| 115,269 | 115,269 | 105,553 | ||
| 118,212 | 118,212 | 109,191 | ||
| - | - | - | ||
| (10,841) | (10,841) | (9,980) | ||
| - | - | - | ||
| (10,841) | (10,841) | (9,980) | ||
| (10,841) | (10,841) | (9,980) | ||
| 63,045 | 63,045 | 73,025 | ||
| 52,204 | 52,204 | 63,045 | ||
Page 4
Westbrook Little People Balance Sheet
at 31 March 2022
| Charity No. 1029611 Fixed assets Tangible assets 10 Current assets Cash at bank and in hand Creditors:Amount falling due within one year 11 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 12 Unrestricted funds 12 General funds Reserves 12 Total funds |
2022 £ 1 1 57,869 57,869 (5,666) 52,203 52,204 52,204 52,204 52,204 52,204 52,204 |
2021 £ 1 |
|---|---|---|
| 1 66,921 |
||
| 66,921 (3,877) |
||
| 63,044 63,045 |
||
| 63,045 | ||
| 63,045 | ||
| 63,045 | ||
| 63,045 | ||
| 63,045 |
Approved by the trustees on 19 January 2023
And signed on their behalf by:
Erica Montgomery Trustee 19 January 2023
Page 5
Westbrook Little People Notes to the Accounts
for the year ended 31 March 2022
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA. Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
-
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
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Westbrook Little People Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Plant and equipment 25% Straight line
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
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Westbrook Little People Notes to the Accounts
2 Statement of Financial Activities - prior year
| 2 Statement of Financial Activities - prior year |
|||
|---|---|---|---|
| Income and endowments from: Charitable activities Other trading activities Investments Total Expenditure on: Raising funds Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 3 Income from charitable activities Child attendance fees 4 Income from other trading activities Fund raising activities 5 Income from investments Bank account interest |
Unrestricted £ 107,367 107,367 Unrestricted £ 4 4 |
Unrestricted funds 2021 £ 99,015 177 19 99,211 3,638 105,553 109,191 (9,980) (9,980) (9,980) 73,025 63,045 Total 2022 £ 107,367 107,367 Total 2022 £ - - Total 2022 £ 4 4 |
Total funds 2021 £ 99,015 177 19 |
| 99,211 3,638 105,553 |
|||
| 109,191 | |||
| (9,980) | |||
| (9,980) | |||
| (9,980) 73,025 |
|||
| 63,045 | |||
| Total 2021 £ 99,015 |
|||
| 99,015 | |||
| Total 2021 £ 177 |
|||
| 177 | |||
| Total 2021 £ 19 |
|||
| 19 |
Page 8
Westbrook Little People Notes to the Accounts
6 Expenditure on raising funds
| 6 | Expenditure on raising funds | |||
|---|---|---|---|---|
| Unrestricted | Total | Total | ||
| 2022 | 2021 | |||
| £ | £ | £ | ||
| Fundraising trading costs | ||||
| Fund raising activities | 2,943 | 2,943 | 3,638 | |
| 2,943 | 2,943 | 3,638 | ||
| 7 | Other expenditure | |||
| Unrestricted | Total | Total | ||
| 2022 | 2021 | |||
| £ | £ | £ | ||
| Employee costs | 92,682 | 92,682 | 89,154 | |
| Premises costs | 17,157 | 17,157 | 11,505 | |
| Amortisation, depreciation, | ||||
| impairment, profit/loss on | - | - | 956 | |
| disposal of fixed assets | ||||
| General administrative costs | 3,736 | 3,736 | 2,373 | |
| Legal and professional costs | 1,694 | 1,694 | 1,565 | |
| 115,269 | 115,269 | 105,553 | ||
| 8 | Net expenditure before transfers | |||
| 2022 | 2021 | |||
| This is stated after charging: | £ | £ | ||
| Depreciation of owned fixed assets | - | 956 | ||
| 9 | Staff costs | |||
| 2022 | 2021 | |||
| Salaries and wages | 89,233 | 87,135 | ||
| Pension costs | 1,365 | 1,342 | ||
| 90,598 | 88,477 | |||
| No employee received emoluments in excess of £60,000. | ||||
| The average monthly number of full time equivalent employees during the year | was as follows: | |||
| 2022 | 2021 | |||
| Number | Number | |||
| Direct supervision of children | 8 | 8 | ||
| 8 | 8 |
Page 9
Westbrook Little People Notes to the Accounts
10 Tangible fixed assets
| 10 Tangible fixed assets | ||||
|---|---|---|---|---|
| Cost or revaluation At 1 April 2021 At 31 March 2022 Depreciation and impairment At 1 April 2021 At 31 March 2022 Net book values At 31 March 2022 At 31 March 2021 11 Creditors: amounts falling due within one year Other creditors Accruals 12 Movement in funds Restricted funds: Unrestricted funds: General funds Total funds 13 Analysis of net assets between funds Fixed assets Net current assets |
2022 £ 1,200 |
Plant and equipment £ 6,208 6,208 6,207 6,207 1 1 |
Total £ 6,208 |
|
| 6,208 | ||||
| 6,207 | ||||
| 6,207 | ||||
| 1 | ||||
| 1 | ||||
| 2021 £ 1,055 |
||||
| 4,466 | 2,822 | |||
| At 1 April 2021 63,045 63,045 |
5,666 Incoming resources (including other gains/losses ) £ 107,371 107,371 |
Resources expended £ (118,212) (118,212) Unrestricted funds £ 1 52,203 52,204 |
3,877 | |
| At 31 March 2022 £ 52,204 |
||||
| 52,204 | ||||
| Total £ 1 52,203 |
||||
| 52,204 |
Page 10
Westbrook Little People Notes to the Accounts
14 Reconciliation of net debt
| Reconciliation of net debt | |||
|---|---|---|---|
| Cash and cash equivalents Net debt |
At 1 April 2021 £ |
Cash flows £ |
At 31 March 2022 £ |
| 66,921 | (9,052) | 57,869 | |
| 66,921 66,921 |
(9,052) (9,052) |
57,869 | |
| 57,869 | |||
| Commitments Operating lease commitments Annual commitments under non-cancellable operating leases 2022 Land and buildings £ Operating leases with expiry date: Pension commitments The pension cost charge to the charity amounted to: |
are as follows: 2022 Other £ 2022 £ 1,365 |
2021 Land and buildings £ |
2021 Other £ 2021 £ 1,342 |
15 Commitments
Page 11
Westbrook Little People Statement of Cash flows for the year ended 31 March 2022
| Cash flows from operating activities Net expenditure per Statement of Financial Activities Adjustments for: Dividends, interest and rents from investments Decrease in trade and other receivables Increase in trade and other payables Net cash used in operating activities Cash flows from investing activities Dividends, interest and rents from investments Net cash from investing activities Net cash from financing activities Net decrease in cash and cash equivalents Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year |
2022 £ (10,841) (4) - 1,789 (9,056) 4 4 - (9,052) 66,921 57,869 |
2021 £ (9,980) (19) 460 49 |
|---|---|---|
| (8,534) 19 |
||
| 19 | ||
| - | ||
| (8,515) | ||
| 75,436 | ||
| 66,921 | ||
| Components of cash and cash equivalents | ||
| Cash and bank balances | 57,869 | 66,921 |
| 57,869 | 66,921 |
Page 12
Westbrook Little People Detailed Statement of Financial Activities
for the year ended 31 March 2022
| Income and endowments from: Charitable activities Child attendance fees Other trading activities Fund raising activities Investments Bank account interest Total income and endowments Expenditure on: Costs of other trading activities Fund raising activities Total of expenditure on raising funds Employee costs Salaries/wages Pension costs Staff training Staff welfare Premises costs Rent Premises cleaning Other premises costs General administrative costs, including depreciation and amortisation Depreciation of Plant and equipment General insurances Stationery and printing Subscriptions Sundry expenses Telephone, fax and broadband |
Unrestricted funds 2022 £ 107,367 107,367 - - 4 4 107,371 2,943 2,943 2,943 89,233 1,365 850 1,234 92,682 17,100 37 20 17,157 - 766 328 1,035 1,253 354 3,736 |
Total funds 2022 £ 107,367 107,367 - - 4 4 107,371 2,943 2,943 2,943 89,233 1,365 850 1,234 92,682 17,100 37 20 17,157 - 766 328 1,035 1,253 354 3,736 |
Total funds 2021 £ 99,015 |
|---|---|---|---|
| 99,015 | |||
| 177 | |||
| 177 | |||
| 19 | |||
| 19 | |||
| 99,211 3,638 |
|||
| 3,638 | |||
| 3,638 87,135 1,342 60 617 |
|||
| 89,154 | |||
| 11,276 79 150 |
|||
| 11,505 | |||
| 956 664 809 441 - 459 |
|||
| 3,329 |
Page 13
Westbrook Little People Detailed Statement of Financial Activities
| Westbrook Little People Detailed Statement of Financial Activities |
|||
|---|---|---|---|
| Legal and professional costs Audit/Independent examination fees Accountancy and bookkeeping Total of expenditure of other costs Total expenditure Net gains on investments Net expenditure Net expenditure before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
960 734 1,694 115,269 118,212 - (10,841) (10,841) - (10,841) 63,045 52,204 |
960 734 1,694 115,269 118,212 - (10,841) (10,841) - (10,841) 63,045 52,204 |
924 641 |
| 1,565 | |||
| 105,553 | |||
| 109,191 - |
|||
| (9,980) | |||
| (9,980) - |
|||
| (9,980) | |||
| 73,025 | |||
| 63,045 |
Page 14