Westbrook Little People
Westbrook Little People Annual General Meeting
22[nd] June 2021 (In Garden due to Covid 19) Westbrook Hall, Waterlooville PO7 8NU
Committee
Lisa English Leonie Faulkner Sarah Jetten
Chairperson Committee Member (Apologies) Committee Member
All members of the committee above to be re-elected
Staff
Michelle Traviss Early Years Manager Cath Cartwright Deputy Early Years Manager Toni Ponting Early Years Practitioner Amy Gardner Early Years Practitioner Katy Knight Early Years Practitioner Caroline (Ren) Rosenfeld Early Years Practitioner Laura Callingham Pink Business Manager
Parents/Families
Herbert Kendrick O’neil Cheeseman Mundell Groves Reber Evans
Minutes of the previous meeting / matters arising
The last AGM was April 2019 due to Covid 19. The minutes were presented and no matters arose so the minutes were signed off.
Chairperson’s Report – Lisa English with the support of Laura Callingham Pink
Lisa welcomed everyone to the Teddy Bears Picnic. Laura supported due to lack of committee members. Lisa explained that due to Covid, running the committee had become extremely difficult. There were only three members in total, Sarah Jetten and Leonie Faulkner, which is below the minimum amount needed.
Lisa explained how the committee worked and explained the pre-school adopts the 2011 pre-school learning alliance constitution. She went on to explain Westbrook is a charity and run by a committee and how difficult it been due to all the Covid restrictions. She said staff have needed to step in and manage the pre-school. Lisa said it had been more and more difficult to recruit committee members, therefore we are looking at changing the structure into a Charity Incorporated Organisation. That means there will be trustees rather than parents guiding the pre-school. She reassured parents that it will not affect the children in anyway and more details would be given in September 2021.
Lisa finally went on to take the opportunity to thank all the staff for all their hard work, it has been an extreme year for everyone, but the team has gone up and above all expectations in keeping the pre-school running.
Treasurer’s Report – Read by Laura Callingham Pink
Laura gave everyone a brief overview into the accounts ending April 2019 and 2020. We needed to report on both years as AGMs needed to be cancelled. The financial accounts for both years were available if anyone was interested in looking through them.
Westbrook Little People aim to break even each year, any profits made are put back into the pre-school to ensure the children have everything they need and require on their learning journey.
During 2018-2019, we made a profit of £10,243. The following year 2019-2020, we made a loss of £212.
The bank balance at 31[st] March 2020 £73,237
Parents Questions
Parents were asked if they had any questions, there were none.
Any Other Business –
Lisa then stated that WLP will be continuing to use the 2011 constitution, all committee members will be stepping down and then elected. The three members remain until the new structure.
The next committee meeting to be confirmed. Meeting closed at 1pm
AGM FOR MARCH 2021 ACCOUNTS WILL BE HELD SUMMER TERM 2022
Westbrook Little People
Charity No. 1029611
Trustee's Report and Unaudited Accounts
31 March 2021
Westbrook Little People Trustees Annual Report
The Trustee presents his report with the unaudited financial statements of the charity for the year ended 31 March 2021.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1029611
Principal Office
Westbrook Hall Tempest Avenue Waterlooville PO7 8NU
Trustee
The following Trustee served during the year:
Lisa English
Accountants
SHCA Limited 87 London Road Cowplain Waterlooville PO8 8XB
OBJECTIVES AND ACTIVITIES
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children using the EYFS (Early Years Foundation Stage).
To provide a safe, secure and fun learning and play environment for preschool children.
The trustees has had regard to the Charity Commission’s guidance on public benefit in managing the activities of the charity.
ACHIEVEMENTS AND PERFORMANCE
Westbrook Little People is a charity based organisation, led by a voluntary management committee. The staff are well qualified and strive to meet the individual needs of our little people, ensuring they get the very best start. Staff training is extremely important to us. Being a charity pre-school, we rely on fundraising events to help support us and buy additional equipment and resources that are required to assist the children’s development needs. Unfortunately due to Covid, this has been an extremely challenging year, making fundraising and day to day management difficult.
We started the year with our first lockdown, following government guidelines there was no other option than to close. Our staff kept in contact with families, providing support and carried out a huge amount of online training. By June the pre-school managed to reopen for the children that required places, which were very few. Due to many parents and carers being at home, a majority of parents decided to keep their children safe and at home. The staff continued to serve the community through to summer 2020, caring for those children who needed places and by supporting those who were kept at home. Keyworkers had continuous contact with parents to ensure children’s learning was maintained.
Page 1
Westbrook Little People Trustees Annual Report
The return in September saw parent’s confidence was still very low and many children had moved on to start school. This meant numbers remained minimal. As the term past, there was a gradual increase in children attending and the staff even managed a fundraising event in the autumn term.
Due to Covid restrictions, there were so many limitations to what we could do. The management committee were unable to fundraise as normal which was unfortunate. This year has been all about survival and safety. Westbrook Little People has done its best under extremely difficult circumstances.
FINANCIAL REVIEW
Westbrook Little People had a very unfortunate financial year. Due to Covid and circumstances beyond our control, we ended the year with a huge loss of £9,980.00. Our aim each year is to break even and we are fortunate enough to have funds that will cover this loss from previous year’s profits allowing us to remain financially viable.
The main reason for such a loss was that our child attendance fees decreased by £11,368.00. Many of our private fee paying children did not attend because of Covid. Our expenses remained similar. Wages and pensions were slightly more as the minimum wage increased, along with pension costs, therefore leaving a huge gap between income and expenditure. Additionally, our numbers of children attending were generally much lower than we would expect.
It’s been an extremely tough year and did everything possible to reduce costs, we couldn’t use the furlough scheme due to early years funding. With practically no fundraising due to restrictions, it’s made it a very difficult all round. Going forwards, we hope to see an increase in demand and parents confidence returning. We will continue to try and increase child attendance numbers.
RESERVES POLICY
Westbrook Little People Management Committee, as trustees of the charity, are committed to fulfil their responsibilities to the Charity Commission, and as employers and childcare service providers. We aim to ensure our responsibilities to our staff and families are fulfilled and as such identify the need to hold reserves in case of emergencies and to fulfil our legal responsibilities as employers and to ensure the charity is effective.
Procedures
We have identified using advice and guidance from Services for Young Children (SfYC), that three months contingency should be sufficient for emergencies.
Contingency will include all running cost, plus staff redundancy.
Redundancy packages in line with minimum requirements will be calculated using advice from ACAS, LAWCALL and Government websites, once calculated these amounts where possible will be held in a reserve account with the contingency.
Where there is a short fall, the committee will endeavour to build such reserves, but only after their charitable responsibilities have been met, so as not to fail to meet the aims of the charity.
All reserves shall be reviewed, either yearly or when major changes happen which could impact on the reserves amount to ensure it continues to meet the changing needs and circumstances e.g. employing temporary staff to cover long term sick absence or rent increases.
Any large projects where fundraising will need to be prolonged and money saved over a period of time will be identified and held in the reserve account.
Short term deficits in the cash flow budget, for example money required before funding is received.
The reserves policy will be set out in the trustees’ annual report to ensure it continues to meet the changing needs and circumstances e.g. employing temporary staff to cover long term sick absence or rent increases.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Page 2
Westbrook Little People Trustees Annual Report
The charity has a standard registration with a governing document being a scheme of the charity commission dated 2nd August 2016
The methods adopted for the recruitment and appointment of new trustees is from parents of the children attending the preschool
The Trustee is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustee is also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed
Lisa English Trustee 07 December 2021
Page 3
Westbrook Little People Independent Examiners Report
Independent Examiner's Report to the trustee of Westbrook Little People
I report to the trustees on my examination of the accounts of Westbrook Little People for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the charity's trustee you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011('the Act'). The trustee considers that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stuart Hoare A.C.A. ICAEW SHCA Limited 87 London Road Cowplain Waterlooville
PO8 8XB 07 December 2021
Page 4
Westbrook Little People Statement of Financial Activities
for the year ended 31 March 2021
| Notes Income and endowments from: Charitable activities 3 Other trading activities 4 Investments 5 Total Expenditure on: Raising funds 6 Other 7 Total Net gains on investments Net expenditure 8 Transfers between funds Net expenditure before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricte d funds 2021 £ 99,015 177 19 |
Total funds 2021 £ 99,015 177 19 |
Total funds 2020 £ 110,413 338 89 |
|---|---|---|---|
| 99,211 3,638 105,553 |
99,211 3,638 105,553 |
110,840 4,452 106,600 |
|
| 109,191 - |
109,191 - |
111,052 - |
|
| (9,980) - |
(9,980) - |
(212) - |
|
| (9,980) | (9,980) | (212) | |
| (9,980) 73,025 |
(9,980) 73,025 |
(212) 73,237 |
|
| 63,045 | 63,045 | 73,025 |
Page 5
Westbrook Little People Balance Sheet at 31 March 2021
| Charity No. 1029611 Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors:Amount falling due within one year 12 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 13 Unrestricted funds 13 General funds Reserves 13 Total funds Approved by the trustees on 07 December 2021 |
2021 £ 1 1 - 66,921 66,921 (3,877) 63,044 63,045 63,045 63,045 63,045 63,045 63,045 |
2020 £ 957 |
|---|---|---|
| 957 460 75,436 |
||
| 75,896 (3,828) |
||
| 72,068 73,025 |
||
| 73,025 | ||
| 73,025 | ||
| 73,025 | ||
| 73,025 | ||
| 73,025 | ||
And signed on their behalf by:
Lisa English Trustee 07 December 2021
Page 6
Westbrook Little People Notes to the Accounts
for the year ended 31 March 2021
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
-
Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
-
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 7
Westbrook Little People Notes to the Accounts
Expenditure
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
- Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Plant and equipment 25% Straight line
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 8
Westbrook Little People Notes to the Accounts
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
2 Statement of Financial Activities - prior year
| Income and endowments from: Charitable activities Other trading activities Investments Total Expenditure on: Raising funds Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 3 Income from charitable activities Child attendance fees |
Unrestricted £ 99,015 99,015 |
Unrestricted funds 2020 £ 110,413 338 89 110,840 4,452 106,600 111,052 (212) (212) (212) 73,237 73,025 Total 2021 £ 99,015 99,015 |
Total funds 2020 £ 110,413 338 89 |
|---|---|---|---|
| 110,840 4,452 106,600 |
|||
| 111,052 | |||
| (212) | |||
| (212) | |||
| (212) 73,237 |
|||
| 73,025 | |||
| Total 2020 £ 110,413 |
|||
| 110,413 |
Page 9
Westbrook Little People Notes to the Accounts
4 Income from other trading activities
| Fund raising activities 5 Income from investments Bank account interest 6 Expenditure on raising funds Fundraising trading costs Fund raising activities 7 Other expenditure Employee costs Premises costs Amortisation, depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs 8 Net expenditure before transfers This is stated after charging: Depreciation of owned fixed assets |
Unrestricted £ 177 177 Unrestricted £ 19 19 Unrestricted £ 3,638 3,638 Unrestricted £ 89,154 11,505 956 2,373 1,565 105,553 2021 £ 956 |
Total 2021 £ 177 177 Total 2021 £ 19 19 Total 2021 £ 3,638 3,638 Total 2021 £ 89,154 11,505 956 2,373 1,565 105,553 |
Total 2020 £ 338 |
|---|---|---|---|
| 338 | |||
| Total 2020 £ 89 |
|||
| 89 | |||
| Total 2020 £ 4,452 |
|||
| 4,452 | |||
| Total 2020 £ 88,587 12,739 1,206 2,322 1,746 |
|||
| 106,600 | |||
| 2020 £ 1,206 |
Page 10
Westbrook Little People Notes to the Accounts
| 9 | Staff costs | ||
|---|---|---|---|
| Salaries and wages | 87,135 | 85,724 | |
| Pension costs | 1,342 | 1,240 | |
| 88,477 | 86,964 | ||
| No employee received emoluments in excess of £60,000. | |||
| The average monthly number of full time equivalent employees | during the year was as follows: | ||
| 2021 | 2020 | ||
| Number | Number | ||
| Direct supervision of children | 8 | 9 | |
| 8 | 9 | ||
| 10 | Tangible fixed assets | ||
| Plant and equipment |
Total | ||
| £ | £ | ||
| Cost or revaluation | |||
| At 1 April 2020 | 6,208 | 6,208 | |
| At 31 March 2021 | 6,208 | 6,208 | |
| Depreciation and | |||
| impairment | |||
| At 1 April 2020 | 5,251 | 5,251 | |
| Depreciation charge for the | 956 | 956 | |
| year | |||
| At 31 March 2021 | 6,207 | 6,207 | |
| Net book values | |||
| At 31 March 2021 | 1 | 1 | |
| At 31 March 2020 | 957 | 957 | |
| 11 | Debtors | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Other debtors | - | 460 | |
| - | 460 | ||
| 12 | Creditors: | ||
| amounts falling due within one year | |||
| 2021 | 2020 | ||
| £ | £ | ||
| Other creditors | 1,055 | 234 | |
| Accruals and deferred income | 2,822 | 3,594 | |
| 3,877 | 3,828 |
Page 11
Westbrook Little People Notes to the Accounts
13 Movement in funds
| Restricted funds: Unrestricted funds: General funds Revaluation Reserves: Total funds 14 Analysis of net assets between funds Fixed assets Net current assets 15 Reconciliation of net debt Cash and cash equivalents Net debt |
At 1 April 2020 73,025 73,025 |
Incoming resources (including other gains/losses ) £ 99,211 99,211 At 1 April 2020 £ |
Resources expended £ (109,191) (109,191) Unrestricted funds £ 1 63,044 63,045 Cash flows £ |
At 31 March 2021 £ 63,045 |
|---|---|---|---|---|
| 63,045 | ||||
| Total £ 1 63,044 |
||||
| 63,045 | ||||
| At 31 March 2021 £ |
||||
| 75,436 | (8,515) | 66,921 | ||
| 75,436 75,436 |
(8,515) (8,515) |
66,921 | ||
| 66,921 | ||||
| 16 Commitments Operating lease commitments Annual commitments under non-cancellable operating leases 2021 Land and buildings £ Operating leases with expiry date: Pension commitments The pension cost charge to the charity amounted to: |
are as follows: 2021 Other £ 2021 £ 1,342 |
2020 Land and buildings £ |
2020 Other £ 2020 £ 1,240 |
Page 12
WebroOk Little People Note$ to the A¢¢ounl$ Page 13
Westbrook Little People Statement of Cash flows for the year ended 31 March 2021
| Cash flows from operating activities Net expenditure per Statement of Financial Activities Adjustments for: Depreciation of property, plant and equipment Dividends, interest and rents from investments Decrease in trade and other receivables Increase in trade and other payables Net cash (used in)/provided by operating activities Cash flows from investing activities Dividends, interest and rents from investments Net cash from investing activities Net cash from financing activities Net (decrease)/increase in cash and cash equivalents Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year |
2021 £ (9,980) 956 (19) 460 49 (8,534) 19 19 - (8,515) 75,436 66,921 |
2020 £ (212) 1,206 (89) 38 882 |
|---|---|---|
| 1,825 89 |
||
| 89 | ||
| - | ||
| 1,914 | ||
| 73,522 | ||
| 75,436 | ||
| Components of cash and cash equivalents | ||
| Cash and bank balances | 66,921 | 75,436 |
| 66,921 | 75,436 |
Page 14
Westbrook Little People Detailed Statement of Financial Activities
for the year ended 31 March 2021
| Income and endowments from: Charitable activities Child attendance fees Other trading activities Fund raising activities Investments Bank account interest Total income and endowments Expenditure on: Costs of other trading activities Fund raising activities Total of expenditure on raising funds Employee costs Salaries/wages Pension costs Staff training Staff welfare Premises costs Rent Premises cleaning Other premises costs General administrative costs, including depreciation and amortisation Depreciation of Plant and equipment General insurances Stationery and printing Subscriptions Telephone, fax and broadband Legal and professional costs |
Unrestricted funds 2021 £ 99,015 99,015 177 177 19 19 99,211 3,638 3,638 3,638 87,135 1,342 60 617 89,154 11,276 79 150 11,505 956 664 809 441 459 3,329 |
Total funds 2021 £ 99,015 99,015 177 177 19 19 99,211 3,638 3,638 3,638 87,135 1,342 60 617 89,154 11,276 79 150 11,505 956 664 809 441 459 3,329 |
Total funds 2020 £ 110,413 |
|---|---|---|---|
| 110,413 | |||
| 338 | |||
| 338 | |||
| 89 | |||
| 89 | |||
| 110,840 4,452 |
|||
| 4,452 | |||
| 4,452 85,724 1,240 756 867 |
|||
| 88,587 | |||
| 12,674 65 - |
|||
| 12,739 | |||
| 1,206 425 571 736 590 |
|||
| 3,528 | |||
Page 15
Westbrook Little People Detailed Statement of Financial Activities
| Westbrook Little People Detailed Statement of Financial Activities |
|||
|---|---|---|---|
| Audit/Independent examination fees Accountancy and bookkeeping Total of expenditure of other costs Total expenditure Net gains on investments Net expenditure Net expenditure before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
924 641 1,565 105,553 109,191 - (9,980) (9,980) - (9,980) 73,025 63,045 |
924 641 1,565 105,553 109,191 - (9,980) (9,980) - (9,980) 73,025 63,045 |
936 810 |
| 1,746 | |||
| 106,600 | |||
| 111,052 - |
|||
| (212) | |||
| (212) - |
|||
| (212) | |||
| 73,237 | |||
| 73,025 |
Page 16
Westbrook Little People
Charity No. 1029611
Trustee's Report and Unaudited Accounts
31 March 2021
Westbrook Little People Trustees Annual Report
The Trustee presents his report with the unaudited financial statements of the charity for the year ended 31 March 2021.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1029611
Principal Office
Westbrook Hall Tempest Avenue Waterlooville PO7 8NU
Trustee
The following Trustee served during the year:
Lisa English
Accountants
SHCA Limited 87 London Road Cowplain Waterlooville PO8 8XB
OBJECTIVES AND ACTIVITIES
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children using the EYFS (Early Years Foundation Stage).
To provide a safe, secure and fun learning and play environment for preschool children.
The trustees has had regard to the Charity Commission’s guidance on public benefit in managing the activities of the charity.
ACHIEVEMENTS AND PERFORMANCE
Westbrook Little People is a charity based organisation, led by a voluntary management committee. The staff are well qualified and strive to meet the individual needs of our little people, ensuring they get the very best start. Staff training is extremely important to us. Being a charity pre-school, we rely on fundraising events to help support us and buy additional equipment and resources that are required to assist the children’s development needs. Unfortunately due to Covid, this has been an extremely challenging year, making fundraising and day to day management difficult.
We started the year with our first lockdown, following government guidelines there was no other option than to close. Our staff kept in contact with families, providing support and carried out a huge amount of online training. By June the pre-school managed to reopen for the children that required places, which were very few. Due to many parents and carers being at home, a majority of parents decided to keep their children safe and at home. The staff continued to serve the community through to summer 2020, caring for those children who needed places and by supporting those who were kept at home. Keyworkers had continuous contact with parents to ensure children’s learning was maintained.
Page 1
Westbrook Little People Trustees Annual Report
The return in September saw parent’s confidence was still very low and many children had moved on to start school. This meant numbers remained minimal. As the term past, there was a gradual increase in children attending and the staff even managed a fundraising event in the autumn term.
Due to Covid restrictions, there were so many limitations to what we could do. The management committee were unable to fundraise as normal which was unfortunate. This year has been all about survival and safety. Westbrook Little People has done its best under extremely difficult circumstances.
FINANCIAL REVIEW
Westbrook Little People had a very unfortunate financial year. Due to Covid and circumstances beyond our control, we ended the year with a huge loss of £9,980.00. Our aim each year is to break even and we are fortunate enough to have funds that will cover this loss from previous year’s profits allowing us to remain financially viable.
The main reason for such a loss was that our child attendance fees decreased by £11,368.00. Many of our private fee paying children did not attend because of Covid. Our expenses remained similar. Wages and pensions were slightly more as the minimum wage increased, along with pension costs, therefore leaving a huge gap between income and expenditure. Additionally, our numbers of children attending were generally much lower than we would expect.
It’s been an extremely tough year and did everything possible to reduce costs, we couldn’t use the furlough scheme due to early years funding. With practically no fundraising due to restrictions, it’s made it a very difficult all round. Going forwards, we hope to see an increase in demand and parents confidence returning. We will continue to try and increase child attendance numbers.
RESERVES POLICY
Westbrook Little People Management Committee, as trustees of the charity, are committed to fulfil their responsibilities to the Charity Commission, and as employers and childcare service providers. We aim to ensure our responsibilities to our staff and families are fulfilled and as such identify the need to hold reserves in case of emergencies and to fulfil our legal responsibilities as employers and to ensure the charity is effective.
Procedures
We have identified using advice and guidance from Services for Young Children (SfYC), that three months contingency should be sufficient for emergencies.
Contingency will include all running cost, plus staff redundancy.
Redundancy packages in line with minimum requirements will be calculated using advice from ACAS, LAWCALL and Government websites, once calculated these amounts where possible will be held in a reserve account with the contingency.
Where there is a short fall, the committee will endeavour to build such reserves, but only after their charitable responsibilities have been met, so as not to fail to meet the aims of the charity.
All reserves shall be reviewed, either yearly or when major changes happen which could impact on the reserves amount to ensure it continues to meet the changing needs and circumstances e.g. employing temporary staff to cover long term sick absence or rent increases.
Any large projects where fundraising will need to be prolonged and money saved over a period of time will be identified and held in the reserve account.
Short term deficits in the cash flow budget, for example money required before funding is received.
The reserves policy will be set out in the trustees’ annual report to ensure it continues to meet the changing needs and circumstances e.g. employing temporary staff to cover long term sick absence or rent increases.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Page 2
Westbrook Little People Trustees Annual Report
The charity has a standard registration with a governing document being a scheme of the charity commission dated 2nd August 2016
The methods adopted for the recruitment and appointment of new trustees is from parents of the children attending the preschool
The Trustee is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustee is also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed
Lisa English Trustee 07 December 2021
Page 3
Westbrook Little People Independent Examiners Report
Independent Examiner's Report to the trustee of Westbrook Little People
I report to the trustees on my examination of the accounts of Westbrook Little People for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the charity's trustee you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011('the Act'). The trustee considers that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stuart Hoare A.C.A. ICAEW SHCA Limited 87 London Road Cowplain Waterlooville
PO8 8XB 07 December 2021
Page 4
Westbrook Little People Statement of Financial Activities
for the year ended 31 March 2021
| Notes Income and endowments from: Charitable activities 3 Other trading activities 4 Investments 5 Total Expenditure on: Raising funds 6 Other 7 Total Net gains on investments Net expenditure 8 Transfers between funds Net expenditure before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricte d funds 2021 £ 99,015 177 19 |
Total funds 2021 £ 99,015 177 19 |
Total funds 2020 £ 110,413 338 89 |
|---|---|---|---|
| 99,211 3,638 105,553 |
99,211 3,638 105,553 |
110,840 4,452 106,600 |
|
| 109,191 - |
109,191 - |
111,052 - |
|
| (9,980) - |
(9,980) - |
(212) - |
|
| (9,980) | (9,980) | (212) | |
| (9,980) 73,025 |
(9,980) 73,025 |
(212) 73,237 |
|
| 63,045 | 63,045 | 73,025 |
Page 5
Westbrook Little People Balance Sheet at 31 March 2021
| Charity No. 1029611 Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors:Amount falling due within one year 12 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 13 Unrestricted funds 13 General funds Reserves 13 Total funds Approved by the trustees on 07 December 2021 |
2021 £ 1 1 - 66,921 66,921 (3,877) 63,044 63,045 63,045 63,045 63,045 63,045 63,045 |
2020 £ 957 |
|---|---|---|
| 957 460 75,436 |
||
| 75,896 (3,828) |
||
| 72,068 73,025 |
||
| 73,025 | ||
| 73,025 | ||
| 73,025 | ||
| 73,025 | ||
| 73,025 | ||
And signed on their behalf by:
Lisa English Trustee 07 December 2021
Page 6
Westbrook Little People Notes to the Accounts
for the year ended 31 March 2021
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
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Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
-
Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
-
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 7
Westbrook Little People Notes to the Accounts
Expenditure
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs. Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
- Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Tangible fixed assets and depreciation
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Plant and equipment 25% Straight line
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 8
Westbrook Little People Notes to the Accounts
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently administered funds.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
2 Statement of Financial Activities - prior year
| Income and endowments from: Charitable activities Other trading activities Investments Total Expenditure on: Raising funds Other Total Net income Net income before other gains/(losses) Other gains and losses: Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward 3 Income from charitable activities Child attendance fees |
Unrestricted £ 99,015 99,015 |
Unrestricted funds 2020 £ 110,413 338 89 110,840 4,452 106,600 111,052 (212) (212) (212) 73,237 73,025 Total 2021 £ 99,015 99,015 |
Total funds 2020 £ 110,413 338 89 |
|---|---|---|---|
| 110,840 4,452 106,600 |
|||
| 111,052 | |||
| (212) | |||
| (212) | |||
| (212) 73,237 |
|||
| 73,025 | |||
| Total 2020 £ 110,413 |
|||
| 110,413 |
Page 9
Westbrook Little People Notes to the Accounts
4 Income from other trading activities
| Fund raising activities 5 Income from investments Bank account interest 6 Expenditure on raising funds Fundraising trading costs Fund raising activities 7 Other expenditure Employee costs Premises costs Amortisation, depreciation, impairment, profit/loss on disposal of fixed assets General administrative costs Legal and professional costs 8 Net expenditure before transfers This is stated after charging: Depreciation of owned fixed assets |
Unrestricted £ 177 177 Unrestricted £ 19 19 Unrestricted £ 3,638 3,638 Unrestricted £ 89,154 11,505 956 2,373 1,565 105,553 2021 £ 956 |
Total 2021 £ 177 177 Total 2021 £ 19 19 Total 2021 £ 3,638 3,638 Total 2021 £ 89,154 11,505 956 2,373 1,565 105,553 |
Total 2020 £ 338 |
|---|---|---|---|
| 338 | |||
| Total 2020 £ 89 |
|||
| 89 | |||
| Total 2020 £ 4,452 |
|||
| 4,452 | |||
| Total 2020 £ 88,587 12,739 1,206 2,322 1,746 |
|||
| 106,600 | |||
| 2020 £ 1,206 |
Page 10
Westbrook Little People Notes to the Accounts
| 9 | Staff costs | ||
|---|---|---|---|
| Salaries and wages | 87,135 | 85,724 | |
| Pension costs | 1,342 | 1,240 | |
| 88,477 | 86,964 | ||
| No employee received emoluments in excess of £60,000. | |||
| The average monthly number of full time equivalent employees | during the year was as follows: | ||
| 2021 | 2020 | ||
| Number | Number | ||
| Direct supervision of children | 8 | 9 | |
| 8 | 9 | ||
| 10 | Tangible fixed assets | ||
| Plant and equipment |
Total | ||
| £ | £ | ||
| Cost or revaluation | |||
| At 1 April 2020 | 6,208 | 6,208 | |
| At 31 March 2021 | 6,208 | 6,208 | |
| Depreciation and | |||
| impairment | |||
| At 1 April 2020 | 5,251 | 5,251 | |
| Depreciation charge for the | 956 | 956 | |
| year | |||
| At 31 March 2021 | 6,207 | 6,207 | |
| Net book values | |||
| At 31 March 2021 | 1 | 1 | |
| At 31 March 2020 | 957 | 957 | |
| 11 | Debtors | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Other debtors | - | 460 | |
| - | 460 | ||
| 12 | Creditors: | ||
| amounts falling due within one year | |||
| 2021 | 2020 | ||
| £ | £ | ||
| Other creditors | 1,055 | 234 | |
| Accruals and deferred income | 2,822 | 3,594 | |
| 3,877 | 3,828 |
Page 11
Westbrook Little People Notes to the Accounts
13 Movement in funds
| Restricted funds: Unrestricted funds: General funds Revaluation Reserves: Total funds 14 Analysis of net assets between funds Fixed assets Net current assets 15 Reconciliation of net debt Cash and cash equivalents Net debt |
At 1 April 2020 73,025 73,025 |
Incoming resources (including other gains/losses ) £ 99,211 99,211 At 1 April 2020 £ |
Resources expended £ (109,191) (109,191) Unrestricted funds £ 1 63,044 63,045 Cash flows £ |
At 31 March 2021 £ 63,045 |
|---|---|---|---|---|
| 63,045 | ||||
| Total £ 1 63,044 |
||||
| 63,045 | ||||
| At 31 March 2021 £ |
||||
| 75,436 | (8,515) | 66,921 | ||
| 75,436 75,436 |
(8,515) (8,515) |
66,921 | ||
| 66,921 | ||||
| 16 Commitments Operating lease commitments Annual commitments under non-cancellable operating leases 2021 Land and buildings £ Operating leases with expiry date: Pension commitments The pension cost charge to the charity amounted to: |
are as follows: 2021 Other £ 2021 £ 1,342 |
2020 Land and buildings £ |
2020 Other £ 2020 £ 1,240 |
Page 12
WebroOk Little People Note$ to the A¢¢ounl$ Page 13
Westbrook Little People Statement of Cash flows for the year ended 31 March 2021
| Cash flows from operating activities Net expenditure per Statement of Financial Activities Adjustments for: Depreciation of property, plant and equipment Dividends, interest and rents from investments Decrease in trade and other receivables Increase in trade and other payables Net cash (used in)/provided by operating activities Cash flows from investing activities Dividends, interest and rents from investments Net cash from investing activities Net cash from financing activities Net (decrease)/increase in cash and cash equivalents Cash and cash equivalents at the beginning of the year Cash and cash equivalents at the end of the year |
2021 £ (9,980) 956 (19) 460 49 (8,534) 19 19 - (8,515) 75,436 66,921 |
2020 £ (212) 1,206 (89) 38 882 |
|---|---|---|
| 1,825 89 |
||
| 89 | ||
| - | ||
| 1,914 | ||
| 73,522 | ||
| 75,436 | ||
| Components of cash and cash equivalents | ||
| Cash and bank balances | 66,921 | 75,436 |
| 66,921 | 75,436 |
Page 14
Westbrook Little People Detailed Statement of Financial Activities
for the year ended 31 March 2021
| Income and endowments from: Charitable activities Child attendance fees Other trading activities Fund raising activities Investments Bank account interest Total income and endowments Expenditure on: Costs of other trading activities Fund raising activities Total of expenditure on raising funds Employee costs Salaries/wages Pension costs Staff training Staff welfare Premises costs Rent Premises cleaning Other premises costs General administrative costs, including depreciation and amortisation Depreciation of Plant and equipment General insurances Stationery and printing Subscriptions Telephone, fax and broadband Legal and professional costs |
Unrestricted funds 2021 £ 99,015 99,015 177 177 19 19 99,211 3,638 3,638 3,638 87,135 1,342 60 617 89,154 11,276 79 150 11,505 956 664 809 441 459 3,329 |
Total funds 2021 £ 99,015 99,015 177 177 19 19 99,211 3,638 3,638 3,638 87,135 1,342 60 617 89,154 11,276 79 150 11,505 956 664 809 441 459 3,329 |
Total funds 2020 £ 110,413 |
|---|---|---|---|
| 110,413 | |||
| 338 | |||
| 338 | |||
| 89 | |||
| 89 | |||
| 110,840 4,452 |
|||
| 4,452 | |||
| 4,452 85,724 1,240 756 867 |
|||
| 88,587 | |||
| 12,674 65 - |
|||
| 12,739 | |||
| 1,206 425 571 736 590 |
|||
| 3,528 | |||
Page 15
Westbrook Little People Detailed Statement of Financial Activities
| Westbrook Little People Detailed Statement of Financial Activities |
|||
|---|---|---|---|
| Audit/Independent examination fees Accountancy and bookkeeping Total of expenditure of other costs Total expenditure Net gains on investments Net expenditure Net expenditure before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
924 641 1,565 105,553 109,191 - (9,980) (9,980) - (9,980) 73,025 63,045 |
924 641 1,565 105,553 109,191 - (9,980) (9,980) - (9,980) 73,025 63,045 |
936 810 |
| 1,746 | |||
| 106,600 | |||
| 111,052 - |
|||
| (212) | |||
| (212) - |
|||
| (212) | |||
| 73,237 | |||
| 73,025 |
Page 16