## **WEST KINGSDOWN PRESCHOOL TRUSTEES ANNUAL REPORT 2020** ## **Section 1 Legal and Administrative Information** West Kingsdown Preschool School Lane West Kingsdown Kent TN15 6DY Charity No. 1029575 ## **Current Trustees** Mrs Susan Brown Chairperson Amy Bacchro Treasurer Rachel Waite Secretary Marie Pickering Trustee Eleanor Dacey Trustee Sophie Brixey Trustee Nicola Millbank Trustee Emma Brown Trustee The constitution is that of the Pre-School Learning Alliance. We adopted their new 2011 constitution at the general meeting in January 2012. Our main aims and objectives are as follows: 1. To enhance the development and education of children under the statutory school age in a parent involved community-based group. 2. To provide a safe, secure and stimulating environment. 3. To work within a framework that ensures equality of opportunity for all children and families. Details of our bankers and accountant are as follows: Santander, Bridle Road, Bootle, Merseyside, L30 4GB R.K.Lawrence: Accountant, 94 Brook Street, Erith, Kent. DA8 1JF **Section 2 Activities and Achievements** We began this year with a small financial reserve, carried from previous years’ successes. We have made a loss this financial year of £12,942.00. Covid has dominated most of the year. Lockdown bought about its challenges, but we continued to teach the children using technology, with committed staff and parents. It was not practical, but we made sure we had contact with the children and parents ensuring everyone’s wellbeing was paramount. We were able to stay open to the vulnerable children and children of key workers and made sure we had a skeleton number of staff to cover this. When the government gave us permission to fully reopen in March 2021, we made sure we had all safety measure in place ie Children being dropped off at the door, temperature taken, hand sanitised, social distancing and being put in their own bubbles. We reassured the parents of all the safety measures and we reduced our opening hours in order for staff to carry out a deep clean each day. The first group of children allowed to attend the nursery were the children transitioning, this moved from strength to strength and after a few weeks all age groups gradually returned. When the country locked down for 2[nd] time nurseries were made to remain open. Again, all parents and staff were contacted to reassure them of all our safety measures. We seem to have come out of this lockdown unscathed. It seems that the service of our increased opening hours has continued to be of value to the community, with many parents choosing to utilise this. We are allowing children of all ages to partake in all sessions from all morning to afternoon sessions and from both Monday and Friday, allowing parents more flexibility. This includes lunch options for morning and afternoon sessions. We are accepting children on all types of universal and increased government funding and have been able so far to offer these places in an unrestricted pattern. We have very good relations with outside agencies to support the many children with special needs that we care for. We ensure that every individual child’s needs are met and catered for; each child is valued as a member of the preschool community. We have also invested in our staff and have an exceptional special needs member of staff. We managed to establish one final fundraising event before we went into lockdown and raised much appreciated funds for extra play equipment to enhance our setting. We were unable to organise our usual Christmas party, but we were able to organise Father Christmas to visit the children in the outside area adhering to social distancing. We also organised a Summer, Easter and Christmas Activity holiday club for 6 days over 2 weeks which was popular amongst the community. We have continued with a program of ongoing and increased training. We have been using a system of appraisals for our staff wage rises, and we are keen to carry on with this. We were able give staff a small increase in salaries to ensure that our quality staff are valued and retained. As our child numbers are varied - starting lower at the beginning of the school year and increasing as the year progresses, a constant check on our staffing levels was necessary to ensure maximum use of staff. Using the system of appraisals has proved successful and all staff are attending courses and working towards set goals. We are going in to 2020-2021 with healthy reserves. We have small concerns regarding increased staffing cost of pensions and minimum wage. We endeavour as always to keep costs down as much as possible and fund projects by our fundraising efforts. With our main aim, as always, to be of service to the local community. ## **Section 3 Declaration** The Trustees have approved the Trustees’ report above. Signature: S K Brown Full Name: Susan Brown Position: Chairperson Date: 24 May , 2020 WEST KINGSDOWN PRE SCHOOL Income and Ex enditure Account For the Year to 31st Jul 2020 2020 2019 INCOME Rental Income Fees Received Photographic Commission Donations Bank Interest Fund Raising Activities Grants Sundry (Note 1) 19588 144228 108 1000 194 1912 960 412 2188 170 889 132997 353 (Note 2) (Note 3) (Note 4) £ 156165 £ 148814 EXPENDITURE Rent & Rates Light & Heat Wages Small Equipment Large Equipment Administrative Expenses Insurance MilklBiscuits Less Rebate Telephone Consumable Play Materials Sundry Payments P.L.A. Courses Charity Bldg Repairllmprovements Fundraising Costs 3002 1166 127640 480 4300 1815 140784 3310 2301 889 1122 1636 532 4429 1271 1146 1045 585 5370 486 780 1948 71 154 98 541 £ 143223 £ 165166 Deficiusurplus for the Year 12942 -16352 WEST KINGSDOWN PRE SCHOOL Balance Sheet as at 31st Jul 2020 2020 2019 FUNDS EMPLOYED Accumulated Fund DeficiVSurpSus for Year 40042 12942 56394 -16352 52984 40042 Current Assets Milk Rebate Outstanding Cash at Bank Giro Deposit Cash Current Account 27933 375 26826 27763 375 14054 55134 2150 52984 42192 2150 40042 Less Creditors I have examined the relevant books and documents of the West Kingsdown Pre-school Playgroup Association and in my opinion the published Accounts represent a true and fair view of the financial position as at the 31st July 2020 ACCOUNTANT: R K Lawren￿ & Co Accountant 94 Brook Street Erith Kent CHAIRMAN: Mrs T Hocx TREASURER: Miss K Longhurst DA8 1JF WEST KINGSDOWN PRE SCHOOL Account Notes 2020 2019 Note 1 Rental Income Parties & Toddlers Note 2 Fundraisin St. Edmunds Fayre Crackerjacks Sponsor Fundraising- Book wk Ticket Sales Bike Ride Petty Cash Photo Commission Empties Please Fundraising Fundraising- Pamper Raffle Christmas 111 71 43 154 653 161 120 40 390 450 599 1912 889 Note 3 Grants AR Collaberation KCC Quafity payment Covid 730 125727 6540 £ 132997 960 g60 Note 4 Sund Sundry Training Clothing 122 122 290 412 231 353 WEST KINGSDOWN PRE SCHOOL Income and Ex enditure Account For the Year to 31st Jul 2020 2020 2019 INCOME Rental Income Fees Received Photographic Commission Donations Bank Interest Fund Raising Activities Grants Sundry (Note 1) 19588 144228 108 1000 194 1912 960 412 2188 170 889 132997 353 (Note 2) (Note 3) (Note 4) £ 156165 £ 148814 EXPENDITURE Rent & Rates Light & Heat Wages Small Equipment Large Equipment Administrative Expenses Insurance MilklBiscuits Less Rebate Telephone Consumable Play Materials Sundry Payments P.L.A. Courses Charity Bldg Repairllmprovements Fundraising Costs 3002 1166 127640 480 4300 1815 140784 3310 2301 889 1122 1636 532 4429 1271 1146 1045 585 5370 486 780 1948 71 154 98 541 £ 143223 £ 165166 Deficiusurplus for the Year 12942 -16352 WEST KINGSDOWN PRE SCHOOL Balance Sheet as at 31st Jul 2020 2020 2019 FUNDS EMPLOYED Accumulated Fund DeficiVSurpSus for Year 40042 12942 56394 -16352 52984 40042 Current Assets Milk Rebate Outstanding Cash at Bank Giro Deposit Cash Current Account 27933 375 26826 27763 375 14054 55134 2150 52984 42192 2150 40042 Less Creditors I have examined the relevant books and documents of the West Kingsdown Pre-school Playgroup Association and in my opinion the published Accounts represent a true and fair view of the financial position as at the 31st July 2020 ACCOUNTANT: R K Lawren￿ & Co Accountant 94 Brook Street Erith Kent CHAIRMAN: Mrs T Hocx TREASURER: Miss K Longhurst DA8 1JF WEST KINGSDOWN PRE SCHOOL Account Notes 2020 2019 Note 1 Rental Income Parties & Toddlers Note 2 Fundraisin St. Edmunds Fayre Crackerjacks Sponsor Fundraising- Book wk Ticket Sales Bike Ride Petty Cash Photo Commission Empties Please Fundraising Fundraising- Pamper Raffle Christmas 111 71 43 154 653 161 120 40 390 450 599 1912 889 Note 3 Grants AR Collaberation KCC Quafity payment Covid 730 125727 6540 £ 132997 960 g60 Note 4 Sund Sundry Training Clothing 122 122 290 412 231 353