2022-08-31-accounts

Forest Bears Pre-School Forest Community Centre Pinehill Road Bordon Hants GU35 0BS

AGM AGENDA 15[th] June 2023

• 1) Apologies 2) Minutes Last Years AGM

• 3) Chairs Report

• 4) Managers Report

• 5) Treasurers Report

• 6) Election of Committee

• 7) Election of Officers

• 8) AOB

Registered Charity 1029569

Forest Bears Pre-School Forest Community Centre Pinehill Road Bordon Hants GU35 0BS

School Hours Tel: [phone]

e.mail [e-mail]

AGM 15/06/2023 7.30 pm

Apologies

Becky Manning

Present

Ian Garforth Lesley Roberts Neville Taylor Monika Lipczewska

In Attendance

Wendy Garforth

Last year’s minutes agreed

Proposed Lesley Roberts Seconded Neville Taylor

Chair report Attached

Registered Charity 1029569

Treasurers report

Attached

Managers’ report

Attached

Election of committee

Ian Garforth, Lesley Roberts, Neville Taylor, Becky Manning, Monika Lipczewska

Proposed Ian Garforth Seconded Lesley Roberts

Election of Officers

Chair Ian Garforth Proposed Neville Taylor Seconded Lesley Roberts

Treasurer Lesley Roberts Proposed Ian Garforth Seconded Monika Lipczewska

Secretary Becky Manning Proposed Lesley Roberts Seconded Neville Taylor

AOB

Lisa Taylor has stepped down from the committee Discussed fund raising in the current climate. To look into County Councillor grant from Andy Tree.

Meeting closed at 8.00 pm

Registered Charity 1029569

Flegistered Chariiy 1029569

Forest Bears Pre-School Forest Community Centre Pinehill Road Bordon Hants GU35 0BS

Chairs Report 2021-2022

This year has been yet another busy year for Forest Bears, there have been many activities over the year which Wendy will cover in her report.

I would like to thank the members of the committee for all that they have done over the past year, each year it becomes harder and harder to entice people onto the committee, many people think that it is time consuming and therefore they do not have that amount of spare time, in reality there are perhaps three meetings each year plus the AGM.

All potential committee members are DBS checked so that they may help out with activities involving the children from time to time.

The committee is there to support the Pre – School and its help is always well received. There are some activities during the year in which a few hours help would make all the difference, Christmas, Craft Days, Community Fetes, helping to maintain the garden and play area, just a few of the ways in which we can help.

A big thank you to Lesley for taking on the role of Treasurer, the most onerous of the committee tasks. Thank you Lesley

Lastly but by no means least is to thank Wendy, Karen, Michelle, Lisa and Becky for all of the hard work that they put in throughout the year, and their dedication to the children, without this Forest Bears would not be the success it is now and has been for many years and will be for many years to come.

Ian Garforth Chair

Registered Charity 1029569

Forest Bears Pre-School Forest Community Centre Pinehill Road Bordon Hants GU35 0BS

School Hours Tel: [phone]

e.mail [e-mail]

Manager’s Report 2021 to 2022

We returned is September with 21 children on the register, a sign COVID is behind us!!!

During September we walked the children to the Community Orchard, to see if we could see the Apple tree, we planted last year.

We celebrated Harvest this year, with a food collection for our local Food Bank.

Diane, visited again this year to take the childrens photos; as usual the results were outstanding.

We held a parent’s meeting for the parents of children going school in September 2022.

We held a 2-minute silence for Remembrance Day, in the setting as we were unable to go the local cenotaph.

We held a coffee and craft morning, to celebrate Christmas; all families were invited.

We held our Movie night again this year and it was well attended by our families.

Registered Charity 1029569

We held our Nativity at St. Mark’s Church again this year, some of the children found it a little overwhelming!

The children all received a gift from Father Christmas’s Elf.

Louise joined our team.

We celebrated World Book Day, again this year and every child received a book token.

All the children were given a book start pack from the Library

We celebrated the Queen’s Platinum Jubilee, by making crowns and holding a tea party for the children and their families. All of the children were given a jubilee book mark.

We entered the Town in Bloom, with a jubilee creation; a huge thank you to Lisa and her little helpers. We WON!!

We ended the school year with a family picnic and a presentation to the children moving up to “Big School” and then they let off balloons.

During the year Wendy, Karen and Michelle attended training Webinars, to ensure we are current with all aspects of the setting. Wendy, Karen and Becky up dated their First Aid Training. Louise completed some on-line training.

As a setting we worked closely with out side agencies, such as SALT and Portage; to support the children in our care.

All the schools, which our children are moving to in September 2022, visited the setting during the summer term.

All families entitled to Food Vouchers during the year received them, and we disbursed the discretionary fund in line with the guidance given.

We said goodbye to Louise, who is expecting a baby.

We said goodbye to Gemma who is expecting a baby.

We would like to thank Becky and Lisa who have volunteered and supported us during the year.

I would also like to say a huge thank you to Karen and Michelle who go above and beyond every day, to make sure the children in our care are kept safe and have a fun and stimulating environment to grow in.

We finished with 32 children on the register.

Registered Charity 1029569

Forest Bears Pre-School Forest Community Centre Pinehill Road Bordon Hants GU35 0BS

School Hours Tel: [phone]

e.mail [e-mail]

Treasurers Report 2021 -2022

The Accounts were signed off by our auditor. Copy available on request.

The Early Years Grants from the Government increased last year due to an increase in numbers of children, and we appear to have turned a corner. For the first time in 3 or 4 years we have covered our costs and have a surplus. This has been greatly helped by the number of children being paid for direct and not reliant on grants. Nevertheless, costs are increasing, as we are all aware, and we mustn’t assume next year will be as positive.

We distributed the Discretionary grant from the government, in line with their guidance.

Our main fund raising was from the commission from the school photographs.

Fundraising is getting harder each year, especially in the current climate of inflation; we are always open to new fundraising ideas.

Lesley Roberts Treasurer

Registered Charity 1029569

Flegistered Chariiy 1029569

0

Forest Bears Pre School 1/9/21- 31/8/22 Income and Expenditure

Income Early years Grant Fees and Lunches Food Vouchers Other grants Merchandise Fundraising Donations Other Expenditure Premises Wages Pension Contributions Ins/Membership Equipment Food Vouchers Admin Other Merchandise Ofsted Snacks Training	2022 2021 73,346.75 54,989.42 10,277.75 5,049.75 1,140.00 1,147.00 100.00 487.40 206.00 179.00 160.05 710.27 10.00 10.00 85,230.55 62,582.84 12,381.33 11,609.21 53,107.43 45,300.61 2,237.82 1,922.87 1,308.39 1,279.39 1,613.19 1,670.98 1,140.00 1,147.00 1,343.53 518.56 45.00 100.00 304.44 163.00 50.00 50.00 278.13 54.28 292.00 180.00 74,101.26 63,995.90 11,129.29 1,413.06 -

Related Party Transactions

During the year the wife of the Chairman Mrs Wendy Garforth was employed by the charity as the manager her salary amounted to £21,798

Reserves Policy

Reserves are held in regard of closure costs of the Preschool and for years when there may be fewer children.

Charitable Activities

The Preschool aims to include everyone in their community with its activities and on this basis if a child can not pay for sessions that is in need due to hardship then the preschool will fund these hours. Also if a child is in need through personnal circumstances then this will also be funded by the preschool. No child will be penalised for not being able to pay for activities.

I certify that these figures have been taken from the computerised primary records for all bank accounts and cash expenses. The cash items were paid from monies received as fees. The majority of receipts have only been verified to bank statements and not primary receipt records.

Christine L Cunningham FCCA

0

Forest Bears Pre School 1/9/21- 31/8/22 Income and Expenditure

Income Early years Grant Fees and Lunches Food Vouchers Other grants Merchandise Fundraising Donations Other Expenditure Premises Wages Pension Contributions Ins/Membership Equipment Food Vouchers Admin Other Merchandise Ofsted Snacks Training	2022 2021 73,346.75 54,989.42 10,277.75 5,049.75 1,140.00 1,147.00 100.00 487.40 206.00 179.00 160.05 710.27 10.00 10.00 85,230.55 62,582.84 12,381.33 11,609.21 53,107.43 45,300.61 2,237.82 1,922.87 1,308.39 1,279.39 1,613.19 1,670.98 1,140.00 1,147.00 1,343.53 518.56 45.00 100.00 304.44 163.00 50.00 50.00 278.13 54.28 292.00 180.00 74,101.26 63,995.90 11,129.29 1,413.06 -

Related Party Transactions

During the year the wife of the Chairman Mrs Wendy Garforth was employed by the charity as the manager her salary amounted to £21,798

Reserves Policy

Reserves are held in regard of closure costs of the Preschool and for years when there may be fewer children.

Charitable Activities

The Preschool aims to include everyone in their community with its activities and on this basis if a child can not pay for sessions that is in need due to hardship then the preschool will fund these hours. Also if a child is in need through personnal circumstances then this will also be funded by the preschool. No child will be penalised for not being able to pay for activities.

I certify that these figures have been taken from the computerised primary records for all bank accounts and cash expenses. The cash items were paid from monies received as fees. The majority of receipts have only been verified to bank statements and not primary receipt records.

Christine L Cunningham FCCA