HORSTED KEYNES PRE-SCHOOL
Registered Charity No: 1029557
ACCOUNTS
FOR THE YEAR ENDED
31ST AUGUST 2020

HORSTED KEYNES PRE-SCHOOL
INDEX
Page
4 Report of the Trustees
8 Independent Examiner's Report
9 Receipts and Payments Account
10 Statement of Assets and Liabilities
11 Note to the accounts

HORSTED KEYNES PRE-SCHOOL
TRUSTEES
Co-chair
Mr Alexander Barblett
Mrs Claire Speakman
Treasurer
Mr George Holloway
Secretary
Mrs Emma Freeman
Committee
Mrs Sophie Grounds
Mrs Natasha Long
Mrs Katie Spetch
Mrs Rebecca Barnard
(Administrator)
PRINCIPAL ADDRESS
The Village Hall
The Green
Horsted Keynes
West Sussex
RH17 7AP
INDEPENDENT EXAMINER .
Mrs Helen Hord
Oaksview
Lewes Road
Horsted Keynes
West Sussex

HORSTED KEYNES PRE-SCHOOL
REPORT OF THE TRUSTEES
The trustees present their report and the financial statements for the year ended 3 1st August 2020. The accounts have been
prepared in accordance with the Charity's trust deed and applicable law.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Horsted Keynes Pre-school is governed by the Pre-school Learning Alliance Model Constitution as adopted at the
General Meeting on 23rd November 2006. The Pre-school has been registered with the Charity Commission since the
2nd December 1993 and its registration number is 1029557.
Our Trustee board is made up of volunteers who often have children at the Pre-school. Trustees are appointed annually at
either an Extraordinary General Meeting or the Annual General Meeting which is ordinarily held in November of each
year.
PRINCIPAL OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT
The objectives of the Pre-school are to enhance the development and education of children under statutory school age by
encouraging parents to understand and provide for the needs of their children through community groups and by offering
appropriate pay, education and care facilities. Pre-school is also committed to instigating, adhering to and furthering the
aims of the Pre-school Learning Alliance. The Pre-school aims to offer a public benefit by offering affordable childcare
to families in the local area. Our charges for children under three years of age are competitive and children over three pay
no top up fee to the government funding allowance. We have referred to the guidance contained in the Charity
Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future
activities. In particular, the trustees consider how activities will contribute to the aims and objectives they have set.
ACHIEVEMENTS AND PERFORMANCE
Pre-school operations started well during the 2019-20 academic year in temis of delivering our objectives and with the
predicted increase in attendance numbers. Unfortunately, this was the year that the Covid Pandemic spread across the
World and forced us to close our doors part of the way through the year. We followed Government advice and closed in
March 2020 and made the difficult decision not to reopen during the summer tern] and to focus on being ready to re-open for
the new academic year in September 2020 with the support of our staff and parents.
The quality of the teaching team continued to be very high and we are confident that standards are being maintained to
uphold our Outstanding OFSTED rating. Our qualified Pre-school Manager is a valuable asset to the Pre-school and a
strong leader of the team. She has continued to improve the planning and implementation of the Early Years initiatives
and this has been reflected in our OFSTED rating. We fully support the ongoing training needs of staff. Unfortunately the
basic training costs of staff are no longer covered by the council and the Pre-school now has to fund the cost of all
training courses. The staff can continue to attend workshops to continue their professional development and enhance their
skills.

FINANCIAL REVIEW
Recei
ts
Total Income 2019/20 = £60,779
Total Income 2018/19 = £49,432
Difference = £llJ48 (+23 % yr on yr)
Fees- WSCC (£30,243 vs £21,509) vs Parents (£16,860 vs £14,701)
WSCC fees increased 40% from the previous year as we have significantly more children in attendance. Parent fees
increased slightly however, would have been much higher as the above figure only takes into consideration the first two
tern]s as we were closed for the summer terni and didn't charge any parent fees.
Parent fees for non-funded and extended sessions remained at £6.00 an hour for 3+ yr olds and £7.00 an hour for under 3s.
Funded WSCC Fees are £4.42 per hour for qualifying chilthen and £5.12 for qualifying 2 year olds.
Autumn 2019: We started the terni with 19 children in attendance, which was more than we had finished the previous tern]
with. l O children were entitled to 3+ FFE and of those, 7 used at least 12 of their 15 hours allowance. 9 children were aged
under 3 but most only attended a couple of sessions a week.
Spring 2020 Half a dozen new starters brought us to 26 on the books with 13 using the 3+ FFE and we were at capacity for
3 of the 5 morning sessions offered.
Summer 2020 Numbers looked to be the same as for the spring term however we made the difficult decision not to re-open
for the second half of terni following the government advice that it was safe to do so and instead concentrated on being
ready for a September return.
Extended Hours
As usual, numbers and hours increased throughout the year as children got older and were able to attend longer days but
sadly, we weren't able to offer the third afternoon session of Rising 5s due to the Covid restrictions.
September 2020 admissions are in line with this year with 20 children confThed for a September start.
Gift Aid
Having worked hard the previous year to bring ourselves up to speed, we managed to recover a further £1,139 through gift
aid this year and this has become an important way for us to raise funds.
Fundraisin
Income and Donations- Tar
et £5 000-£6 000
Once again we have achieved a fantastic level of fundraising and donations which could not be achieved without the hard
work of all those involved and the kind support and generosity from many in this village and extended families.
The total raised from all of our efforts was £5,570 - a near 50% decrease on the previous year as sadly some of our big
events such as Horse Racing on the Green and the Village Walk were cancelled due to the pandemic.
We continue to focus our efforts on our 5 main events being the 100 Club, Annual cricket match, Christmas raffle,
sponsored walk and Horse Racing on The Green in conjunction with the Horsted caha￿eS society. We had one new
(resurrected) event in December 2019, which was 'The Girls Night In,. It was a very well organised event and a fantastic
success.

ments
Total Payments 20119/20 = £52,091
Total Payments 2018119 = £47,635
Difference = £4,455 (increase of 9 % )
On the face of it, a 9% increase in costs doesn't look great however with so many more children in attendance our costs
were always going to increase with wages, tax/NI and trainino bein(y the main contributors to this. A further increase in
April 2020 to the minimum wage came into force and we therefore realigned our pay structure accordingly.
Wages:
£34,888 vs £31,512. Up l 0.72 % primarily due to an increase in the minimum wage that came during the
year but also due to the fact we increased pernlanent staff from 3 to 4.
Rent:
£6,135 vs £6,932.1 l. As we were closed for the summer terni 2020 there was no rent to pay for the tern],
therefore we are now fully paid up and no longer carry forward the summer terni into the following fmancial year.
Training:
year.
£558 vs £610. As expected we had to renew some courses this year hence the increase in costs from last
Equipment:
£2,117 vs £2,338. In line with the previous year as we continued to replace old and broken equipment. We
also stocked up on PPE equipment over the summer in preparation for re-opening in September.
Reserves Polic
At Year End we had £5,445.44 in our current account
At year end we had £42,500 in our savings account
Total of £47,945.44- an increase of £8,97.26 from the previous year.
The funds carried forward of £47,945.44 at 31st August 2020 represent the unrestricted and reserves of the Pre-school
arising from past operating results. The unrestricted funds represent the free reserves of the Pre-school and in the Trustees,
opinion they need to be maintained at a level equivalent to approximately one ternis expenditure (between £15,000 and
£20,000) to adequately cover the current level of operating expenditure.
Having discussed the level of our reserves the committee have decided with the excess capital held in reserve to create a
designated fund with the long-terni aim of finding our own premises. This is still an ongoing situation.
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COVID-19
Clearly the major challenge to us, and everyone worldwide, this year has been Covidl 9. Being forced to close in late March
2020 was a blow but fortunately, through careful management over the last few years we were in a position where it would
not be too damaging fmancially. We were able to make use of the governments furlough scheme which helped keep costs
down whilst we were closed.
RISK MANAGEMENT
The trustees have completed a risk assessment review which is fully documented in line with Ofsted requirements. The
purpose of the review is to identify and highlight the major risks to which the Pre-school is exposed and to put in place
procedures to mitigate these risks. The Risk Assessment is reviewed and updated on an annual and ongoing basis.

TRUSTEES, RESPONSIBILITIES
Charity law requires the trustees to prepare financial statement for each fmancial year which give a true and fair view of
the state of affairs of the charity and of the new incoming or outgoing resources of the charity for that period. In preparing
those financial statements, the trustees are required to:
select suitable accounting policies and then apply them consistently;
make judgments and estimates that are reasonable and prudent.
prepare the financial statements on the going concern basis unless it is inappropriate to assume that the chai.ity will
continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time
the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities
Act 201 l. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for
the prevention and detection of fraud and other irregularities.
TRUSTEES
The following list includes all trustees as at the date at the end of the Financial Period:
Mr Alexander Barblett
Mrs Claire Speakman
Mr George Holloway
Mrs Katie Spetch
Mrs Emma Freeman
Mrs Xanthe Holloway
Mrs Natasha Long
Mrs Rebecca Barnard
Co- Chairperson
Co-chairperson
Treasurer
Committee
Secretary
Marketing alld PR
Fundraising
Administrator
(appointed as Trustee and Chairperson on l 0/11/2016)
(appointed as Trustee and Chairperson on l 0/11/2016)
(appointed as Trustee on 8/5/2017 and Treasurer 07/11 /2018)
(appointed as Trustee on 07/11/2019)
(appointed as trustee (07/11/2018) and Secretary on 07/11/2019)
(appointed as Trustee on 8/5/2017)
(appointed as Trustee on 07/11/2018)
The Trustees are also the officers and Committee members of the charity.
Signed on behalf of the Trustees
Mr George Holloway

HORSTED KEYNES PRE-SCHOOL
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HORSTED KEYNES PRE-
SCHOOL
I report to the trustees on my examination of the accounts of the charity Horsted Keynes Pre-school for the year ended
31 st August 2019 with are set out on pages 9 - 10.
Responsibilities and basis of report
As the charity trustees of the Horsted Keynes Pre-school you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 ('the Act,)
I report in respect of my examination of Horsted Keynes Pre-school's accounts carried out under section 145 of the
2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity
Commission under section 145(5)(b) of the Act.
Independent Examiner's statement
I have completed my examination. I confwm that no material matters have come to my attention in connection with the
examination giving me cause to believe that in any material respect:
accounting records were not kept in respect of the Horsted Keynes Pre-school as required by section 130 of the
Act; or 2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should
be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
Mrs Helen Hord
Oaksview,
Lewes Road
Horsted Keynes
West Sussex

HORSTED KEYNES PRE-SCHOOL
RECEIPTS AND PAYMENTS ACCOUNT FOR YEAR ENDING 31ST AUG 2020
Unrestricted
Funds
2020
Unrestricted
Funds
Yronyr
2019
Fav/(Unfav)
RECEIPTS
Fees - WSCC
Parents
£30,243
£16,860
£4,322
£75
£21,509
£14,701
£11,204
£2,159
£4,322
-£8
HMRC - Furlough Scheme
Milk refund
Fundraising
Restricted Income Capital Grant
£83
£2,210
£0
£2,073
£0
£138
£0
Donations
Gift Aid
Grants
£3,360
£1,139
£0
£5,929
£2,740
£0
-£2,569
-£1,601
£0
Interest
£0
£193
-£193
100 Club
Total receipts
£2,570
£60,779
£2,204
£49,431
£366
£11,348
PAYMENTS
Wages
Taxes
Premises/Village Hall
Insurance
Memberships
Catering
Consumables ( Art and Craft)
Equipment
Fundraising
Administration
Miscellaneous expenses & Gifts
£34,888
£3,093
£6,135
£1,062
£493
£31,513
£2,190
£6,932
£838
£838
£639
£434
£1,904
£0
£3,375
£903
-£797
£224
-£345
£508
£325
£1,792
£466
£335
£183
~£131
-£109
-£112
£466
£34
£285
£301
-£102
Asset purchases
Outdoor Area
Training
End of Terni Parties
Unifonn
Manaoer Pension
100 club payout
Total payments
£0
£0
£0
-£109
£376
£130
£558
£239
£182
£160
-£160
£0
£53
-£53
£832
£1,100
£52,091
£519
£313
£224
£876
£47,635
£4,455
Net of receipts / (payments)
£8,688
£1,796
£6,892

HORSTED KEYNES PRE-SCHOOL
STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST AUGUST 2020
HORSTED KEYNES PRE-SCHOOL
STATEMENT OF ASSETS AND LIABILITIES AT 31
AUGUST 2020
UNRESTRICTED
UNRESTRICTED
FUNDS
FUNDS
2020
2019
CASH FUNDS
CURRENT ACCOUNT
5,445.44
42,500
5,612.27
33,425.91
SAVINGS ACCOUNT
47,945.44
39,038.18
Reserve Funds
20,000
27,495.44
47,485.44
20,000.00
19,038.18
39,038.18
Designated Funds
Total Unrestricted Funds
Signed on behalf of the Trustees
George Holloway
Treasurer
Date:
10

HORSTED KEYNES PRE-SCHOOL
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31ST AUGUST 2020
ACCOUNTING POLICIES BASIS OF PREPARATION
The accounts have been prepared on the receipts and payment basis.
TRUSTEES REMUNERATION
No trustees, nor any persons connected with them, have received any remuneration during the year.
EMPLOYEES
The number of employees at the year end was:
AUG-20
Number
AUG-19
Number
Pre-school staff ( part time)
There were no employees whose annual emoluments were £60,000 or more.
VILLAGE HALL FEES
Fees are paid in arrears however due to there being no rent due for the summer tern] 2020 we are now
fully paid up and no longer carry forward this tenn into the next financial period..
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