The Rotary Club of Romsey Test ## Trust Fund Account Annual Return and Statement of Accounts as at 30[th] June 2025 ## **THE ROTARY CLUB OF ROMSEY TEST TRUST FUND** ## **FINANCIAL ACCOUNTS** ## **FOR THE YEAR ENDED 30[TH] JUNE 2025** |**CONTENTS**|| |---|---| |CHARITY INFORMATION / TRUSTEES REPORT|Page 1| |INDEPENDENT EXAMINERS REPORT|Page 5| |INCOME AND EXPENDITURE ACCOUNT/BALANCE SHEET|Page 7| |NOTES TO THE ACCOUNTS
|Page 8| **THE ROTARY CLUB OF ROMSEY TEST TRUST FUND** Page 1 ## **TRUSTEES REPORT** ## **FOR THE YEAR ENDED 30[TH] JUNE 2025** ## **TRUSTEES’ REPORT** The Trustees present their report, together with the Financial Statements of the charity for the year ended 30[th] June 2025. The Financial Statements have been prepared in accordance with the accounting policies set out on page 5 and comply with the charity’s Trust Deed and Charities Act 1993 and Statement of Recommended Practice: Accounting and Reporting by Charities 2005. ## **Reference and Administration Information** ## **Trustees** The Trustees during the year to 30[th] June 2025 were :- Mr Clive Collier Mr Charlie Daniel-Hobbs Mr Brian Davies Mr Edmond Holmes Mr Ronald Bowater Mr Roger Shepherd Mr Peter Hurst ## **Business Address** ## **C/o Bells Solicitors, 5 Market Place, Romsey, Hants, SO 51 8EZ** ## **Charity Number** 1029525 ## **Bankers** The Co-operative Bank. PO Box 250, Delf House, Southway, Skelmersdale, WN8 6WT **THE ROTARY CLUB OF ROMSEY TEST TRUST FUND** Page 2 ## **Independent Examiner** Mr Peter Stuckey, 15 Brookfields, West Wellow, Hants. SO51 6GS ## **Structure, Governance and Management** The Charitable Trust is constituted by Trust Deed dated 19[th] October 1993 as amended by an Amendment dated 8[th] June 2016, and an Amendment dated 29[th] Janury 2019, and its object is to apply its funds to or for the relief of the poor and needy, or for such other charitable purpose, institution, society or project as the Rotary Club of Romsey Test shall direct. The policy is to work with the Rotary Club of Romsey Test to identify suitable individuals, groups or organisations to whom donations should be made. ## **Objectives and Activities** The Trustees consider that the performance of the charity this year has been satisfactory. The Trustees are named on page 1. Appointment of Trustees is governed by the Trust Deed of the charity as amended which provides that the Trustees be the President, the President Elect for the ensuing year, the Secretary, the Club Treasurer plus four other members of the Rotary Club of Romsey Test elected by the Club membership. **THE ROTARY CLUB OF ROMSEY TEST TRUST FUND** Page 3 ## **TRUSTEES REPORT/continued** ## **FOR THE YEAR ENDED 30[TH] JUNE 2025** ## **Financial Review** The Fund has continued to receive the support of the Rotary Club of Romsey Test (RCoRT) with its fund-raising activities. The Club also supports the Fund with donations from the Clubs fund-raising activities. During the year the fund raised £4,929 in respect of its 2 main events and received £30,000 from the RCoRT in respect of its 2 events. This was further increased by applying for Gift Aid. Grant and donations of £34,420 were made by the Fund during the year. There is a balance of £8,594 to carry forward into next year. It is the fund’s policy to distribute funds as soon as recipients are identified, and to hold minimum reserves. The Trustees actively review the major risks which the charity may face on a regular basis, and believe it is appropriate to hold minimal reserves. The Trustees have also examined other operational and business risks faced by the charity, and confirm that where appropriate, they have established systems to mitigate any significant risks. ## **Statement of Trustees’ Responsibilities** Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the charity’s financial activities during the year, and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to :- - a. Select suitable accounting policies and apply them consistently. - b. Make judgements and estimates that are reasonable and prudent. - c. State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements. - d. Prepare the financial statements on a going concern basis, unless it is inappropriate to presume that the charity will continue in operation. Page 4 ## **THE ROTARY CLUB OF ROMSEY TEST TRUST FUND** ## **TRUSTEES REPORT/continued** ## **FOR THE YEAR ENDED 30[TH] JUNE 2025** The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity, and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Approval** This report was approved by the Trustees and signed on their behalf. Charles Daniel-Hobbs Chairman November 2025 **THE ROTARY CLUB OF ROMSEY TEST TRUST FUND** Page 5 ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF ROMSEY TEST TRUST FUND** I report on the accounts of the charity for the year ended 30[th] June 2025 which are set out on page 4. This report is made solely to the charity’s Trustees, as a body in accordance with S43(3)(a) of the Charities Act 1993. My work has been undertaken so that I might state to the charity’s Trustees those matters which I am required to state to them in an independent examiner’s report, and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity, and the charity’s Trustees as a body, for my work for this report, or for the opinions I have formed. ## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER** As explained on Page 2, the charity’s Trustees are responsible for the preparation of the Accounts. The charity’s Trustees consider that an audit is not required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to :- - a. Examine the Accounts (under Section 43 (3)(a) of the 1993 Act) b. Follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 43 (7)(b) of the 1993 Act, and - c. State whether particular matters have come to my attention. ## **BASIS OF INDEPENDENT EXAMINERS REPORT** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity, and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an opinion on the view given by the Accounts. **THE ROTARY CLUB OF ROMSEY TEST TRUST FUND** Page 6 ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF ROMSEY TEST TRUST FUND/continued** ## **INDEPENDENT EXAMINERS STATEMENT** In connection with my examination, no matter has come to my attention, 1. Which gives me reasonable cause to believe that in any material respect the requirements - a. To keep accounting records in accordance with Section 41 of the 1993 Act: and, - b. To prepare Accounts which accord with the accounting records, and to comply with the accounting requirements of the 1993 Act. Have not been met; or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached. Mr Peter Stuckey 15 Brookfields West Wellow Hants SO51 6GS November 2025 Page 7 ## **Rotary Club of Romsey Test - Trust Fund 2024-2025 Annual Accounts REGISTERED CHARITY NUMBER 1029525** |**Credit**
**Debit**|**Credit**
**Debit**|**Credit**
**Debit**| |---|---|---| |**Balance Sheet 1st July 2024**||| |Trust Fund Gen Bank A/C as at 1st July 2024
Deposit Bank A/C as at 1st July 2024
Prepayments/Accruals
Debtors/Creditors
Adjustment (see notes)
**Total**|31,370.04
26.65
364.80|

420.00
4,932.91
18,243.31
**23,596.22**| ||406.72|| ||**32,168.21**|| |**Trust Fund Balance 1st July 2024**
**8,571.99**||| |||| |**ACTIVITY 1st July 2024 to 30th June 2025**||| |**_Charity Events_**
Mayors Picnic 2024
2,972.00
Xmas Carols 2024
5,926.38
**_Donations from Romsey Test Rotary Club Events_**
Donation from Walk 23
21,000.00
Donation from Marathon 24
9,000.00
**_Other Income_**
Donations/Grants
2,441.19
Member Donations to Rotary Foundation
1,530.00
Walker Sponsorship Receipts
47,392.95
Gift Aid on Foundation and Walker Sponsorship
9,879.27
Bank Interest
5.10
**_Expenditure_**
Grants & Donations
Payment to Rotary Foundation
Walker sponsorship donations to Nominated Charities
Transfer to Club for Charity Donation
Rotary District Youth Levy
General Expenses
**Total**
**100,146.89**||1,868.75
2,101.10
34,420.22
2,176.22
45,443.40
11,855.69
162.00
2,097.19
**100,124.57**| |**Surplus/Deficit**
**22.32**||| |**Balance Sheet 30th June 2025**||| |---|---|---| |Gen Bank A/C as at 30th June 2025
Deposit Bank A/C as at 30th June 2025
Debtors/Creditors|8,684.43
4.88
315.00
**9,004.31**|| |||| |||410.00| |||| |**Total**||**410.00**| |**Trust Fund Balance 30th June 2025**
**8,594.31**||| ## **THE ROTARY CLUB OF ROMSEY TEST TRUST FUND** ## Page 8 ## **NOTES TO THE ACOUNTS 30[TH] JUNE 2025** ## **ACCOUNTING POLICIES** The Accounts have been prepared in accordance with the SORP “Accounting and Reporting by Charities” and accounting standards. The principal accounting policies, which the Trustees have adopted, are set out below. ## **INVESTMENT INCOME** All investment income is unrestricted and is credited to the income and expenditure account in the year in which it is receivable. ## **OTHER INCOME** Donations and other sundry income are treated as income in the year in which they are received, unless they are related to expenditure in the future. ## **EXPENDITURE** Expenditure has been charged to the income and expenditure account on the accruals basis. ## **WALKER SPONSORSHIP FUNDS** Walk the Test Way (WTTW) participants are encouraged to raise sponsorship for their nominated charities. This sponsorship is received by the Fund and approximately 80% is passed on to the nominated charities. The remaining 20% is used by Rotary Club of Romsey Test for charitable donations including to the Trust Fund. In 2023/24 the 20% was shown as being retained in the Fund’s 2024 balance sheet as a creditor. It is has been decided that a better presentation is to show this 20% as having been transferred to the club so an adjustment to the opening balance sheet has been made.