The Rotary Club of Romsey Test
Trust Fund Account
Statement of Accounts as at
30[th] June 2022
THE ROTARY CLUB OF ROMSEY TEST TRUST FUND FINANCIAL ACCOUNTS FOR THE YEAR ENDED 30[TH] JUNE 2022
| CONTENTS | |
|---|---|
| CHARITY INFORMATION / TRUSTEES REPORT | Page 1/2 |
| INDEPENDENT EXAMINERS REPORT | Page 3 |
| INCOME AND EXPENDITURE ACCOUNT/BALANCE SHEET | Page 4 |
| NOTES TO THE ACCOUNTS | Page 5 |
THE ROTARY CLUB OF ROMSEY TEST TRUST FUND
Page 1
TRUSTEES REPORT
FOR THE YEAR ENDED 30[TH] JUNE 2022
Trustees Report
The Trustees present their report, together with the Financial Statements of the charity for the year ended 30[th] June 2022. The Financial Statements have been prepared in accordance with the accounting policies set out on page 5 and comply with the charity’s Trust Deed and Charities Act 1993 and Statement of Recommended Practice : Accounting and Reporting by Charities 2005.
Reference and Administration Information
Trustees
The Trustees during the year to 30[th] June 2021 were :-
Mr John Jones Mr Brian Davies Mr Graham Hollier Mr Jon Livingstone Mr Bryan Rickett Mr Nicholas Bellamy Mr Roger Shepherd
On 1[st] July 2021 Mr Bryan Rickett, Mr Nicholas Bellamy and Mr Jon Liivngstone retired from office, and Dr Stuart Wineberg, Mr. Edward Holmes, and Mr. Ronald Bowater was appointed.
Business Address
c/o Kirklands, Strong House, The Horsefair. Romsey, Hants.SO51 8EZ
Charity Number
1029525
Bankers
The Co-operative Bank . PO Box 250, Delf House, Southway, Skelmersdale, WN8 6WT
Independent Examiner
Mr Peter Stuckey, 15 Brookfields, West Wellow, Hants. SO51 6GS
Structure, Governance and Management
The Charitable Trust is constituted by Trust Deed dated 19[th] October 1993 as amended by an Amendment dated 8[th] June 2016, and an amendment dated 29[th] Janury 2019, and its object is to apply its funds to or for the relief of the poor and needy, or for such other charitable purpose, institution, society or project as the Rotary Club of Romsey Test shall direct. The policy is to work with the Rotary Club of Romsey Test to identify suitable individuals, groups or organisations to whom donations should be made.
Objectives and Activities
The Trustees consider that the performance of the charity this year has been satisfactory. The Trustees are named on page 1. Appointment of Trustees is governed by the Trust Deed of the charity as amended which provides that the Trustees be the President, the President Elect for the ensuing year, the Secretary, the Club Treasurer. and the Treasurer of the Rotary Club of Romsey Test Trust Fund, plus two other members of the Rotary Club of Romsey Test approved by the Club Council.
THE ROTARY CLUB OF ROMSEY TEST TRUST FUND
Page 2
TRUSTEES REPORT
FOR THE YEAR ENDED 30[TH] JUNE 2022
/continued
Financial Review
The Fund has continued to receive the support of the Rotary Club of Romsey Test with its fund raising activities.
During the year the fund raised £57,102 in respect of its normal activities. This was further increased by applying for Gift Aid which increased funding by £2.113 The net decrease in funds during the year was £1,825 which when deducted from the unrestricted funds at 30[th] June 2021 gives a balance of £31,466 to carry forward into next year.
It is the fund’s policy to distribute funds as soon as recipients are identified, and to hold minimum reserves. The Trustees actively review the major risks which the charity may face on a regular basis, and believe it is appropriate to hold minimal reserves. The Trustees have also examined other operational and business risks faced by the charity, and confirm that where appropriate, they have established systems to mitigate any significant risks.
Statement of Trustees’ Responsibilities
Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the charity’s financial activities during the year, and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to :-
-
a. Select suitable accounting policies and apply them consistently.
-
b. Make judgements and estimates that are reasonable and prudent.
-
c. State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements.
-
d. Prepare the financial statements on a going concern basis, unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity, and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approval
This report was approved by the Trustees on 2/11/2022
and signed on their behalf.
Nigel Budd 2/11/2022 Chairman
Page 3
THE ROTARY CLUB OF ROMSEY TEST TRUST FUND
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF ROMSEY TEST TRUST FUND
I report on the accounts of the charity for the year ended 30[th] June 2022 which are set out on page 4. This report is made solely to the charity’s Trustees, as a body in accordance with S43(3)(a) of the Charities Act 1993. My work has been undertaken so that I might state to the charity’s Trustees those matters which I am required to state to them in an independent examiner’s report, and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity, and the charity’s Trustees as a body, for my work for this report, or for the opinions I have formed.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
As explained on Page 2, the charity’s Trustees are responsible for the preparation of the Accounts. The charity’s Trustees consider that an audit is not required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to :-
-
a. Examine the Accounts (under Section 43 (3)(a) of the 1993 Act)
-
b. Follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 43 (7)(b) of the 1993 Act, and
-
c. State whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINERS REPORT
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity, and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an opinion on the view given by the Accounts.
INDEPENDENT EXAMINERS STATEMENT
In connection with my examination, no matter has come to my attention,
-
Which gives me reasonable cause to believe that in any material respect the requirements
-
a. To keep accounting records in accordance with Section 41 of the 1993 Act: and,
-
b. To prepare Accounts which accord with the accounting records, and to comply with the accounting requirements of the 1993 Act.
Have not been met ; or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached.
Mr Peter Stuckey 15 Brookfields West Wellow Hants SO51 6GS
Date : 20/10/2022
Page 5
THE ROTARY CLUB OF ROMSEY TEST TRUST FUND
NOTES TO THE ACOUNTS 30[TH] JUNE 2022
ACCOUNTING POLICIES
The Accounts have been prepared in accordance with the SORP “Accounting and Reporting by Charities” and accounting standards.
The principal accounting policies, which the Trustees have adopted, are set out below
INVESTMENT INCOME
All investment income is unrestricted, and is credited to the income and expenditure account in the year in which it is receivable.
OTHER INCOME
Donations and other sundry income are treated as income in the year in which they are received., unless they are related to expenditure in the future.
EXPENDITURE
Expenditure has been charged to the income and expenditure account on the accruals basis.
| Rotary Club of | Romsey Test - Tr | Romsey Test - Tr | ust Fund 2021-2022 | ust Fund 2021-2022 | Annual Accounts | Annual Accounts | Annual Accounts | |
|---|---|---|---|---|---|---|---|---|
| R | EGISTERED CHA | RITY NUMBER 1029 | 525 | |||||
| Balance Sheet 30/6/21 |
Credit | Debit | Balance | |||||
| Trust Fund Gen A/C as at 30/06/21 | 22,960.61 | |||||||
| Unpresented Cheques | ||||||||
| Reserve account as at 30/6/21 | 4.10 | |||||||
| Walk Account as at 30/6/21 | 10,897.55 | |||||||
| Accruals 30/6/21 | 1,006.10 | |||||||
| Prepayments 30/6/21 | 434.96 | |||||||
| Club Funds C/F 30/6/21 | 33,291.12 | |||||||
| ACTIVITY 1/7/21-30/6/22 | ||||||||
| ITEM | Credit | Debit | ||||||
| Events | ||||||||
| TechnoloyTmt | 400.00 | 973.21 | ||||||
| R.O.R | NIL | 726.00 | ||||||
| Donations in-lieu Xmas Cards | 1,125.00 | 1,307.83 | ||||||
| Walk 2021 | 48,168.52 | 5,673.01 | ||||||
| Other Income |
||||||||
| International Donation | 2,025.00 | |||||||
| Foundation (Members Givingfrom 01/07/ | 2 | 2,320.00 | ||||||
| Donations/Grants | 2,388.56 | |||||||
| Gift Aid Claimed(added to donations) | 2,113.33 | |||||||
| Expenditure | ||||||||
| Gen Grants | 650.00 | |||||||
| Food Bank | ||||||||
| CommunityService | 4,772.35 | |||||||
| Foundation | 674.48 | 3,762.83 | ||||||
| Walk Charitable Donations | 34,107.99 | |||||||
| International | 5,292.29 | |||||||
| Youth | 2,861.00 | |||||||
| President's Giving | 600.00 | |||||||
| Just GivingCharges | 273.60 | |||||||
| Misc/Bank Charges | 0.14 | 40.00 | ||||||
| Tsfr from Walk | 4,000.00 | 4,000.00 | ||||||
| Total | 63,215.03 | 65,040.11 | ||||||
| Surplus/ Deficit Club Funds |
-1,825.08 | |||||||
| Balance Sheet 1/7/22 | ||||||||
| Trust Fund Gen Bank Account | 16,392.94 | |||||||
| Prepayments 1/7/22 | 335.40 | |||||||
| Trust Fund Reserve Bank Account | 4.24 | |||||||
| Trust Fund Walk Bank Account | 15,827.68 | |||||||
| Accruals 1/7/22 | 1,489.02 | |||||||
| Prepayments 1/7/22 | 394.80 | |||||||
| TOTAL CLUB FUNDS | 32,955.06 | 1,489.02 | 31,466.04 | |||||
| Rotary Club of | Romsey Test - Tr | Romsey Test - Tr | ust Fund 2021-2022 | ust Fund 2021-2022 | Annual Accounts | Annual Accounts | Annual Accounts | |
|---|---|---|---|---|---|---|---|---|
| R | EGISTERED CHA | RITY NUMBER 1029 | 525 | |||||
| Balance Sheet 30/6/21 |
Credit | Debit | Balance | |||||
| Trust Fund Gen A/C as at 30/06/21 | 22,960.61 | |||||||
| Unpresented Cheques | ||||||||
| Reserve account as at 30/6/21 | 4.10 | |||||||
| Walk Account as at 30/6/21 | 10,897.55 | |||||||
| Accruals 30/6/21 | 1,006.10 | |||||||
| Prepayments 30/6/21 | 434.96 | |||||||
| Club Funds C/F 30/6/21 | 33,291.12 | |||||||
| ACTIVITY 1/7/21-30/6/22 | ||||||||
| ITEM | Credit | Debit | ||||||
| Events | ||||||||
| TechnoloyTmt | 400.00 | 973.21 | ||||||
| R.O.R | NIL | 726.00 | ||||||
| Donations in-lieu Xmas Cards | 1,125.00 | 1,307.83 | ||||||
| Walk 2021 | 48,168.52 | 5,673.01 | ||||||
| Other Income |
||||||||
| International Donation | 2,025.00 | |||||||
| Foundation (Members Givingfrom 01/07/ | 2 | 2,320.00 | ||||||
| Donations/Grants | 2,388.56 | |||||||
| Gift Aid Claimed(added to donations) | 2,113.33 | |||||||
| Expenditure | ||||||||
| Gen Grants | 650.00 | |||||||
| Food Bank | ||||||||
| CommunityService | 4,772.35 | |||||||
| Foundation | 674.48 | 3,762.83 | ||||||
| Walk Charitable Donations | 34,107.99 | |||||||
| International | 5,292.29 | |||||||
| Youth | 2,861.00 | |||||||
| President's Giving | 600.00 | |||||||
| Just GivingCharges | 273.60 | |||||||
| Misc/Bank Charges | 0.14 | 40.00 | ||||||
| Tsfr from Walk | 4,000.00 | 4,000.00 | ||||||
| Total | 63,215.03 | 65,040.11 | ||||||
| Surplus/ Deficit Club Funds |
-1,825.08 | |||||||
| Balance Sheet 1/7/22 | ||||||||
| Trust Fund Gen Bank Account | 16,392.94 | |||||||
| Prepayments 1/7/22 | 335.40 | |||||||
| Trust Fund Reserve Bank Account | 4.24 | |||||||
| Trust Fund Walk Bank Account | 15,827.68 | |||||||
| Accruals 1/7/22 | 1,489.02 | |||||||
| Prepayments 1/7/22 | 394.80 | |||||||
| TOTAL CLUB FUNDS | 32,955.06 | 1,489.02 | 31,466.04 | |||||
The Rotary Club of Romsey Test
Trust Fund Account
Statement of Accounts as at
30[th] June 2022
THE ROTARY CLUB OF ROMSEY TEST TRUST FUND FINANCIAL ACCOUNTS FOR THE YEAR ENDED 30[TH] JUNE 2022
| CONTENTS | |
|---|---|
| CHARITY INFORMATION / TRUSTEES REPORT | Page 1/2 |
| INDEPENDENT EXAMINERS REPORT | Page 3 |
| INCOME AND EXPENDITURE ACCOUNT/BALANCE SHEET | Page 4 |
| NOTES TO THE ACCOUNTS | Page 5 |
THE ROTARY CLUB OF ROMSEY TEST TRUST FUND
Page 1
TRUSTEES REPORT
FOR THE YEAR ENDED 30[TH] JUNE 2022
Trustees Report
The Trustees present their report, together with the Financial Statements of the charity for the year ended 30[th] June 2022. The Financial Statements have been prepared in accordance with the accounting policies set out on page 5 and comply with the charity’s Trust Deed and Charities Act 1993 and Statement of Recommended Practice : Accounting and Reporting by Charities 2005.
Reference and Administration Information
Trustees
The Trustees during the year to 30[th] June 2021 were :-
Mr John Jones Mr Brian Davies Mr Graham Hollier Mr Jon Livingstone Mr Bryan Rickett Mr Nicholas Bellamy Mr Roger Shepherd
On 1[st] July 2021 Mr Bryan Rickett, Mr Nicholas Bellamy and Mr Jon Liivngstone retired from office, and Dr Stuart Wineberg, Mr. Edward Holmes, and Mr. Ronald Bowater was appointed.
Business Address
c/o Kirklands, Strong House, The Horsefair. Romsey, Hants.SO51 8EZ
Charity Number
1029525
Bankers
The Co-operative Bank . PO Box 250, Delf House, Southway, Skelmersdale, WN8 6WT
Independent Examiner
Mr Peter Stuckey, 15 Brookfields, West Wellow, Hants. SO51 6GS
Structure, Governance and Management
The Charitable Trust is constituted by Trust Deed dated 19[th] October 1993 as amended by an Amendment dated 8[th] June 2016, and an amendment dated 29[th] Janury 2019, and its object is to apply its funds to or for the relief of the poor and needy, or for such other charitable purpose, institution, society or project as the Rotary Club of Romsey Test shall direct. The policy is to work with the Rotary Club of Romsey Test to identify suitable individuals, groups or organisations to whom donations should be made.
Objectives and Activities
The Trustees consider that the performance of the charity this year has been satisfactory. The Trustees are named on page 1. Appointment of Trustees is governed by the Trust Deed of the charity as amended which provides that the Trustees be the President, the President Elect for the ensuing year, the Secretary, the Club Treasurer. and the Treasurer of the Rotary Club of Romsey Test Trust Fund, plus two other members of the Rotary Club of Romsey Test approved by the Club Council.
THE ROTARY CLUB OF ROMSEY TEST TRUST FUND
Page 2
TRUSTEES REPORT
FOR THE YEAR ENDED 30[TH] JUNE 2022
/continued
Financial Review
The Fund has continued to receive the support of the Rotary Club of Romsey Test with its fund raising activities.
During the year the fund raised £57,102 in respect of its normal activities. This was further increased by applying for Gift Aid which increased funding by £2.113 The net decrease in funds during the year was £1,825 which when deducted from the unrestricted funds at 30[th] June 2021 gives a balance of £31,466 to carry forward into next year.
It is the fund’s policy to distribute funds as soon as recipients are identified, and to hold minimum reserves. The Trustees actively review the major risks which the charity may face on a regular basis, and believe it is appropriate to hold minimal reserves. The Trustees have also examined other operational and business risks faced by the charity, and confirm that where appropriate, they have established systems to mitigate any significant risks.
Statement of Trustees’ Responsibilities
Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the charity’s financial activities during the year, and of its financial position at the end of the year. In preparing those financial statements, the Trustees are required to :-
-
a. Select suitable accounting policies and apply them consistently.
-
b. Make judgements and estimates that are reasonable and prudent.
-
c. State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements.
-
d. Prepare the financial statements on a going concern basis, unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity, and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approval
This report was approved by the Trustees on 2/11/2022
and signed on their behalf.
Nigel Budd 2/11/2022 Chairman
Page 3
THE ROTARY CLUB OF ROMSEY TEST TRUST FUND
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE ROTARY CLUB OF ROMSEY TEST TRUST FUND
I report on the accounts of the charity for the year ended 30[th] June 2022 which are set out on page 4. This report is made solely to the charity’s Trustees, as a body in accordance with S43(3)(a) of the Charities Act 1993. My work has been undertaken so that I might state to the charity’s Trustees those matters which I am required to state to them in an independent examiner’s report, and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity, and the charity’s Trustees as a body, for my work for this report, or for the opinions I have formed.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
As explained on Page 2, the charity’s Trustees are responsible for the preparation of the Accounts. The charity’s Trustees consider that an audit is not required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to :-
-
a. Examine the Accounts (under Section 43 (3)(a) of the 1993 Act)
-
b. Follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 43 (7)(b) of the 1993 Act, and
-
c. State whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINERS REPORT
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity, and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an opinion on the view given by the Accounts.
INDEPENDENT EXAMINERS STATEMENT
In connection with my examination, no matter has come to my attention,
-
Which gives me reasonable cause to believe that in any material respect the requirements
-
a. To keep accounting records in accordance with Section 41 of the 1993 Act: and,
-
b. To prepare Accounts which accord with the accounting records, and to comply with the accounting requirements of the 1993 Act.
Have not been met ; or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the Accounts to be reached.
Mr Peter Stuckey 15 Brookfields West Wellow Hants SO51 6GS
Date : 20/10/2022
Page 5
THE ROTARY CLUB OF ROMSEY TEST TRUST FUND
NOTES TO THE ACOUNTS 30[TH] JUNE 2022
ACCOUNTING POLICIES
The Accounts have been prepared in accordance with the SORP “Accounting and Reporting by Charities” and accounting standards.
The principal accounting policies, which the Trustees have adopted, are set out below
INVESTMENT INCOME
All investment income is unrestricted, and is credited to the income and expenditure account in the year in which it is receivable.
OTHER INCOME
Donations and other sundry income are treated as income in the year in which they are received., unless they are related to expenditure in the future.
EXPENDITURE
Expenditure has been charged to the income and expenditure account on the accruals basis.