ANNUAL GENERAL MEETING
Monday 29th September 2024 @ 7.30pm Via Teams
AGENDA & MINUTES
- Attendees: James Shere , Nick Moore, Naomi Cook, Emilie Haine, Ellie Solman, Jack Madge, Naomi Weeks, Jess Shelbourne, Melissa Dilliway-Fox, Jess Fox, Katrina Ellis, Palvinder Kaur, Holly Berry, Jack Harvey, Sarah Ellis, Carly o’Donoghue, Christiana Karatza, Jemma Sweeney, Treesa Jaiso, Abigail Brown
Staff – Amelia Joyner, Mandy Goff, Sarah Turner, Andrea Parker, Sophie Held, Louise Waring, Claire Harris and Louise Curtis
- Apologies for absence
Michelle Harris, Liz Beaton, Sammi Broomfield, Seema Kharel
- Minutes of the AGM held on Monday 30[th] September 2024
Approved: Nick Moore seconded by Emilie Hayne
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Matters Arising There are no matters arising
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Chairpersons Report
James introduced himself and let parents know he had been with the pre-school for 4 years and had been Chairperson for 2years.
Wonderful to see so many people joining us this evening James gave an overview of how the committee works and the importance of it
Treasurers Report
Fundraising Report-
Main & Deposit Accounts :
Ref: income & expenditure accounts
Early Years funding from DCC only just covers the pre-school's salaries, leaving £3,979, (<2% of the funding provided) to cover all other costs associated with the pre-school, so we rely heavily on both fees from fee-paying families and fundraising.
Fundraising : We spent about £1,397 more than we raised however for those who shop at Tesco, you should have seen that we are in the running for a community grant, which is usually around £1,500£1,000 which would cover this shortfall. It's just the timing which means that the grant will land in our accounts after the end of the 2024-25 school year.
The F/R account balance going into the new school year is £5,384.89
We are truly grateful for everyone’s generosity and support throughout our fundraising efforts. Thanks to your contributions, we have been able to provide a range of fantastic new resources and experiences for the children. The money raised has covered the costs of Robot Reg and Football
sessions with Alfie, as well as Animals 2 U visits. This year, we welcomed Tiny Travels for the first time, which was a wonderful experience for everyone!
Fundraising has also allowed us to introduce a story translation system, which was especially valuable as we had children from 14 different language backgrounds in our groups last year. We purchased a new set of amazing wooden blocks, technology toys called Yoto Players (which I ended up buying one for my own daughter's birthday a couple of weeks ago), and more resources to support Understanding the World activities. Sophie has delivered an outstanding Forest School program, enriched with new resources such as a new obstacle course, fine motor toys, and a woodwork set.
Thank you to everyone who contributed.
o Present the Main A/C & Fundraising Account – see attached o Accountant – Batchelor & Co.
Nick proposed using Batchelor and Co, James seconded this.
Election of Officers and Committee
o Essential Roles:
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Chair - Jack Harvey Proposed by Ellie Solman, seconded by Nick Moore
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Vice-Chair - Ellie Solman Proposed by Naomi Cook, seconded by James Shere
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Treasurer - Jess Powell Proposed by James Shere, seconded by Naomi Cook
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Fundraising Lead - Holly Berry Proposed by Naomi Cook, seconded by James Shere
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Secretary - Christiana Karatza Proposed by James Shere, seconded by Nick Moore
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GDPR Officer- James Glover Proposed by James Shere Seconded by Naomi Cook
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General Committee Member Volunteers:
Emilie Hayne, Naomi Weeks, Jess Fox,
Proposed by James Shere and seconded by Naomi Cook
Sign the Constitution and Policy Documents
A copy of this is on the noticeboard and will be signed by committee members this week.
Pre-school Leader Report
o Review of the year
We had a brilliant year, it seems such a long time ago that the children left us to move to school and we have now welcomed lots of new faces into our preschool and I am so pleased to say that they are settling in so well. They listen beautifully, chat away, follow the rules and routines and are a delight and we are really excited about where we can take them in their learning, through exciting planning, interesting group times and activities and with our lovely caring team in our nurturing environment.
We have lots of visits and experiences to plan in – fire fighters, Robot Reg, football coaching, animal visits and our lollipop lady always comes to see us.
Trips – World book day to the library, Willowbank trips and St Andrews church trips, Teddy Bears picnic, trips to have milkshake at the leisure centre and to the river, to Aldi, to the Walronds and CCA fields and hopefully out on a bus trip. We do need parent/grandparent helpers for these trips and you will be rewarded with a lovely afternoon tea invitation later in the year!
We had some fantastic fundraising which has paid for lots of lovely new resources for the children - The money raised pays for Robot Reg and Football and Animals 2 U visits and Tiny Travels for the first time which was a wonderful experience, we have used fundraising to pay for a story translation system as we had 14 different languages in our groups last year. We bought a new set of the amazing wooden blocks, new technology toys called Yotos and more Understanding the world bits and pieces, Sophie has delivered a really wonderful Forest School with some new resources as well including a new obstacle course, fine motor toys and a woodwork set.
This year we expanded our provision to offer holiday club and we will continue to do this over the coming year and we take children up to the age of 8 .
Our commitment to working with every child and family as an individual is always our biggest focus. We will be collecting your views as well over the coming weeks to see if we can improve on any areas and we are thrilled with how we have already settled into our new term.
A huge thank you to the whole team for their commitment and support and dedication to their roles and to our outgoing committee who have been in post for a couple of years or longer,
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AOB – there was nothing raised in AOB
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Date of next AGM – Monday 29[th] September 2025
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Planned Monthly Committee Meetings
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6[th] October 2025
Cullompton Pre-School
| ; : !
;
: :
Income and Expenditure Account
For the year ended 31st August 2025
Income
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||||||
|---|---|---|---|---|
|Fees|31,422|
|Early Years|Funding|214,807|
|Holiday|Club|1,375|
|Uniform|Sales|746|
|Sundry|Income|723|
|Interest|Received|763|
|Gift Aid|281|
|Grants|4,026|
|254,143|
|Expenditure|
|Wages|210,828|
|Equipment &|Hut|Maintenance|19,356|
|Rent|4,500|
|Fees|2,497|
|Electricity|3,784|
|Gas|1,682|
|Water|804|
|Telephone|1,939|
|Insurance|2,209|
|Printing,Stationery|&|Postage|1,553|
|Session|Budget|2,442|
|Uniform|Purchases|998|
|Furniture|&|Office|Equipment|228|
|Training|Costs|790|
|Fundraising|Deficit|1,042|
|Accountancy|408|
|Sundry|Expenses|95|
|Bank|Charges|107|
|Cash|Floats|Drawn|-|
|Donations|846|
|Ofsted|-|
|256,107|
|Deficit of Income|over Expenditure|£|(1,964)|
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We have prepared this Income & Expenditure Account from the records and explanations provided and certify it to be in accordance therewith.
|
Batchelor & Company Accountants Ltd
| | |
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Cullompton Pre-School
Balance Sheet as at 31st August 2025
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|---|---|---|---|---|---|---|
|Balance|brought|forward|at|1st September 2024|70,086|
|Deficit|of Income|over Expenditure|(1,964)|
|Balance|as|at|3ist August|2025|£|68,122|
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Represented by:-
.
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||||||
|---|---|---|---|---|
|Balances|at|Barclays|Bank plc|
|~|Community Account|14,453|
|.|14,453|
|~|Business|Tracker|Account|
|Opening|Balance|52,906|
|internal|Transfers|Fundraising|a/c|-|
|Internal Transfers|Community a/c|-|
|Interest|763|53,669|
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:
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£ 68,122
| | | : | | | | | | : : I |
| :
Cullompton Pre-School Fundraising Account
Income & Expenditure Account
For the year ended 3ist August 2025
Income
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----- Start of picture text -----
|||||
|---|---|---|---|
|Photographs|570|
|Summer|Fete|3,385|
|Sponsored|Bike|Ride|1,921|
|Xmas Cards & Tea Towels|A5|
|Bingo|1,145|
|Uniform|Sate|32|
|Donations|305|
|Grants|500|
|Bank|Interest|1|
|Gift|Aid|-|
|Sundry|Income|45|
|7,949|
|Summer|Fete|Expenses|1,150|
|Activities/Resources|6,911|
|Xmas Cards & Tea Towels|-|
|Bank|Fees|139|
|Bingo|590|
|Photo|Session|70|
|Sundries|485|
|9,346|
|Deficit of income over Expenditure|£|(1,397)|
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Expenditure
We have prepared this income & Expenditure Account from the records and explanations provided and certify it to be in accordance therewith.
Batchelor & Company Accountants Ltd
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iy
Cullompton Pre-School Fundraising Account
| Cullompton Pre-School Fundraising AccountPre-School Fundraising AccountFundraising AccountAccount | ||
|---|---|---|
| Balance Sheetasat 31stAugust2024 | ||
| Balance atGeneral account as at 1stSeptember 2024 | 6,782 | |
| Petty Cash at 1stSeptember 2024 | - | |
| DeficitofIncomeoverExpenditure | (1,397) | |
| £5,385. | ||
| Less:TransferstoOther Pre-School Accounts | - | |
| Balance atGeneral account at 31stAugust 2025 | 5,385 | |
| PettyCash at31stAugust2024 | - | |
| £5,385 |
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cy
Independent examiner's report to the members/trustees of Cullompton Pre School
| report on the accounts for the year ended 31% August 2025.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
« to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
e to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements:
-
e to keep accounting records in accordance with section 130 of the 2011 Act; and
-
e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
ce
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Woh Marie Johns FCCA
Batchelor & Company Accountants Ltd
Chariton House, Cullompton, Devon EX15 1AE
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Cullompton Pre-School
| ; : !
;
: :
Income and Expenditure Account
For the year ended 31st August 2025
Income
==> picture [387 x 530] intentionally omitted <==
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Fees|31,422|
|Early Years|Funding|214,807|
|Holiday|Club|1,375|
|Uniform|Sales|746|
|Sundry|Income|723|
|Interest|Received|763|
|Gift Aid|281|
|Grants|4,026|
|254,143|
|Expenditure|
|Wages|210,828|
|Equipment &|Hut|Maintenance|19,356|
|Rent|4,500|
|Fees|2,497|
|Electricity|3,784|
|Gas|1,682|
|Water|804|
|Telephone|1,939|
|Insurance|2,209|
|Printing,Stationery|&|Postage|1,553|
|Session|Budget|2,442|
|Uniform|Purchases|998|
|Furniture|&|Office|Equipment|228|
|Training|Costs|790|
|Fundraising|Deficit|1,042|
|Accountancy|408|
|Sundry|Expenses|95|
|Bank|Charges|107|
|Cash|Floats|Drawn|-|
|Donations|846|
|Ofsted|-|
|256,107|
|Deficit of Income|over Expenditure|£|(1,964)|
----- End of picture text -----
We have prepared this Income & Expenditure Account from the records and explanations provided and certify it to be in accordance therewith.
|
Batchelor & Company Accountants Ltd
| | |
|
Cullompton Pre-School
Balance Sheet as at 31st August 2025
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----- Start of picture text -----
|
----- End of picture text -----
==> picture [384 x 83] intentionally omitted <==
----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|Balance|brought|forward|at|1st September 2024|70,086|
|Deficit|of Income|over Expenditure|(1,964)|
|Balance|as|at|3ist August|2025|£|68,122|
----- End of picture text -----
|
Represented by:-
.
==> picture [381 x 171] intentionally omitted <==
----- Start of picture text -----
||||||
|---|---|---|---|---|
|Balances|at|Barclays|Bank plc|
|~|Community Account|14,453|
|.|14,453|
|~|Business|Tracker|Account|
|Opening|Balance|52,906|
|internal|Transfers|Fundraising|a/c|-|
|Internal Transfers|Community a/c|-|
|Interest|763|53,669|
----- End of picture text -----
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----- Start of picture text -----
:
----- End of picture text -----
£ 68,122
| | | : | | | | | | : : I |
| :
Cullompton Pre-School Fundraising Account
Income & Expenditure Account
For the year ended 3ist August 2025
Income
==> picture [348 x 364] intentionally omitted <==
----- Start of picture text -----
|||||
|---|---|---|---|
|Photographs|570|
|Summer|Fete|3,385|
|Sponsored|Bike|Ride|1,921|
|Xmas Cards & Tea Towels|A5|
|Bingo|1,145|
|Uniform|Sate|32|
|Donations|305|
|Grants|500|
|Bank|Interest|1|
|Gift|Aid|-|
|Sundry|Income|45|
|7,949|
|Summer|Fete|Expenses|1,150|
|Activities/Resources|6,911|
|Xmas Cards & Tea Towels|-|
|Bank|Fees|139|
|Bingo|590|
|Photo|Session|70|
|Sundries|485|
|9,346|
|Deficit of income over Expenditure|£|(1,397)|
----- End of picture text -----
Expenditure
We have prepared this income & Expenditure Account from the records and explanations provided and certify it to be in accordance therewith.
Batchelor & Company Accountants Ltd
|
|
| , | 7 :
iy
Cullompton Pre-School Fundraising Account
| Cullompton Pre-School Fundraising AccountPre-School Fundraising AccountFundraising AccountAccount | ||
|---|---|---|
| Balance Sheetasat 31stAugust2024 | ||
| Balance atGeneral account as at 1stSeptember 2024 | 6,782 | |
| Petty Cash at 1stSeptember 2024 | - | |
| DeficitofIncomeoverExpenditure | (1,397) | |
| £5,385. | ||
| Less:TransferstoOther Pre-School Accounts | - | |
| Balance atGeneral account at 31stAugust 2025 | 5,385 | |
| PettyCash at31stAugust2024 | - | |
| £5,385 |
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----- Start of picture text -----
|
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| | 2 | | | | | | | | | | | : |
cy
Independent examiner's report to the members/trustees of Cullompton Pre School
| report on the accounts for the year ended 31% August 2025.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
« to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
e to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements:
-
e to keep accounting records in accordance with section 130 of the 2011 Act; and
-
e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
ce
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Woh Marie Johns FCCA
Batchelor & Company Accountants Ltd
Chariton House, Cullompton, Devon EX15 1AE
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----- Start of picture text -----
|
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