## **ANNUAL GENERAL MEETING** **Monday 30th September 2024 @ 7.30pm Via Teams** ## **AGENDA & MINUTES** - **Attendees:** - Amelia Joyner  Rachel Coles - Mandy Goff  Laura Richards  Naomi Cook  Samantha Broomfield  James Shere  Kaye Saunders  Nick Moore  Steph King  Becky Collins  Yves Humphreys  Rob Gillings  Michelle Tomlinson  Jess Titcombe  Liz Beaton  Claire Harris  Jess Pope  Kayleigh Walter  Sarah Turner  Emilie Haine  Michelle Harris  Veronica Manu  Sarah Rosario  Ellie Solmon  Jodie Copp  Magdalena Kahraman  Louise Waring  Mat Rathbone  Carly Osmond - **Apologies for absence** Lauren and Adam Skilton, Sylwia Skubala, Tina Sinkins, Andrea Parker, Zoe Peek - **Minutes of the AGM held on Monday 27[th] September 2023** Approved: Naomi Cook, seconded by Nick Moore. - **Matters Arising** There are no matters arising - **Chairpersons Report** Wonderful to see so many people joining us this evening James gave an overview of how the committee works and the importance of it ##  **Treasurers Report** - Fundraising Report- Another successful year. Raising over £8,600 but also this amount has been spent and put back into the pre-school resources £6,782 in the account at present Sponsored bike ride, Summer fete, Walk the moon, Bingo All of the fundraising money goes back into the resources for the children - Present the Main A/C & Fundraising Account Funding and fees are our main sources of income but this doesn’t cover the cost of the running the pre-school. £9966 deficit but with the rent arrears needing to be paid this was expected. `o` Accountant – Batchelor & Co. Nick proposed using Batchelor and Co, James seconded this. ##  **Election of Officers and Committee** ## **`o` Essential Roles:** - **Chair** - James Shere Proposed by Naomi Cook, approved by Nick Moore - **Vice-Chair** - Emilie Haine Proposed by James Shere, seconded by Becky Collins - **Treasurer** - Nick Moore Proposed by Becky Collins, seconded by Mandy Goff - **Fundraising Lead** - Naomi Cook Proposed by James Shere, seconded by Becky Collins - **Secretary** - Sarah Rosario Proposed by James Shere, seconded by Naomi Cook - **GDPR Officer-** Rob Gillings Seconded by James Shere ## **`o` General Committee Member Volunteers:** Ellie Solmon- supporting fundraising lead Jodie Copp- supporting fundraising lead Becky Collins – Safeguarding officer Kaye Saunders Sammy Broomfield Kayleigh Walter Yves Humphreys Proposed by James Shere and seconded by Naomi Cook ## **Sign the Constitution and Policy Documents** A copy of this is on the noticeboard and will be signed by committee members this week. ##  **Pre-school Leader Report** **`o` Review of the year** We had a brilliant year, it seems such a long time ago that the children left us to move to school and we have now welcomed lots of new faces into our preschool and I am so pleased to say that they are settling in so well. They listen beautifully, chat away, follow the rules and routines and are a delight and we are really excited about where we can take them in their learning, through exciting planning, interesting group times and activities and with our lovely caring team in our nurturing environment. We have lots of visits and experiences to plan in – fire fighters, Robot Reg, football coaching, animal visits and our lollipop lady always comes to see us. Trips – World book day to the library, Willowbank trips and St Andrews church trips, Teddy Bears picnic, trips to have milkshake at the leisure centre and to the river, to Aldi, to the Walronds and CCA fields and hopefully out on a bus trip. We do need parent/grandparent helpers for these trips and you will be rewarded with a lovely afternoon tea invitation later in the year! We would also like some help for Forest School trips too. We had some fantastic fundraising which has paid for lots of lovely new resources for the children - projects have included refreshing our small world toys, our science and technology provision, our movement and exercise play and craft resources too. Thank you to Becky for running a really great set of events, with new ideas for this year and to Naomi for supporting and to Mandy who also does a lot to support the events. Sophie has delivered a really wonderful Forest School with sessions and Louise W and Michelle have both completed long courses in Early Years Management and Professional Development. Our commitment to working with every child and family as an individual is always our biggest focus. We will be collecting your views as well over the coming weeks to see if we can improve on any areas and we are thrilled with how we have already settled into our new term. A huge thank you to the whole team for their commitment and support and dedication to their roles ##  **AOB** Parents night out -18[th] October at Cullompton Cricket Club Parent facebook page – please join if you haven’t already Thanks to Jess for all her support the past two years, a sad goodbye as she steps away from the committee. - **Date of next AGM – Monday 29[th] September 2025** - **Planned Monthly Committee Meetings** (some may need to be changed throughout the year). All meetings will commence at 19.30 via teams (meeting invites to be sent out) ## **4[th] November 2024** Cullompton Pre-school Income and Expenditure Account For the year ended 31st August 2024 Income Fees Early Years Funding Breakfast & After School Club Uniform Sales Sundry Income Interest Received GiftAid Grants 35,727 173,512 679 374 490 717 3BI 4,933 216,812 Expendlture Wages Equipment & Hut Maintenance Rent Electricity Ga5 Water Telephone Insurance Printing,Stationery & Postage Session Budget Uniform Purchases Furniture & Office Equipment Training Costs Fundraising Deficit Accountancy Sundry Expenses Bank Charges Cash Floats Drawn Ofsted 180,297 12,8.84 16,164 3,190 3,006 442 1,803 1,310 1,217 1,184 593 2,229 1,054 434 402 462 108 50 226,779 Deficit of Income over Expendlture (9,9661 We have prepared this Income & Expenditure Account from the records and explanation5 provided and certify it to be in accordance therewith. Batchelor & Company Accountants Ltd Cullompton Pre-school Balance Sheet as at 31st August 2024 Balance brought forward at 1st September 2023 80,052 Deficit of Income over Expenditure (9,9661 Balance as at 31st August 2024 70,086 Represented by:" Balances at Barclays Bank plc Community Account May o/s payment Aug O/S payment 17,336 106 50 17,180 Business Tracker Account Opening Balance Internal Transfers Fundraising a/c Internal Transfers Community a/c I nterest 52,190 716 52,906 70,086 Cullompton Pre-school Fundraising Account Income & Expenditure Account For the year ended 31st AugLtst 2024 Income Photographs Summer Fete Sponsored Bike Ride Xmas Cards & Tea Towels Walk The Moon Car Boot Bingo Uniform Sale Donations Grants Bank Interest Gift Aid Sundry Income 458 2,902 1,952 375 839 95 755 224 300 12 381 336 8,629 Expendlture Summer Fete Expenses Activities/Resources Xmas Cards & Tea Towels Bank Fees Bingo Photo Session Sundries 902 6,428 179 151 222 205 522 8,610 Surplus of Income over Expenditure 18 We have prepared this Income & Expenditure Account from the records and explanations provided and certify it to be in accordance therewith. Batchelor & Company Accountants Ltd Cullompton Pre-school Fundraising Account Balance Sheet as at 31st August 2024 Balance at General account as at 1st September 2023 6,764 Petty Cash at 1st September 2023 Surplus of Income over Expenditure 18 6,782 Less:Transfers to Other Pre-school Accounts Balance at General account at 31st July 2024 Aug-24 7,265 1483) Petty Cash at 31st August 2024 6,782 Independent examlner's report to tha membersltrustees of Cullompton Pro School I report on the accounts for the year ended 31sI August 2024. Respective responsibilities of trustees and examlner The charity's trustees are responsible for the preparation of th6 accounts. The Gharity's trustees consider that an audit is not required for this year under section 14412} of th@ Charities Act 2011 (the 2011 Act) and that an independent exarnination is n6ed@d. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act. to follow the procedures laid down in the general Dir8Ctions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention. Basls of Independont examiner's report My ex8mination was carried out in accordance with the general Directions given by the Charity Commission. An 8xamination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual ite,ms or disclosures in the accounts, and seeking explanations from you as trustees conGerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and con%equently no opinion is given as to whelher the accounts present a true and fair view, and the report is limited to those matters s8t out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable caus@ to believe that in any material respect the rpquirements: to keep accounting records in accordanG& With section 130 of the 2011 Act-, and to prepare accounts which accord with the accounting records and comply with the 8ccounting requirements ol the 2011 Act have not been met" or {2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reaGhed. Marie Johns FCCA Batchelor & Company Accountants Ltd Chadton Housa, Cullompton, Devon EX15 1AE Cullompton Pre-school Income and Expenditure Account For the year ended 31st August 2024 Income Fees Early Years Funding Breakfast & After School Club Uniform Sales Sundry Income Interest Received GiftAid Grants 35,727 173,512 679 374 490 717 3BI 4,933 216,812 Expendlture Wages Equipment & Hut Maintenance Rent Electricity Ga5 Water Telephone Insurance Printing,Stationery & Postage Session Budget Uniform Purchases Furniture & Office Equipment Training Costs Fundraising Deficit Accountancy Sundry Expenses Bank Charges Cash Floats Drawn Ofsted 180,297 12,8.84 16,164 3,190 3,006 442 1,803 1,310 1,217 1,184 593 2,229 1,054 434 402 462 108 50 226,779 Deficit of Income over Expendlture (9,9661 We have prepared this Income & Expenditure Account from the records and explanation5 provided and certify it to be in accordance therewith. Batchelor & Company Accountants Ltd Cullompton Pre-school Balance Sheet as at 31st August 2024 Balance brought forward at 1st September 2023 80,052 Deficit of Income over Expenditure (9,9661 Balance as at 31st August 2024 70,086 Represented by:" Balances at Barclays Bank plc Community Account May o/s payment Aug O/S payment 17,336 106 50 17,180 Business Tracker Account Opening Balance Internal Transfers Fundraising a/c Internal Transfers Community a/c I nterest 52,190 716 52,906 70,086 Cullompton Pre-school Fundraising Account Income & Expenditure Account For the year ended 31st AugLtst 2024 Income Photographs Summer Fete Sponsored Bike Ride Xmas Cards & Tea Towels Walk The Moon Car Boot Bingo Uniform Sale Donations Grants Bank Interest Gift Aid Sundry Income 458 2,902 1,952 375 839 95 755 224 300 12 381 336 8,629 Expendlture Summer Fete Expenses Activities/Resources Xmas Cards & Tea Towels Bank Fees Bingo Photo Session Sundries 902 6,428 179 151 222 205 522 8,610 Surplus of Income over Expenditure 18 We have prepared this Income & Expenditure Account from the records and explanations provided and certify it to be in accordance therewith. Batchelor & Company Accountants Ltd Cullompton Pre-school Fundraising Account Balance Sheet as at 31st August 2024 Balance at General account as at 1st September 2023 6,764 Petty Cash at 1st September 2023 Surplus of Income over Expenditure 18 6,782 Less:Transfers to Other Pre-school Accounts Balance at General account at 31st July 2024 Aug-24 7,265 1483) Petty Cash at 31st August 2024 6,782 Independent examlner's report to tha membersltrustees of Cullompton Pro School I report on the accounts for the year ended 31sI August 2024. Respective responsibilities of trustees and examlner The charity's trustees are responsible for the preparation of th6 accounts. The Gharity's trustees consider that an audit is not required for this year under section 14412} of th@ Charities Act 2011 (the 2011 Act) and that an independent exarnination is n6ed@d. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act. to follow the procedures laid down in the general Dir8Ctions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and to state whether particular matters have come to my attention. Basls of Independont examiner's report My ex8mination was carried out in accordance with the general Directions given by the Charity Commission. An 8xamination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual ite,ms or disclosures in the accounts, and seeking explanations from you as trustees conGerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and con%equently no opinion is given as to whelher the accounts present a true and fair view, and the report is limited to those matters s8t out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable caus@ to believe that in any material respect the rpquirements: to keep accounting records in accordanG& With section 130 of the 2011 Act-, and to prepare accounts which accord with the accounting records and comply with the 8ccounting requirements ol the 2011 Act have not been met" or {2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reaGhed. Marie Johns FCCA Batchelor & Company Accountants Ltd Chadton Housa, Cullompton, Devon EX15 1AE