## **ANNUAL GENERAL MEETING** **Monday 4th October 2021 @ 7.00pm on Zoom** ## **AGENDA** 1. Apologies for absence – Anna Zieba, Sarah Thomas, Kayleigh Wade, Keeley Holbrook, Michelle Harris, Mandy Wallace and Victoria Teehan 2. Attendees - Jen Keenor, Sarah Turner, Mandy Goff, Amelia Joyner, Zoe Glancy, Alex Fox,Steph Allery, Jack Madge, Lisa Jee, Cory O’Donoghue, Nick Moore, Louise Berry, Christina Horton, Kate Robertson, Dan Holden, Emma Hardy, James Shere, Michael Mc Donald, Victoria Hellier, Mat Ballard, Jodie Murray, Sophie Held 3. Minutes of the AGM held on 16[th] November 2020 - These have been circulated. Proposed by Alex and second by Zoe 4. Matters Arising There are no matters arising from the last meeting. 5. Chairpersons Report – see attached report 6. Treasurers Report – see attached report 7. Present the Main A/C & Fundraising Accounts Accounts where sent electronically before the meeting to all parents who requested to join the AGM link. Accountant – Batchelor & Co. Proposed by Alex Second by Zoe 8. Election of Officers and Committee Chairperson - Jack Madge – proposed – By Alex Fox, Seconded by Jenny Keenor Vice-chair - Nick Moore – proposed by Alex Fox Seconded by Zoe Glancy Treasurer - Zoe Glancy – proposed by Alex Fox, Seconded by Sarah Turner Secretary – James Shere – proposed by Alex Fox seconded by Sarah Turner Committee - Kate Robertson, Jenny Keenor, Jodie Murray, Christina Horton, Lisa Jee, Cory O’Donoghue, Lisa Berry, Amanda Ballard - Proposed by Alex Fox and Seconded by Satrah Turner. 9. Sign the Constitution and Policy Documents This was shown by Mandy – copies will be given to new committee members. 10. Pre-school Leaders Report – see attached report 11. Any other Business – nothing was raised. 12. Date of next AGM - Monday 26[th] September 2022 13. Date of Committee meeting - 2[nd] December 7.30pm Cullompton Pre4chool Income and ExpendItU￿ Account For the year ended 31st August 2021 Income Fees Early Years Fundlng Uniform Sales Sundry Income Interest Received Fundraisin8 Surplus Grant 20,872 151,634 882 219 15 1,818 400 175,840 Expenditure Wages Equipment & Hut Malntenance Rent Electricity Gas Water Telephone Insurance Prlnting.Statlonery & Postage Session Budget Uniform Purchases Training Costs Accountancy Sundry Expenses Bank Charges Cash Floats Drawn Donations 145,332 13,908 2,812 1.592 2,232 1,186 2,748 2,649 1,604 4,524 351 239 93 880 180,150 Deficit of Income over Expendlture 14,3101 We have prepared this Income & Expenditure Account from the records and explanations provided and certify it to be in accordance therewith. Batchelor & Companv Accountants Cullompton Pre-school Balance Sheet as at 31st August 2021 Balance brought forward at 1st September 2020 85,887 Deficit of Income over Expenditure 14,3101 Balance as at 315t August 2021 81,577 Represented by'.- Balances at Barclays Bank plc Communlty Account 24,335 Buslness Tracker Account Opening Balance Internal Transfers Fundralsing a/c Internal Transfers Community alc Interest 62,510 15,2801 12 57,242 81,577 Cullompton Pre-school Fundralslng Account Income & Expendlture Account For the year ended 31st August 2021 In¢ome Photographs Summer Fete Tea Towels Sponsored Bike Ride Xma5 Cards Colouring Comp Dress Up Events Tesco Book Sales Extra Curricular Activities Sundry Income 386 1,197 245 2,104 387 59 56 1,120 211 5.765 Expenditure Summer Fete Expenses Extra Curricular Activities Book Qrders Xmas Cards Xmas Gifts End of Year Gifts Bank Fees Tea Towels Photo Session Sundries 5,300 30 302 160 165 130 120 103 6,310 Deflclt of Income over Expenditure 15451 Cullompton Pre-school Fundralslng Account Balance Sheet as at 31st August 2021 Balance at General account as at 1st September 2020 5,367 Petty Cash at 1st September 2020 Les5 Deficit of Income over Expenditure 15451 4,822 Less'.Transfers to Other Pre-school Accounts Balance at General account at 315t August 2021 4,822 Petty Cash at 31st August 2021 4,822 Independent axaminer's report to the membersltru8tee8 of Cullompton Pre School I report on tho accounts for the year ended 31st Augusl 2021. Respective responsibilitias of trustees and examlner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 14412) of the Charilies Act 2011 Ilhe 2013 Act) and that an independent examination is needed. 11 is my responsibility to.. examine the accounts under sectlon 145 of the 2011 Act,. to follow the procedures laid down in the general Directions given by the Charity Commisslon under section 14515)Ib) of the 2011 Act., and to 8t8te whether particular matters have come to my att8ntion. Basis of Independent examlner's report My examinalon wa8 carried out in accordance wlth the general Dlrections given by the Charfly Commission. An examination includes a review of the 8ccounting records kept by the charity and a comparison ol the accounts presented with those ffcords. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide 811 the evidence that would be required in an audit and consequently no opinion is glven as lo whether the accounts present a 'true and fair view, and the report Is limited to those matter8 Set out in the statement below. Independent examinerfs statement In connection with my examination, no matter has come to my attention.. 11) which gives me reasonable cause to believe that in any material respect the requirements: to keep aG¢ounting records in accordance wrth sec¥on 130 of the 2011 Act,. and to prepare accounts which a¢¢ord wilh the accounting rocords and comply with the accounting requirements of the 2011 Acl have not been mel.. or 12) to which, in my oplnion, attention should be drawn in order lo enable a proper understanding of the accounts to be reached. Marie Johns FCCA Batchelor & Company Chadton House, Cullompton, Devon EX151AE Independ￿1 oxamln•rfs report to the mèmborsltru￿ of Cullompton Pre School I report on the acctyjnts forthe YearerWj￿ 31*August 2021. Respective r8$ptsnslbllltles of In￿lee8 and gxwniner The chariV5 ttU51ees are res1Km)￿￿e forthe wepardtK)n ofthe ar£o￿ts. TIE dwritvs tr1￿8$ consderthat an audit is mt required Ih"8 year ￿jer se¢AKin 144(21 of the Ch*fjO8sAct 2011 lthe 2011 AGtI ar￿ that &7 ￿n￿￿ent 8xaminlion is newknj. It is my TeskxWi￿tyto.' exam5￿ the aCc￿ts wder sethon 145 ofthè 2011 P4. t¢ fr)Il￿the prc￿luTeS ￿ld dwi in 9•￿81 Threclhjns gNen by ts Chaty Comrni5worb uThJer Secl￿ 145(5Xbl of1￿ 2011 Pd., to state whetsr parb￿￿[ matters have uJmè to my attenl>)n. 8asl$ of Independ•nt •xaniMrfs r•port My 8Xamirw￿)nWds (atr￿ otst In aux)rdarta wth th8 general DIrKbo[￿ gwen by Ihè CharEty CoTrmi55ion. An èxamhatton I￿Al￿88 oflhe r8(x)rds kept by th8 charty a comparison oflhe accounts pre88nt8d wilh rewré5. tt also irK4udos (*>n$￿er8￿oft of any unusual items ordisdosures in the accounts. arKI 5eeknry extlanations trorn you 88 truste88 conc£rr¥ry any matters. The prc¢edures urnlertaken do rK)t pr[￿￿e all the ev￿tr￿a that woukl be requir￿ in an ath1itaThd ry)nsequenty no as iowheV￿rIhÈ accounts present a lalr VW arKJ th8 rewrt Y& brnited to t1¥￿ mattÈts sèt out in th8 St8t8menl below. Independent examinerf# st#t•m•nt In conwcbon b*ith my eX0￿M￿al￿)n. M m81ter h88 co￿ to my attent•￿.. 111 wh1dt9N￿ me rnasorAN& (*LL8e io b￿￿e thai in ary rr￿teri￿ TEspedfv requir8ft*nls". to k8ep accowthg rew¥J5 in WXx)ftJ￿ wikn 1300f￿ 2011 Art and requireffEntsofttE 2011 Act have Th)1 m8L or 121 to Trwhith, In my 0Fin￿Jn. atten￿n In en8bl8 8 rry8r und8r8taThthro oflhe a(XXJ￿tst0 ￿ re8c*ed. Marfe FCCA Batd￿Or & c￿nY Chaklton Pl(rt￿, c￿ptOn. De￿Th EX151AE