**Trustees' Annual Report for the period** Period start date Period end date 01 09 2021 31 08 2022 **From** **To** ## Section A Reference and administration details **Charity name** Jackanory Pre-School Chobham **Other names charity is known by** **Registered charity number (if any)** 1029401 **Charity's principal address** Chobham Community Centre MacMahon Close Chobham **Postcode** GU24 8NG ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Daniel Milton Treasurer Sept 2017 to date n/a
2 Amelia James Chairperson Sept 2018 to date n/a
Claudine Secretary Sept 2021 to date n/a
3
Goldsmith
4 Nicola Butler Trustee Sept 2021 to date n/a
5 Natalie Ward Trustee Jan 2022 to date n/a
6 Rebecca Jackson Trustee May 2022 to date n/a
7
8
9
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10 11 12 13 14 15 16 17 18 19 20 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Adopted 7[th] July 1993 Type of governing document - (eg. trust deed, constitution) Standard Registration How the charity is constituted (eg. trust, association, company) Appointed by existing trustees Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 ## **Summary of the objects of the charity set out in its governing document** To enhance the developments and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. **Summary of the main activities undertaken for** Jackanory Preschool is run as a charity for the public benefit of **the public benefit in** the children in the local area with the purpose of advancing their **relation to these objects** education, specifically during their preschool years, so that they **(include within this** are well prepared for statutory schooling. **section the statutory declaration that trustees** The charity has been operating since 1971 (formal charitable **have had regard to the** status since July 1993) and the Trustees, together with the **guidance issued by the** Preschool committee, are responsible for the work of Jackanory **Charity Commission on** Pre-school. **public benefit)** Jackanory have two rooms for the children, welcoming them into the Acorn room from the age of two and during the term of their third birthday children are able to move up into the larger Oak room. Offering the universal 15 hours funding as well as the extended 30 hours funding, Jackanory also accepts free early education for two year old funding (FEET). Working with Early Years Foundation Stage curriculum we gradually prepare children for the next BIG adventure – school!. ## **Who are the Trustees of the Jackanory Pre-School Chobham Charity?** It is noted that during the year there has been no changes to the trustees with Daniel Milton and Amelia James remaining in situ, I would like to thank them for their hard work during the year. It was agreed that Jackanory would look to appoint additional trustees. Jackanory Pre School Chobham Charity is run by its trustees who are currently Daniel Milton & Amelia James. The trustees will serve the charity until they choose to resign. Trustees have not taken any remuneration or expenses during the year but volunteer their services in the interests of ensuring first class pre school provision for the children of Chobham. The trustees have kept an eye on financial matters and although money is much tighter this year, we are confident that with some economies, the Preschool will continue to provide good value for money. In order to safeguard our children, all Trustees are checked under the Disclosure and Barring scheme. ## **Aim of the Preschool Charity** Jackanory Pre-school Chobham aims to advance the development and education of children aged five and under in such ways as the charity’s Trustees think fit, including:  By offering children aged five and under living in the March **2012** **TAR** 3 - Chobham catchment area a high-quality preschool that meets all national standards for preschool provision; - By working with and sharing the vision of local primary schools in the education of children of preschool age; - By working with parents and carers to ensure that reschool age children have access to a range of learning activities; - For the public benefit: the charity may carry out such other charitable activities as the charity’s Trustees think fit for the benefit of children. ## **In accordance with the Charity Commission’s requirements, Trustees have agreed** - To be a non-profit making organisation where any profits made are used to extend and develop the preschool provision; - To work with local primary schools, local children’s centres and other agencies to ensure that the education given by the preschool links to the children’s future learning and supports other areas of their development. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Full details of Jackanory policy information can be viewed at http://www.jackanorypreschool.org.uk/test/policy-information ## **Who serves on the Preschool Committee?** The day to day running of Jackanory Preschool Chobham is the responsibility of the Jackanory Preschool Chobham Committee. The committee makes decisions about things like when the preschool is open, staffing levels and appointments, which children will be admitted and how the preschool is run. The following people serve on the committee, which is currently chaired by Amelia James, who may be contacted via Jackanory Preschool Chobham: Amelia James (Trustee and Chairperson) Daniel Milton (Trustee and Treasurer) During the financial period Jackanory Preschool Chobham has held a reduced number of meetings than usual (these are usually held termly with additional meetings held throughout the year) however Covid impacted the latter part of the academic year with subsequent meeting delayed or held via Zoom. We have discussed the preschools development plan, staffing, and the general business and finance of running the preschool. Attendance at committee meetings is very good. March **2012** **TAR** 4 **Our Preschool Team** Jackanory Preschool has a dedicated and enthusiastic team of staff who have been with us for many years. We have 3 Level Three qualified practitioners, 2 who are Level Two qualified, and 2 new staff member working towards their qualifications. Of the 7 members of staff, two are classed as our Bank Staff and help out as needed on an ad hoc basis. Our team is: - Katherine Patrick (Manager) – NVQ3 or above and is also Deputy Designated Safeguarding Lead - Clare Barton Taylor (Oak Room Supervisor) – NVQ3 or above is also our Special Educational Needs Co-Ordinator. - Aimee Irvine – Working towards NVQ2 (started during the period) - Hannah Carmody – Working towards NVQ3 (started during the period) - Ruqia Shahid – NVQ2, Acorn Room supervisor. SENCO Experience. We also have additional bank staff who are called upon when required. Bank Staff - Julie Irving – NVQ3 or above - Jo Duke – Qualified NVQ2 during the period. The Trustees ensure that all our staff have Performance Management reviews and have clear targets to achieve in their work. ## Section D Achievements and performance March **2012** **TAR** 5 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** When visiting the preschool, visitors cannot fail to be impressed by the range of activities and the obvious enjoyment of the children. The Early Years curriculum has become embedded and activities are planned around the defined area of learning. The preschool staff work extremely hard to keep up to date with government requirements and new initiatives and we thank them most for that. The income for the financial year was £140,566.49 This resulted in a profit for the year of £7,865.11 with Charity funds on the balance sheet totalling £84,492.82 At the time of writing Jackanory Preschool has 37 Children in the Oak Room and 7 in the Acorn Room. Twenty-two of these will be going to primary school, two are leaving for private day care with longer hours and one is heading off to the preschool of a local Prep School. - During the year we have had 2 traveller children start and not settle – so families have decided to postpone until September. 1 child also from a traveller family left to travel. And a third traveller family removed their two children to spend more time with them. - Carol handed her notice in upon our return in September, this was due to her divorce and relocating - she finished as we broke up for the February half term 2022. - The Christmas Fair was a great success and a pleasure to hold once again. We made a profit of £700. - February was a time for Covid with Jo, Josephine, and Hannah all having time off and self-isolating as per the guidance of the time. Clare was positive towards the end of January 2022. - By February Jo Duke was working full time hours as an additional member of staff to support our SEN children and to help reduce ratios. - Kat verbally handed her notice in as manager due to a house move and relocation. - Due to the popularity of Potential Sports Sessions by Molly and Lilly these have continued every Wednesday. Children in receipt of FEET or EYPP have these sessions paid for using their funding. - We had a serious incident in the form of malicious online communications toward Kat on adverts placed in local social media groups when advertising for Carols position. This was referred to the police and suspected to be the result of issues Kat and her family have with their neighbours. - Adverts were place on the Foundation Stage Forum, Indeed, the Job Centre, as well as on our Facebook page and local villages Facebook groups for Carols Position. One applicant, Ruqia Shahid applied. - Ruqia Shahid needed to work half a terms notice, she started Jackanory Preschool on the 6th July 2022. - Jackanory Preschool took part in the May Carnival parade March **2012** **TAR** 6 Section D Achievements and performance **----- Start of picture text -----**
for the first time since 2019 due to previous Covid-19
restrictions. We had a good cohort of children take part.
 The Preschool was due to have a stall however because of
the lack of donations and support this had to be
cancelled.
 £19.53 was raised in the collection buckets during the
Chobham Carnival Procession.
 Josephine Owusu left Jackanory Preschool on Friday the
20th May – due to a marriage breakdown and needing a
higher paid job. Josephine did not work the last week of
her notice.
 Joanna Duke returned as a contracted full time member of
staff which has meant the position left vacant by
Josephine did not need to be filled. Due to the struggles
with recruiting any member of staff, I am very grateful for
Jo’s support.
 Kat withdraws her resignation. A relief in terms of
recruitment and consistency.
 Hannah has agreed to take on the role of Deputy
Designated Safeguarding Lead, she has undertaken her
initial training and Foundation Modules 1 and 2 are
booked for early in the Autumn term.
 Aimee has agreed to become our fire marshal and take
over responsibility of termly fire alarm practice.
 Hannah and Aimee are both due to complete their Level
three and Level two training respectively by the end of
this academic year. Aimee is only being held up by not
being able to pass her functional skills maths exam (this
is a new addition due to changes in legislation).
 We have worked consistently with LEAP the Autism
programme to support two of our children with significant
SEN needs. This will finish at the end of term as both
children are leaving to go to specialist unit schools.
 We have continued to support families most in need with
providing Food Scheme vouchers during the school
holidays. This amounts to £15 per child per family for
each week of a school holiday.
 Jackanory Preschool has had ongoing issues with the
process of enrolling a new Chairperson. Amelia James
handed over to Naomi Toropov who was due to complete
all relevant paperwork. This did not happen. Despite
assurances that paperwork was complete, and Naomi was
the new chairperson the fact remained that Amelia James
was still the chairperson and continues to be. Now we
know Naomi didn’t complete the relevant paperwork the
hand over from Amelia to Natalie Ward will be much more
straightforward.
 Natalie Ward’s DBS has been approved as of the
05/07/2022 therefore we can start the process of making
her chairperson.
 To celebrate our leavers going to school we have decided
to utilise the wonderful local resource of Chobham
Adventure Farm and will be taking 5 staff members and
22 children on Friday 22nd July 2022 for the morning.
 Jackanory Preschool has been almost full since early on in
2022, whilst we have not been full all day, every day we
have been full enough to need to draw on every available
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March **2012** **TAR** 7 ## Section D Achievements and performance - staff member. - Moving forward, from September 2022 Jackanory Preschool will be limiting the number of spaces provided in the Oak Room to 24 (currently 28), this is due to the current staffing crisis across the early years sector. We feel this a sensible precaution to take to enable us to maintain ratios and provide a high level of provision ## **Section E Financial review** March **2012** **TAR** 8 ## **Brief statement of the charity’s policy on reserves** I am very pleased to report that that the Pre School has made a financial profit of £7,865.11 on a turnover of £140,566.49 Balance sheet position remains strong with total charity funds of £84,492.82 Once again, I would like to take this opportunity to thank all the Pre school staff and the committee for their help in achieving this positive result which represents a stable financial position. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Mr D P Milton **Full name(s)** Daniel Milton **Position (eg Secretary,** Treasurer **Chair, etc)** March **2012** **TAR** 9 Date 0110912022 TAR io March 2012 JackarK)ry Prfrschool tOT¥ 4m 31. 340 $0 TOT 161.79 7￿B 1.819 424.91 9.5nJ6 1.156.92 I￿1.17 17.&X133 #￿21.13 657 50 2.85521 NET OPERATI￿ MX*IE 2.313J2 7YSO NE[ OTHEB NET wc￿￿1EXPENDtT1￿14 11 Jackanory Preschool AsolW31.2022 TOTAL AsEet Offke Equpm8th Co 422.23 Cash al trank￿ kn hand BUSINESSSAV1N￿ AccouMf142851 CLOSED ISSUE. 8ACXBCK*< 195091 ati4rt•¥Jknlxw¥J 54.860.55 25.IX2.C6 178.50 Currern Asse Toys Equpmw 4.03547 tIOX47 NET cUFIFIE￿[AS$E[s Trado Cre(Ikrfs NE[ CURREMt ASSEtS ILIABILFtIESI TOTALKSSETS LESS CURREpif LwimES TOTAL NEf A&SEfs ILIAWLtnESI CharttyfutKIs Cpenkng Ba*e Ewty 45.792.02 30.￿5.69 7.865.11 &Jv￿g{00r Independent Examiner’s report to the trustees of Jackanory Pre School Reg Charity No 1029401 trust. I report on the accounts of the trust for year end 31[st] Aug 2022. ## **Respective responsibilities of trustees and examiner** The charities trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed. It is my responsibility to: - - Examine the account under Section 145 of the 2011 Act - To follow the procedures laid down in the general direction given by the commission - undersection 145(5flb) of the 2011 Act - To state whether particular matters have come to my attention ## **Basis of independent examiners report** My examination was carried in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the next statement. ## **Independent examiners statement** In connection with my examination, no matter has come to my attention: - (1) Which gives me reasonable cause to believe that in any material respect the requirements: - To keep accounting records in accordance with Section 130 of the 2011 Act and - To prepare accounts which accord with the accounting records and comply with the - accounting requirements of the 2011 Act - Have been met or (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the account to be reached. Name: Andrew Meyer Signed Profession: Commercial Banking Manager, Address: Nat West Commercial Banking, Nat West House, Brookiands Close, Sunbury On Thames, Middlesex, TW16 7DX Date: 01/09/2022