Horseshoe Community Pre School Trustees’ annual report for the year ended 30 AUGUST 2025
Registered name Horseshoe Community Playgroup
Registered charity number 1029396
Main address
Banstead Youth Centre, The Horseshoe, Banstead, SM7 2BQ
Committee members (as at 30 August 2025) Mrs Lauren Myring Chair Miss Ellie-Rose Simms Treasurer Mrs Louise Brooks Secretary Miss Jodie Gower Committee Member Mrs Carolyn Myring Committee Member
Governance and management
The pre-school is managed under the constitution adopted 14th November 1977, as amended 25[th] June 2014.
Committee members are appointed on an annual basis. Committee members are voted in during the Annual General Meeting.
There are monthly committee meetings during which matters which require the attention of the committee are discussed and agreed upon. Minutes of each meeting are written up and circulated.
Aims and objectives
To enhance the development and education of children under statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups.
Summary of the main achievements during the period
During the year, we raised around £535 with our Christmas Fayre and nearly £150 with other fundraising events.
We have also made an avid point of ensuring all fees are paid up to date with a more efficient invoicing system and have streamlined our outgoings by using trade suppliers for equipment instead.
We have been awarded a Grant from the Government to open a Baby Room for children aged 9 months plus. This grant funds will be used to purchase resources such as toys and furniture and also will be used to provide training and advertise for a new member of staff.
We have increased the amount of sessions offered per week by opening all day on a Friday which has in turn improved the income line to the accounts therefore we now open for 30 hours in the week to accommodate the Working Parent Funding. We have
also increased some of the top-up fees in line with the national living wage as previously they were very low and not a true representation of the actual cost of this to us. We have included resources for parents into the consumable charge to support parents.
We have improved the service by introducing Famly which has been really well received by all the parents at the preschool and has modernised it.
We currently have 25 children on the register and 5 places available next term. Our waiting list is open to all children and entry is based on Surrey County Council’s schools’ admission policy.
We continue to be involved in the local community, with strong links to the primary schools next door and The Banstead Community Centre. We fundraise outside the preschool, having sales, local events including the Christmas Lights and May Fayre. The children do sponsored events inside the pre-school including Stay & Plays and a scooter-thon. The event includes the support and help of the local community to raise funds to benefit the pre-school children of Banstead by providing a much needed and used setting.
The charity’s policy on reserves
At the end of the year, we had £35,805 in our bank accounts. Of this, £71 was in the fundraising pot, which is held specifically to spend on items to benefit the children (for example, equipment, entertainment, outings and occasionally fees for families who are struggling to pay).
Our aim is to hold at least £6,000 in the bank accounts as a contingency. We currently have more than this amount, which is an improvement on the previous year, so the outlook is better.
Future Plans
We will continue to raise funds to provide further equipment and opportunities for the pre-school children of the Banstead Community. We need some assistance from Surrey Council on the building as there are still ongoing issues which cause disruption in the day to day activities and running of the Pre-school.
Signed on behalf of the charity’s trustees:
Signed Carolyn Myring Date 14/05/26
Name: Caroyln Myring
Position: Chair (as of January 2026)
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees On accounts for the year ended Set out on pages |
Horseshoe Community Preschool | Horseshoe Community Preschool | Horseshoe Community Preschool |
|---|---|---|---|
| 31 August 2025 | Charity no (if any) |
1029396 | |
| 3-4 (remember to include the page numbers of additional sheets) |
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/08/2025.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Donna Meneses Date: 18/05/2026 Name: Donna Meneses Relevant professional ACA qualification(s) or body (if any): Address: 19 Warren Road Banstead Surrey SM7 1LG
1
Oct 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER
THE HORSESHOE COMMUNITY PRE-SCHOOL
MAIN ACCOUNT
RECEIPTS AND PAYMENTS
31 AUGUST 2024 - 30 AUGUST 2025
| Opening balance Receipts Fees FEET 3&4 Yr Funding Working parent Early Years Pupil Premium EYPP Inclusion/DAF Deprivation funding Grants Donations Interest Sundries Payments Stationery Rent Staff training Wages Tax/NI Payments to pension scheme Equipment Insurance Ofsted Registration Snack Disposables Arts/Crafts Sundries Administration Bank charges Phone Cleaning Equipment Advertising/Website Football coach Recruitment Cost Transfer to fundraising Closing balance |
10,398.58 8,052.78 54,608.85 12,913.35 10,345.35 250.00 8,244.33 23,172.26 116.00 103.25 68.00 46.74 11,732.91 513.70 73,471.14 4,079.59 2,645.29 12,523.38 1,228.29 50.00 603.56 18.72 45.60 475.72 2,682.44 108.12 70.00 183.10 1,707.09 1,077.00 581.00 15.00 |
21,319.64 128,272.75 113,858.39 |
|---|---|---|
| 35,734.00 |
Closing balance
THE HORSESHOE COMMUNITY PRE-SCHOOL
FUNDRAISING ACCOUNT
RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST AUGUST 2024 - 30 AUGUST 2025
| Opening balance Uniform Christmas event Stationery (ink etc) Fundraising sales (cookies, ice lollies) Xmas Bazaar Donations Equipment and crafts Leavers Photos Banner/Flyers Bank charges Nursery management sofware Lunch vouchers Fees Other Staff training Closing balance |
Money in Money out 40.00 199.99 46.51 112.13 336.91 99.74 534.50 54.90 435.52 125.00 3.00 34.16 64.03 162.00 30.00 200.00 203.49 39.98 |
835.44 |
|---|---|---|
| 978.65 1743.21 |
||
| 70.88 |