## Trustee Annual Report Financial Year to 31[st] August 2020
Hartwell Preschool Playgroup Charity number 1029388
Contents
Section one Group details section
Section two Charity structure
Section three Policy on reserves
Section four
Holding of funds as a custodian trustee
Section five Public benefit statement
## **Section one**
Hartwell Preschool playgroup Charity number 1029388 Hartwell Community Centre, School Lane, Hartwell Northampton NN7 2HL
Charity trustee’s details at time of report;
Charlotte Wilson (Chair) Rachel Mitchell (Secretary) Jodie Earl (Treasurer) Melonie Hurst Lynne Turnbull Cherry Joyce
Paid roles;
Financial Administrator – Carole Young
Secretarial Administrator – Keira Cox
The above two people are responsible, under direction from the Chair, for the day to day running of the setting along with the setting manager.
## **Section two**
Hartwell Preschool Playgroup has adopted and follows a standard constitution as devised by the Preschool Learning Alliance. This was adopted in September 1993 and revised in 2011. Its members are invited to stand for election at its AGM held at the beginning of the academic year; anyone who stands for election to the committee is proposed and seconded by members. There is currently no policy for induction of new committee members. The committee is responsible for approving all spending and decision making, above and beyond the day to day running.
Hartwell Preschool Playgroup has not identified any major risk and thus has no formal policy in place with regards to major risks.
## **Section three**
Hartwell Preschool Playgroup has no formal policy on holding reserves. However, it is recommended that preschool should have at least 3 months running costs in reserve, approx. £15,000 to cover fixed costs such as staff wages, hall hire etc, this is currently stands at around £5,000 and is held in a separate deposit/reserves account
## **Section four**
Hartwell Preschool Playgroup holds no funds as custodian trustees on behalf of others.
## **Section five**
Hartwell Preschool Playgroup seeks to provide Hartwell village, and the surrounding areas, with a preschool provision not provided for by the current village school system.
We aim to enhance the development and education of children under the statutory school age as prescribed in the Early Years Foundation Stage. To do this we strive to provide a setting were standards of excellent are sought. It strives to provide this in a manner where the whole child is nurtured, protected and encouraged; were we aim to help all children achieve the five Every Child Matters outcomes of being healthy, staying safe, enjoying and achieving, making a positive contribution and achieving economic wellbeing.
We conform to Preschool Learning Alliance guidance and Ofsted regulations.
Hartwell Preschool Playgroup continues to provide an excellent standard of preschool provision for the villages of Hartwell, Ashton and surrounding areas.
This being a low birth rate year we started the year with 19 children. In September we began our Early Birds sessions, this is a pre booked session to enable parent’s to drop off their children between 8.45-9.15am prior to the session starting at 9.15am, this has been very successful with parents especially those with siblings at primary school as they can drop children at preschool after the 8.50am school drop off.
Unfortunately, at the end of March and in accordance with government guidelines we had to close the preschool to staff and children due to Covid-19. We did not have any keyworker parents that needed us to stay open. We continued to employ all staff by benefiting from the government furlough scheme with staff on full pay until July then 80% until the end of the August, both administrators continued to work to deal with preschool needs and the ever changing government guidelines
Funding remained from NCC for those children attending preschool that claim the government 15 hours of free childcare entitlement with a few claiming the additional funding to top up to 30 hours.
Due to Covid-19 fundraising activities came to a halt in March but prior to this we held a Christmas party/disco open to all preschool and KS1 children, a fashion show in February and at Easter instead of our annual easter egg hunt, the Easter Bunny paid a socially distanced visit to the children of the village with easter eggs.
We intend to open again in September following strict government guidelines and those set by the council as we operate from the local community centre, including a one way system with separate entrance and exits, staggered start and pick up times, cleaning, sanitizing etc.
The date of our next AGM is yet to be decided but hope this will be sometime in the spring term.
## **Hartwell Preschool Income & Expenditure Statement to 31st August 2020**
|**balance b/f 31.8.19**
Current account
19698.85
Cash in hand
61.87
reserve account
4762.57
**24523.29**
**Income**
3yr Funding 15 hrs
28833.21
3yr Funding 30hrs
8101.21
2yr Funding
1292.91
Quality Supplement
578.30
EYPP Funding
488.82
SEN Funding
0.00
Funding 1-1
0.00
funding for training
0.00
Receipts from parents
7223.75
HPS Fundraising
100.05
Other Fundraising
504.76
Other
HMRC furlough
11420.06
**58543.07**
**Represented by**
Closing bank balance 31.8.20
12017.46
Cash in hand
162.05
reserve/savings account 31.8.20
4900.35
**17079.86**
**Profit/Loss**
closing balance 31.8.19
24523.29
closing balance 31.8.20
17079.86
**movement in year**
**-7443.43**|**Expenditure**
Salaries
Hall Hire
Insurance/Membership
Phone
Accountant
Stationery
Ink
Other Admin costgs
Expenses
Materials
Outings/Enterainment
Food & Drink
Sundries
Advertising
Staff Training
Equipment
Fundraising Expenses
Fundraising Spending
EYPP Spending
SEN Spending|57664.57
4075.50
997.55
110.75
294.00
23.82
45.33
288.30
3.20
14.99
0.00
249.93
306.93
0.00
413.40
0.00
227.71
813.62
464.06
0.00
**65993.66**|
|---|---|---|
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
Charity Name
## **Report to the trustees/** Charity Name **members of** Hartwell Preschool Playgroup
**On accounts for the year Charity no** 31st August 2020 **ended (if any)** 1029388
**Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** 31/08/2020 .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date: Name: Relevant professional qualification(s) or body (if any): Address:**
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**