Minutes of Meeting ## ANNUAL GENERAL MEETING ## – Friday 26th January 2024 12:30pm ## Meeting for 2022/2023 Attended: Chris Millins, Paige Greagsby, Jemma Parris, Sophie Wolfenden-Williams, Iola Palmer-Stirling Staff: Zoe Woodroofe, Cathy Daris, Emily Large, Kelly Watson, Karen Skilton Apologies: Claire Harrison, Nicola Gooding, Lida Willingale, Sarah Moaby, ## Chairs Report: This last year has been a tricky year with the personal things Chris has had to go through and not being able to do our usual big fundraisers. However with the support of my Co chair Nic and the rest of the committee we did manage to come together and do some good fundraising. I am having a wonderful time being the Chair of this lovely committee and I am glad to stay on as Co-Chair with Nicola. Thank you for the committee's help through this past year, I look forward to seeing what the next year brings. Iola/Nicola. ## Minutes of the 2021 AGM Approved: Proposed by Cathy, Second by Zoe ## Treasurer’s Report Balance brought forward £8,956 INCOME: Fees/KCC funding/Grants etc: £110,273 Donations/Fundraising/Commissions: £1,323 Donations/Other: £519 £112,115 EXPENSES: Wages: £83,172 Rent: £4,720 Goods for the children: 1,864 Cookery, craft items, new toys etc Consumable goods: £1,270 Cleaning items, toiletries, wipes etc Stationery: £577 Ink cartridges, postage, registers, paper etc Food and drink: £1,617 Miscellaneous: £1,172 New equipment, party entertainer, xmas presents Staff training: £562 Additional staff cover: £19,333 Audit costs, Ofsted registration, membership renewals: £376 Mobile/Broadband: £554 Insurance: £689 Fee Refunds: £262 Nature Makers: £300 Comic Relief Donation: £45 £116,513 Net increase in funds: £4,398 Balance carried forward: £4,558 Report proposed by Chris, Second by Iola ## ’ – Supervisor s Report Chris Millins/ Zoe Woodroofe Firstly, we would like to say a big thank you to those who have attended today and for your continued support throughout the year. This AGM covers the school year from September 2022- July 2023. Our intake in September was as expected and purposely kept slightly lower as we will have children joining us in January and April, with the children that are already on our roll needing extra sessions during the year. Our topics for the year varied from All About Me, to the seasons and our community., which was an exciting opportunity for the children to go out in the village to take photos of all the different shops, the library, doctors surgery and the school. The children thoroughly enjoyed this and it gave them lots to talk about. We were also able to resume our normal Christmas activities and took the children to Rusthall lodge ro sing their Christmas songs. We welcomed our new joint Chairperson’s Iola Palmer-Stirling and Nic Gooding and some new committee members who set about arranging lots of different fundraising from sponsored reading and walking, cake and plant sales, along with the 100 square which was as popular as ever. They raised an amazing amount of money which all goes to buying new resources for the children. With this money we were able to buy some new babies and accessories, a new trampoline, action figures and barbies and replace some cars. All of which the children have loved playing with. We continue to update our training with all staff undertaking their first aid training, basic safeguarding training and Chris and Zoe doing their designated Safeguarding Lead training online. Kelly signed up to do her level 3 and will obviously be fully supported by the whole team as she undertakes this. Good luck Kelly. We also welcomed Sophie Moon to the team in January 2023. ## Election of Officers and Committee Members ## Committee Members standing down: Paige Greagsby (Secretary): Proposed by Chris, Second by Iola Lida Willingale: Proposed by Jemma, Second by Kelly Alison Marshall: Proposed by Karen, Second by Chris Sarah Moaby: Proposed by Paige, Second by Jemma ## Members staying on: Christine Millins (Nominated person) Jemma Parris (Treasurer) Claire Harrison Joanne Webber Nicola Gooding (Staying as Co Chair) Iola Palmer-Stirling (Co Chair) Sophie Wolfenden-Williams Sarah Moaby ## New Members: Olivia James: Proposed by Jemma, Second by Cathy Heather Neal: Proposed by Paige, Second by Iola Sophia :Proposed by Chris, Second by Zoe Sarah : Proposed by Paige, Second by Jemma Caroline :Proposed by Iola, Second by Kelly Due to a lot of personal things going on with staff at the preschool, our typical AGM meeting which was due to be held in October/ November 2023 was unable to happen. We did get around to doing our AGM in January 2024 which was where we discussed events that happened between 2022-2023. ## The meeting ended at 13:00 ## MANOR ROAD PRE-SCHOOL INCOME AND EXPENDITURE ## Y/E 31/08/23 |**Balance brought forward**
**INCOME:**
Fees/KCCfunding/Grants
Fundraising/Commissions/Donations
Donations/Other

**EXPENSES:**
Wages:
Rent:
Goods for the children: Cookery, craft items, new toys etc
Consumable goods: Cleaning items, toiletries, wipes etc
Stationery: Ink cartridges, postage, registers, paper etc
Food and drink:
Miscellaneous: New equipment, Christmas presents, gifts etc
Staff training:
Additional staff cover:
Audit costs, Ofsted registration, membership renewals:
Mobile/Broadband:
Insurance:
Fees Refunds
Nature Makers
Comic Relief Donation
Net decrease in funds

**Balance carried forward**|**£**
110,273
1323
519
**112,115**
83,172
4720
1864
1270
577
1617
1172
562
19,333
376
554
689
262
300
45
**116,513**
**4,398**|**£8,956**| |---|---|---| |||**£4,558**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A ndependent Examiner's Report /yh />RS - s e//oo L On accounts forlhe year ended aoa_ Charlty no (If any) /oa93 Set out on pages I report to the trustees on my examinalion ofthe acco￿ts of Ihe above ¢h8Jity